1. InDesign CS3 Lesson 4 ( Only pages 153-173 ) Importing and Editing Text

2. Managing Fonts When you open an existing InDesign document, you may not have the fonts in the document on your computer. If this is the case, you’ll receive an error message about missing fonts. If you select “OK”, the text that uses missing fonts is also highlighted in pink in the document.

3. Fixing the Problem With Fonts Select the TYPE Menu > Find Font option. The Find Font dialog box lists the fonts used in the document and the type of font. An alert icon appears next to any missing fonts. In the “Fonts In document List” – select the missing font. In the “Replace With…” – select the desired font. Click the “Change All” option. NOTE: If the missing font is one that you really like, you might consider installing that font on your computer. You can go to HELP for more information on this.

4. Applying STYLES to Text When you apply a paragraph style, you can place your cursor anywhere in the paragraph or select any part of the paragraph. Remember: You must be in the TYPE tool mode to work with text in a text frame. Go to the WINDOW Menu > Type & Styles > Paragraph Styles You can also create a style, duplicate a style, change an existing style, etc. To do this, you must first open the dialog box using the button shown here.

5. If you click the STYLE OPTIONS… button, here is the menu you will see. This allows you to create or update a style. Click a feature on the left side; then, the right reflects the items you can change for that feature.

6. Loading Styles From Another Document You can share styles between documents by loading ( importing ) styles from another document. Open Paragraph Styles panel. Click Paragraph Styles panel menu. Choose “Load Paragraph Styles.” In the “Open a File” dialog box, double-click the file with the desired style you want to load into your current document.

7. TEXT FRAME OPTIONS OBJECT Menu > Text Frame Options This was covered in a previous chapter when you were first working with text. Note the vertical justification option and the “Ignore Text Wrap” option.

8. Flowing Text Manually The process of taking imported text and placing it across several linked text frames is call flowing text. InDesign lets you flow text manually. Steps to flow text manually: Select the file to import by going to File > Place. Before you close this window, make sure the “Show Import Options” is selected. When the “Show Import Options dialog box opens, you will be given a chance to change how the text will be placed. If you deselect the “Remove Styles and Formatting From Text and Tables”, this causes the text to be imported with the same formatting that was applied in the original application. When click to create the text frame, you notice that your now have a “loaded” text icon. Drag to create a frame or click anywhere on the page to create a text frame in a column.

9. Flowing Text Manually ( cont’d ) Once you have placed the loaded text icon, you will see that the text frame includes an out port in the lower right corner. If you see a red plus sign, this indicates that there is overset text, meaning there is additional text that does not fit in the existing text frame. Use the Selection tool to click the out port of the frame. (If you change your mind, you can click any tool in the Tools panel to cancel...no text is deleted) Position the loaded text icon and click. The text flows into a new text frame. Check the out port to be sure all the text has now been placed. You must either change the size of the current text frames or create a third text frame and flow text to that one. If the text frame is linked to a previous text frame, you will see this in the upper, left-hand section.

10. Flowing Text Automatically You can use autoflow to place text also. When you autoflow text, new text frames within column guides on subsequent pages will be created – until all of the overset text is flowed. If there aren’t enough pages in the existing document, new pages will be until. To do this, you must press and hold the SHIFT key while you are placing the loaded text icon. You will notice that the loaded text icon has a squiggly arrow in the upper, left-hand corner. This lets you know that you are holding down the SHIFT key and creating flowing text automatically. Once you have placed the text, if there is more text than there are pages, new pages will be automatically added.

11. Adding a Jump Line Page Number When you add text and it runs to another page, you need to let your readers know where to go to, to finish reading the text. You will add a “jump line”. (Example: Continued on page x) A jump line page number automatically reflects the page number of the next page in the text flow. – Select the Type tool and drag to create a text frame in the location where you want the jump line to appear. NOTE: You must be sure the text frame containing the jump line touches or overlaps the threaded frame. – Key the text you want to appear in the jump line, including the parentheses. – Move the cursor to the left of the close parenthesis. – Right click the text frame, and choose Insert Special Character > Markers > Next Page Number. NOTE: It would be a good idea to select both the text frame and the jump line using SHIFT, and then group them (OBJECT Menu > Group option). This keeps the story and its jump line together if you move them.

12. Using Semi-Autoflow to Place Text Frames Semi-autoflow lets you create text frames one at a time. The pointer becomes a loaded text icon that automatically reloads after each column is placed, until there is no more overset text. Go to File Menu > Place option. Deselect “Replace Selected Items” Hold down the ALT key and position the loaded text icon. Note that the icon has a squiggly arrow in the upper, right- hand corner (versus left-hand corner for flowing text automatically.) Because you held down the ALT key, the pointer is still a loaded text icon, ready for you to flow text into another frame.

13. Adding a Column Break This was mentioned in an earlier chapter also. Remember that, when you want to add a column break: – Click the Type tool and position it where you want the column break. – Go to TYPE Menu > Insert Break Character > Column Break – You may also insert a column break by placing an insertion point and pressing the ENTER key on the number pad. REMINDER: Changing the Number of Columns OBJECT Menu > Text Frame Options

14. Character & Paragraph Formatting Controls Clicking the “A” will display the characteristics available for formatting text. Clicking the “¶” will display the characteristics available for formatting paragraphs. Paragraph PaletteCharacter Palette