Other NCAA Departments 1. Championships a. Administer 89 NCAA Championships. b. 23 sports. c. Three Divisions. 2. Enforcement Investigate and process possible violations. 3. Governance Provide counsel to the committees in the governance structure.
1.Responsible for conduct of intercollegiate athletics. a. Institution; b. Conference. 2.Administrative control, faculty control or a combination. Constitution 6.01.1
1.Formal institutional polices and procedures. a. Deter violations; b. Discover violations. 2.Policies and procedures monitored and enforced.
Your institution’s athletics department should aim to: a. Measure commitment to rules compliance; b. Explain why violation(s) occurred; c. Evaluate the atmosphere of compliance.
Does your institution exhibit institutional control? a. No mathematical formula or checklist; b. Case-by-case basis.
1. President or Chancellor; 2. Faculty Athletics Representative; 3. Director of Athletics; 4. Compliance Coordinator; 5. Coaches; 6. Individuals outside of athletics.
Four main areas of institutional control. a. Compliance systems; b. Monitoring/enforcement; c. Rules education; d. Commitment to compliance.
1. Proper system for compliance not established or monitored; 2. Failure to alter compliance systems; 3. Compliance duties assigned to an individual that lacks authority; 4. Failure to make clear the duty to report.
1. Failure to make clear that violations of NCAA rules will result in disciplinary action; 2. Failure to investigate potential rules violations; 3. Failure to maintain an atmosphere of compliance by head coach. Bylaw 188.8.131.52
1. NCAA rules available for review; 2. Forms developed for compliance operations; 3. Procedures for communication established; 4. Internal monitoring system.
1. Compliance education; a. Personnel engaged in athletics operations; b. Boosters; c. Prospective student-athletes; d. Student-athletes; 2. External audit of compliance; 3. History of self-reporting.
1. Compliance duties in job descriptions and performance evaluations; 2. Policy and procedure manual; 3. Compliance manual; 4. Student-athlete handbook; 5. Compliance forms.
1. How are they requested? a. Institutional form; b. Email; c. Hallway conversations. 2. Maintain a file of all interpretations. a. Question will probably be asked again; b. Paper trail.
Documentation should include; a. Who requested interpretation; b. Dates; c. Clearly stated question and facts; d. Answer and source of information.
1. NCAA, conference and institutional rules. 2. All groups: a. Athletics personnel; b. Institutional personnel; c. Student-athletes; d. Boosters.
Methods: a. Newsletters and brochures; b. Meetings; c. Presentations; d. Policy and procedure manual; e. Email reminders; f. Refresher course.
1. President or Chancellor. 2. Faculty Athletics Representative. 3. Athletics department staff. 4. Campus personnel involvement.
1. Compliance Assistant. 2. LSDBi. 3. NCAA website. 4. NCAA Eligibility Center website. 5. Division II Resource Page
1. Free program to help campus compliance programs. 2. NCAA required forms. 3. Program, documentation and technical support. 4. Areas available: Financial aid, eligibility, recruiting, athletics personnel and playing and practice seasons.
Legislative Services Database for the Internet. a. Search proposals in all three divisions; b. Search for bylaws; c. Search for legislative interpretations; and d. Question and answer and education columns.
1. Useful in searching for waiver precedent. a. Initial eligibility. b. Progress toward degree. c. Legislative relief. 2. Review past infractions cases. 3. Review student-athlete reinstatement cases.
1. www.ncaa.org. www.ncaa.org 2. Education on demand videos. 3. NCAA news. 4. NCAA publications. a. Download and purchase NCAA Manuals; b. Guide for College Bound Student-Athletes; c. Transfer Guide; and d. Guide to International Academic Standards for Athletics Eligibility.
1. Assist with rules interpretations. 2. Provide historical resource and consistency. 3. Compliance/rules presentations at conference meetings.
1. Phone line for exclusive use of member institutions. a. 317/917-6003. b. Help with questions on the legislation. 2. Phone line for member institutions to contact the NCAA Eligibility Center. a. 877/544-2950 b. 317/223-0706 – all inquiries regarding NLI program.
1. AMA hours of operation. a. Monday, Tuesday, Thursday and Friday 9 a.m. to 5 p.m. Eastern time. b. Wednesday. 11 a.m. to 5 p.m. Eastern time. 2. NCAA Eligibility Center hours of operation. Monday through Friday 8:30 a.m. to 6 p.m. Eastern time.
Best practices when contacting AMA. a. Do your research ahead of time. b. Have all the facts ready. c. Take notes on the call. d. Get NCAA staff member’s name and case number.
Best practices for: a. Monitoring b. Conducting Investigations c. Developing compliance policies and procedures Review of Student-Athlete Reinstatement Case. Developing Reasonable Standards.