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Knowledge Management Marleen Steele Training Manager PennDOT
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Knowledge Loss at PENNDOT Attrition Memory Loss Change –Management –Organization –Environment Consultants
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What is KM? Information in action Intellectual capital High-value form of information that is ready to apply to decisions and actions Getting the right information to the right person at the right time
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How Is KM Developed at PennDOT Communities of Practice Site designed for the Community Infomediary People and information are connected Explicit and Tacit Knowledge are available
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A Knowledge Management Model
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Growing KM 3 pilots –Equipment Community –Line Painting (Agility Collaboration) –Institutional Memory
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The Equipment Community
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The Pilot for Equipment Managers Find, understand, share and use knowledge to create value (to the equipment managers, mechanics, and mechanic supervisors) Improve communications
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Why Equipment Managers? Culture for sharing knowledge People who are supportive Computer skills Important that the first initiative include success stories
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Committee Responsibilities Identify information Verify easy Access Provide SMEs Include others as needed Work on challenges
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Equipment Community Expertise Finder Chats/Bulletin Boards Tips, Tricks, Innovations FAQs Safety Items Technical Resources Calendar/Events Ebay for PENNDOT
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Intranet Site
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Rewards Leverage PCs – particularly in the garages Perceived as leading edge
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Line Painting Agility Collaboration
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Agile Collaboratory Technology People Process
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Line Painting Community Chats/Bulletin Boards Tips, Tricks, Innovations FAQs Safety Items Technical Resources Calendar/Events Equipment Inventory
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Rewards Increase Productivity Access to Best Practices Communication Repository for the project, including contractor information
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Institutional Memory Storytelling Pilot
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Our Story PennDOT has an aging workforce. How will we capture the knowledge and experience of this workforce before they leave their present positions?
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Foremen – an Endangered Species As of January 2001, who is eligible for retirement: 58% of highway foremen 3s 30% of highway foremen 2s 50% of the Foremen 1
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The Concept Foreman Bill Fayette County $48,000 to pave the road 18 wheeler with metal plates No permit
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The Story continues Foreman Ron Driver ran the flaggers stop sign, coming into the work zone License plate, description State police issued citation
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Application Stories available for the training of Foremen
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Other Projects Knowledge Capture in our Research Area. Used to determine if position should be filled. A booklet based on a work done by New York on KM A Commonwealth intra-net website with KM subject.
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Its Not Perfect Internet or Intranet Equipment Accessibility S-L-O-W Speeds Computer Skills Pictures slow it down Resources Keep it Simple!
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Other obstacles Change in Administration Loss of over 2000 people in the last 2 years Loss of champions
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Now What? Research report to help us decide what to do next? Meeting with executive staff this month. Included on our long-term planning project.
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Marleen Steele Msteele@dot.state.pa.us 717.346-9510 Training Manager Bureau of Driver and Vehicle Program Services 1101 South Front St Harrisburg PA 17104
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