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If a publication is going to be distributed on time, deadlines must be met by each person on the staff. Be on-time.

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Presentation on theme: "If a publication is going to be distributed on time, deadlines must be met by each person on the staff. Be on-time."— Presentation transcript:


2 If a publication is going to be distributed on time, deadlines must be met by each person on the staff. Be on-time

3 If even one staff member fails to make a deadline, the whole production schedule will be thrown off. Be on-time

4 If a reporter fails to make a deadline, then the person doing layout for the page on which that story is to appear will be late getting the page done. Be on-time

5 When the design editor is late – the section editor, copy editor, assistant editor and editor-in-chief will be late getting their jobs done. Be on-time

6 Printers generally run on a tight schedule, and if the publication is not received on time, they will move it to the back of the line and print the publications of those who got theirs to press on time. Be on-time

7 Production schedule The editor and assistant editor of the paper will provide each staff member with a production calendar. Working backwards from the distribution date, the editors will determine when each item to appear in that issue must be turned in, completed, in order for the publication to be printed on time.

8 Meeting deadlines is your responsibility as a staff member. The following are some tips to help you meet each deadline. Production schedule

9 Keep your deadline calendar with you so that you will be reminded when something is due. Production Schedule

10 Reporters

11 Begin working on your story immediately. As soon as you get your assignment, start scheduling interviews and researching the background information for the story. Reporters

12 Organize your notes immediately after your interviews are completed. Reporters

13 Sort through the information and determine how you can best tell this story. Reporters

14 Select your opening and closing quotes, write your lead and fill in the body of the story by alternating quotes and transitions. This is the rough draft. Reporters

15 Submit your story to your section editor as soon as your rough draft is completed. You do not have to wait until the deadline to do this. The sooner you do it, the faster you can work on your revisions and get to the final, publishable version. Reporters

16 After each editor has checked your copy, make the needed revisions immediately while the needed changes are on your mind. After running it through the spell checker and editing it for style and grammar, save your final story. Reporters

17 Now your story is ready to be placed on the page by the page editor. Reporters

18 Section editors

19 As soon as you know which page you will be creating for the paper, get the page ready: Duplicate the template Make sure everything on the page is current

20 When the final copy of the story for your page is completed, immediately begin placing it on the page. Editors

21 You do not have to wait until just before the deadline to do this. Work with the reporter and photographer and artist to find out what sidebars, photographs or artwork is available or needs to be obtained. Editors

22 Give the photographer or artist enough time to get the job done for you. Editors

23 When everything is placed on your page, check it over. Run the stories, headlines and captions through spellchecker. Editors

24 Double check headlines to make sure they reflect what the story is about and do not have repetition of key words. Editors

25 Double check captions for accuracy. Editors

26 Make sure your font styles are correct for each part of the page. Editors

27 Make sure you have placed bylines, photo credits and page creation credits properly. Editors

28 Finally, run a page proof so that you can check everything again on paper. Editors

29 After checking the page proof for accuracy, make any needed corrections on the computer and print out another copy to give to the editor-in-chief and adviser to check over. Editors

30 Make any needed corrections and print your final page. Editors

31 Encourage your staff members to keep going when you see they are getting frustrated. Help them if you see they need help. Editor

32 You know when you need something. Make sure you get it. Editor

33 You are the leader of the publication. Honor that role by setting the example. Strive to finish your assignments early so that you can work with newer staff members if they need help. Editor

34 All staffers

35 Download pictures from the digital camera immediately and erase the pictures from the camera. Make sure to take out the batteries and put them in the charger when you are through with the camera so that they will be ready for the next person. All staffers

36 If you are working on more than one assignment, give priority to anything which might affect someone else’s deadline. All staffers

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