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Slide 1 FastFacts Feature Presentation January 30, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation January 30, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation January 30, 2009 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500

2 Slide 2 Todays Topic Well be taking a look at… Coeus Premium User Interface Upgrade

3 Slide 3 Todays Presenter Tim Schleicher Director of Office of Research Information Systems

4 Slide 4 Session Segments Presentation Tim will address the Coeus Premium user interface upgrade. During Tims presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Tim will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 Coeus Upgrade Premium User Interface

8 Slide 8 Agenda Today we will cover: Brief review of the upgrade path to Coeus 4.3.2 Coeus Premium screen changes and new functionality related to the upgrade from Coeus 4.2.4 to Coeus 4.3.2 Brief review of whats coming in 4.3.3 and 4.4.0

9 Slide 9 Upgrade from Coeus 4.2.4

10 Slide 10 Proposal Development List NEW: Multiple proposal development records open in EDIT mode.

11 Slide 11 Proposal Tab Coeus 4.2.4 Coeus 4.3.2 Anticipated Award Type New tab for OTHER Email Icon

12 Slide 12 Grants.gov Submission Details Window You can now submit to either the 2006 or 2007 Grants.gov servers. 2006 - PureEdge form submissions 2007 - Adobe form submissions. Coeus 4.2.4 Coeus 4.3.2

13 Slide 13 Organization Tab Coeus 4.2.4 Coeus 4.3.2

14 Slide 14 Investigator Tab Coeus 4.2.4 Coeus 4.3.2 NEW Multi-PI check box introduced Name ALL investigators on the investigator tab. Use Multi-PI checkbox to indicate if you are submitting a Multi-PI proposal. NEW fields available to capture academic, summer, and calendar effort. Note: These values are not system calculated and are merely informational.

15 Slide 15 New OTHER Tab AOR - Authorized Organizational Representative NSPIRES - NASA Solicitation and Proposal Integrated Review and Evaluation System (similar to NIHs eRA Commons) Other tab - exclusively used to capture AOR NSPIRES User Name

16 Slide 16 Proposal Personnel NEW – Only one icon to upload files. Also, now captures time-stamp information to assist with identifying documents. Coeus 4.2.4 Coeus 4.3.2

17 Slide 17 Degree Details NEW - Just enter the YEAR! Coeus 4.2.4 Coeus 4.3.2

18 Slide 18 Person Details More data fields are visible. Not yet determined if these fields will be editable at the proposal level. Note: New field for Salary Anniversary Date. Coeus 4.2.4 Coeus 4.3.2

19 Slide 19 Abstract Module NEW tab for Relevance The majority of these tabs are used when printing your proposal on the NIH PHS 398 form set. Relevance is a new section of Form page 2. Also note we capture timestamp of last update. Coeus 4.2.4 Coeus 4.3.2

20 Slide 20 YNQ Module Two new questions added. Also NEW - SAVE without answering all questions in one sitting Note - All questions must be answered before proposal can be submitted for approvals. Coeus 4.2.4 Coeus 4.3.2

21 Slide 21 Adjust Period Boundaries NEW - If your change the start and end dates on the proposal details tab, when you edit your budget, youll be asked if you want to Adjust the budget to the new time period.

22 Slide 22 Adjust Period Boundaries, cont NEW - Notice the dates in the header have been changed, but to confirm the new budget periods, select the OK button.

23 Slide 23 Adjust Period Boundaries, cont Be sure to sync the Proposal rates with the current Institutional Rates.

24 Slide 24 Budget Summary Window NEW - Ability to set a Total Direct Cost limit. Functions exactly as Total Cost limit, except only considers direct costs. Use the On/Off campus setting to make ALL costs for the budget off campus. Coeus 4.2.4 Coeus 4.3.2

25 Slide 25 Budget Period NEW - Direct Cost limit field available for the individual budget periods Useful when syncing for modular budgets. Coeus 4.2.4 Coeus 4.3.2

26 Slide 26 Budget Persons Note - Some button labels are renamed and added a new one for TBAs. TBA feature can be used in place of searching for TBA records in the person table. Coeus 4.2.4 Coeus 4.3.2 NEW - Salary Anniversary Date field. Feature is turned off, but working with HopkinsOne to change the interface from SAP HR to add this data.

27 Slide 27 Personnel Budget Details Now only view budget persons who can be paid from the cost element (in lieu of viewing everyone). Coeus 4.2.4 Coeus 4.3.2

28 Slide 28 Subaward File Upload Old - Coeus specific PureEgde forms NEW - Use the RR_Budget_A-V1.1 PDF form which can be downloaded from the Grants.gov FOA application package. Coeus 4.2.4 Coeus 4.3.2

29 Slide 29 Narratives NEW - Single icon for uploading narratives. NEW - Upload button directly on the narrative type. Coeus 4.2.4 Coeus 4.3.2

30 Slide 30 Proposal Routing Window NEW – Were now keeping a history of routing. You also have the ability to upload attachments during the review Think about uploading the Investigator Certifications, Deans approval for cost- sharing, etc Coeus 4.2.4 Coeus 4.3.2

31 Slide 31 Email Notification NEW - email notification engine inside of Coeus. Will function similar to other email engines, but the message will contain a link to the proposal development record you are working on.

32 Slide 32 Whats coming with 4.3.3/4.4.0 New web service to allow search for G.G funding opportunities (without having to first create a proposal development record) Ability to submit NIH K applications Single line item budgeting for Subawards Budget validation rules will be checked when marking the budget complete (currently, these are not checked until you submit for approval). Ability to edit the Performance Site information for G.G form (currently defaults to address for Research Administration) Ability to upload documents to the Negotiations module Last update and last update user timestamp on the Subcontract Module Reporting Engine - ability to run reports inside of Coeus (Pending by Department, Awarded/Active by Investigator, etc).

33 Slide 33 Conclusion Today we covered: The migration path to bring JHU to the latest version of Coeus. Screen changes and new functionality. Whats ahead for Coeus 4.3.3 and 4.4.0

34 Slide 34 Resources To sign up for an Instructor lead course, visit the Human Resource website http://training.jhu.edu/html/Main/default.asp and log into myLearning@JohnsHopkinsdayhttp://training.jhu.edu/html/Main/default.asp To access the Coeus Premium Proposal Development user guide, visit our Help and Tutorial website http://jhuresearch.jhu.edu/COEUS/user_guides.htm and select Coeus Premium under the Proposal Development heading http://jhuresearch.jhu.edu/COEUS/user_guides.htm As always, contact coeus-help@jhu.edu if you need assistance with Coeus.coeus-help@jhu.edu

35 Slide 35 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

36 Slide 36 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

37 Slide 37 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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