1. Slide 1 February 01, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500 © 2011 The Johns Hopkins University. All rights reserved. FastFacts Feature Presentation

2. Slide 2 Todays Topic Well be taking a look at… The new education section on all Hire ISRs The new Hiring - Faculty ISR

3. Slide 3 Todays Presenter David Levy Sr. ERP Business Analyst

4. Slide 4 Session Segments Presentation Dave will be showing us the new education section that will be on all Hire ISRs and the new Hiring - Faculty ISR. During Daves presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Dave will answer as many of your questions as time allows.

5. Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6. Slide 6 How To View Full Screen

7. Slide 7 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

8. Slide 8 The New Education Section and Hiring – Faculty ISR

9. Slide 9 Agenda Today, well be taking a look at: The new education section and the Hiring – Faculty ISR. The topics will include: The new education section on all Hire ISRs The new Hiring – Faculty ISR

10. Slide 10 New Education Section

11. Slide 11 New Education Section Recently the new education infotype (9022) was added to the system. In order to make sure this infotype is populated at the time an employee is hired, we are adding a new Education section to ALL Hire ISRs. The new section will be set up as a table to allow the initiator to enter as much education information as they have.

12. Slide 12 New Education Section (cont.) The initiator will be required to fill in the Degree field on the first line, but no other information will be required since not all employees will have multiple lines of information. For any employees with a high school diploma or less there is a selection of No Degree in the Degree field. At the time this new section is introduced, the Highest Degree field will still be on the ISR. It will no longer be required so can be left blank. That field will be removed during the next phase of changes.

13. Slide 13 New Education Section (cont.) The new Education section contains the following fields which match those on the education infotype: AbbreviationField NameDefinition Degree The degree earned. There is an option for No Degree. Deg YrDegree YearThe year the degree was awarded. YrsEdYear of EducationOnly filled out when No Degree is chosen for Degree. This shows the education attained. The options are: < 12 yrs High School College/No Degree High School/Ged

14. Slide 14 New Education Section (cont.) The new Education section contains the following fields which match those on the education infotype: AbbreviationField NameDefinition InstInstitutionThe institution where the degree was attained. CntryCountryCountry where the institution is located. This is display only and is populated automatically. Branch 1Branch Of Study 1Major field of study. Branch 2Branch Of Study 22 nd Major/Minor field of study.

15. Slide 15 New Education Section (cont.) Below is a screen shot of the Education section: The Degree field in the 1 st line is always required.

16. Slide 16 The New Hiring – Faculty ISR

17. Slide 17 The New Hiring – Faculty ISR The new Hiring – Faculty ISR was created to communicate all hire related activities for all faculty members. The Hiring – Part Time Instructors ISR will be removed from the ISR menu and those hires will now be performed on the Hiring – Faculty ISR. The Hiring – Faculty ISR is identical to the other Hire ISRs except that it contains a faculty data section that will need to be filled out for all faculty hires. The Faculty Data section is identical to the Faculty Data infotype with one additional field called Appt. End Date. This date will be needed for the end date on the Faculty Data infotype.

18. Slide 18 The New Hiring – Faculty ISR (cont.) The New Faculty Data section The new Faculty Data section will contain all of the information needed to populate the Faculty Data infotype. This section will need to be filled out for all hires on this ISR. The fields that are required depend on the Tenure Status entered. A job aid will be posted on the HR Shared Services website to help identify which fields need to be completed.

19. Slide 19 The New Hiring – Faculty ISR (cont.) The new Faculty Data section will contain the following fields: Field NameDefinition Appointment End DateThe date the appointment is scheduled to end. Tenure StatusCurrent tenure status Tenure Clock StartStart date for period in which tenure must be achieved Tenure DateDate tenure received Current PositionCurrent position title Current Position DateDate the current position began Primary RankDisplay only field that shows the current job assigned to the Primary Appointment. Any other appointments should have the same rank, with some exceptions.

20. Slide 20 The new Faculty Data section will contain the following fields: Field NameDefinition Current RankThe current job assigned to the position. Signifies faculty rank. (i.e. Professor-FAC, Associate Professor- FAC, Assistant Professor-FAC) Current Rank DateDate when the SAP job became active. Divisional RankIn addition to the rank designated by the job, each school may wish to assign a rank, which is organization specific. (i.e., Homewood Professor.) Divisional Rank DateDate the divisional rank is granted. The New Hiring – Faculty ISR (cont.)

21. Slide 21 The new Faculty Data section will contain the following fields: Field NameDefinition Academic DepartmentDepartment which grants the appointment. This can differ from the Org. Unit on the Organizational Assignment Infotype (IT0001) Leadership RoleThe name of the Leadership Role (i.e., Chairman) in the Academic Department, if applicable. Leadership Role StartThe date the role became effective Leadership Role End DateThe date the role was terminated Appt. TypeDesignates whether this is the primary appointment Contract TypeLength of contract Faculty TrackResearch interest track (i.e., Education) The New Hiring – Faculty ISR (cont.)

22. Slide 22 The New Hiring – Faculty ISR (cont.) Tenured Required Fields Appointment End Date Tenure Date Current Position Current Rank/Job Academic Department Appointment Type Contract Type Optional Fields Divisional Rank Divisional Rank/Date Leadership Role Leadership Role Start Leadership Role End Faculty Track Non Tenured Required Fields Appointment End Date Tenure Clock Start Current Position Current Rank/Job Appointment Type Contract Type Optional Fields Academic Department Divisional Rank Divisional Rank/Date Leadership Role Leadership Role Start Leadership Role End Faculty Track Non Tenure Track Required Fields Appointment End Date Current Position Current Rank/Job Appointment Type Contract Type Optional Fields Academic Department Divisional Rank Divisional Rank/Date Leadership Role Leadership Role Start Leadership Role End Faculty Track N/A Joint/Secondary Appts Only Required Fields Appointment End Date Current Rank/Job Current Rank Date Optional Fields Tenure Date Current Position Academic Department Leadership Role Leadership Role Start Leadership Role End Appointment Type Contract Type Faculty Track

23. Slide 23 The New Hiring – Faculty ISR (cont.) An example of a completed Hiring – Faculty ISR:

24. Slide 24 The New Hiring – Faculty ISR (cont.) An example of a completed Hiring – Faculty ISR: The highest degree field is no longer required.

25. Slide 25 The New Hiring – Faculty ISR (cont.) An example of a completed Hiring – Faculty ISR:

26. Slide 26 The New Hiring – Faculty ISR (cont.) An example of a completed Hiring – Faculty ISR:

27. Slide 27 The New Hiring – Faculty ISR (cont.) An example of a completed Hiring – Faculty ISR:

28. Slide 28 Conclusion The new Education section on the Hire ISRs will allow us to capture education information on all hires that has been missing up to this point. The new Hiring – Faculty ISR, along with the new Faculty Data section, will allow us to more efficiently hire and capture appointment information on faculty members. We hope all the changes that will be rolling out will continue to make the form more comprehensive and more intuitive.

29. Slide 29 Q&A Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants.

30. Slide 30 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

31. Slide 31 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!