1. Which finger would you use to press enter?
Home Row Keys:
ASDF JKL;
Which finger would you use to press enter?
Which key allows you to type in ALL CAPS? 1

2. Posture and Technique Review
Feet flat on the floor
Body centered in front of the computer
Elbows naturally by side
Fingers curved
Wrists low, but not touching the keyboard
Quick snappy strokes
Quick down and in motion of the thumb
Right pinky used for the enter key; other fingers remain on the home row
Keep your eyes on the copy (what you are typing from, not the keyboard and your fingers)
Keep these in mind to protect your body from injury.

3. Numeric Keypad

4. The Parts of a Computer CPU (Central Processing Unit) Keyboard Mouse
The “brains” of the computer housed on a tiny silicon chip inside the computer case.
Floppy Disk Drive
CD-ROM/DVD Drive
Monitor
Keyboard
Mouse
Speakers
Printer
Scanner 4

5. Types of Application Software
Word Processing
Program that allows you to create, edit, and print text documents
Report, flyer, memo
Spreadsheet
Numbered Rows and Lettered Columns
Intersection of a row and column is a cell
Grade book, financial info
Database
Lets you set up an electronic filing system
Enter text and numbers
Find, search, and print info in different ways
Address book, Card Catalog 5

6. Input, Output, & Storage Devices
Input device: hardware that allows you to communicate with your computer.
Output device: hardware that allows your computer to communicate with the user
Storage device: allows you to store or retrieve information 6

7. Keyboarding Objective 4.01 – Apply formatting and editing features.
Document Processing
Keyboarding Objective 4.01 – Apply formatting and editing features. 7

8. Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters,
memos, and
reports

9. Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.

10. Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type

11. Header and Footer Header – allows you to type above the top margin
at the top of each page of a document
Footer – allows you to type below the bottom margin
at the bottom of each page of a document

12. Text Alignment
Tool Bar Alignment Buttons
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Justify
Left Align
Right Align
Center Align
Left align – text is lined up along the left margin
Right align – text is lined up along the right margin
Center align – text is centered on the page
Justified – text is lined up along both margins

13. Line Spacing
Line spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

14. Ways to format your font:
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize

15. Text Formatting
Numbering – used to arrange items in a list with each item beginning a number.

16. Text Formatting
Bullets – used to arrange items in a list with each item beginning with a bullet.

17. Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document

18. Editing Features
Clipboard – temporary storage location for text or graphics that have been cut or copied
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document

19. Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

20. Combine operational keys to save time!!!
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document

21. Shift – Used to capitalize alphabetic keys and type symbol keys
Operational Keys
Home – moves the cursor to the beginning of a line
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Page Up – moves one screen above the current cursor position
Escape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Num Lock – locks the numbers of the numeric keypad
Delete – deletes text directly in front of (to the right of) the cursor
Page Down – moves one screen below the current cursor position
End – moves the cursor to the end of a line
Caps Lock – Locks the alphabetic keys in uppercase
Enter – used to move the cursor down to the next line
Shift – Used to capitalize alphabetic keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Control (Ctrl) – used with other keys to execute (carry out) out commands
Arrow keys – move the cursor in the direction of the arrow, one character at a time

22. Paragraph Formats
Block style – all lines of text are aligned with the left margin
the first line of a paragraph is not indented
commonly used when formatting letters and memos
Indented – the first line of a paragraph is indented
use the Tab key to indent paragraphs
commonly used when formatting reports
Example:
XXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX
Example:
XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXX

23. Paragraph Formats
Hanging indent – a temporary left margin that indents all lines except the first line of text
the first line is flush with the left margin; each additional line is indented
commonly used when citing bibliography sources
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

24. What are Memorandums?
A memorandum is a short message from one person to another in the same business or organization.
Memorandums are usually referred to as memos.
Memos have no salutation line and no signature area at the end.

25. Memo Formatting Rules
Margins: TM-2inches RM-1inch
BM-1inch LM-1inch
Use a standard font style and font size i.e. Times New Roman/Arial and 12 point font.
Single Space within paragraphs and double space between paragraphs.
All parts of the memo begin at the left margin, including paragraphs. (Block Style Format)

26. Memo Heading The formal memorandum uses a special heading, sometimes preprinted on stationery. Typically, words in the memo heading are keyed in ALL CAPS, bold, followed by a colon, and double spaced as follows:
TO:(Reader’s name)
FROM:(Author’s name)
DATE:(Complete and current date)
SUBJECT:(What the memo is about)

27. Keying Formal Memos 2” 1” 1” 1” TO:Tab Tab Receiver’s name (DS)
FROM:Tab Author’s name
DATE:Tab Current date
SUBJECT:Tab Memo topic
Body-Message of the memo
Typist initials
The memo heading should by keyed in all capital letters, bold, and followed by a colon.
Use the tab key to align information following the memo heading.
When keying the body, single space within paragraphs and double between paragraphs. 1” 1” 1”

28. Parts of a Memo
Memo heading
Memo body
Typist initials

29. Tigers (TYPIST INITIALS) Eat (ENCLOSURE/ATTACHMENT) Candy (COPY)
PARTS OF THE MEMO IN ORDER –Pneumonic device
Toads (TO)
Frequently (FROM)
Dance the (DATE)
Salsa (SUBJECT)
Because (BODY)
Tigers (TYPIST INITIALS)
Eat (ENCLOSURE/ATTACHMENT)
Candy (COPY)
The 1st FOUR words are the Guide Words

30. Notes to Remember!
If someone other than the writer of the memo keys the memo, typist initials should be included.
Typist initials are keyed in lower case with no space and no punctuation.
If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment.
Enclosure-Something is included with the memo.
Attachment-Supporting document is attached by a paper clip, staple, etc.
If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation.

31. Types of Letters Personal—Business Letter
A personal-business letter is a letter that is sent from an individual using their home address to a person or business/organization.
Business Letter
A business letter is sent from a business or organization to an individual or to another business or organization.
Business letters are usually keyed on letterhead. The letterhead can consist of the business’ name, address, phone/fax/ , and logo.

32. Major Parts of a Letter
Return Address-the address of the person writing the letter. Letterhead if the letter is from a business.
Dateline-Complete and current date.
Letter Address/Inside Address-the address of the person receiving the letter.
Salutation-the greeting of the letter. Example: Dear Sir or Madam:
Body-the message of the letter.
Complimentary Close-the ending of the letter. Example: Sincerely yours,
Handwritten Signature-the author signs the letter after it has been printed
Keyed Name-the authors typed name.
.Typist Initials-initials of the typist..

33. Formatting a Letter
Margins: TM-2inches RM-1inch
BM-1inch LM-1inch
Block Style is one method of formatting a letter. In this style of letter writing all parts of the letter are keyed at the left margin.
Paragraphs should not be indented in this style of letter.
Use a standard font style and font size i.e. Times New Roman/Arial and 12 point font.
Single Space within paragraphs and double space between paragraphs.

34. Parts of a Block Style Letter
Return address
Date
Letter address
Salutation
Body
Complimentary Close
Copy Notation—key a DS after the last line of the letter.
Enclosure notation
Writer

35. Punctuation Styles Example: Dear Ms. Smith Sincerely yours Example:
Open Punctuation
There is not a colon or comma in the salutation and there is not a comma in the complimentary closing.
Example:
Dear Ms. Smith
Sincerely yours
Example:
Dear Ms. Smith:
Sincerely yours,
Mixed Punctuation
A colon is in the salutation and a comma is in the close.

36. Personal—Business Letter with Mixed Punctuation
Return Address:
The personal-business letter uses the return address with the dateline a single space beneath.
Mixed Punctuation:
The colon is keyed in the salutation and the comma is keyed in the complimentary close.

37. Business Letter with Open Punctuation
Letterhead:
The business letter uses letterhead instead of a return address, which consists of the business’ name, address, phone/fax/ , and logo.
Open Punctuation:
The colon is not keyed in the salutation and the comma is not keyed in the complimentary close.

38. Special Letter Parts
Typist initials are used when someone other than the author types the letter. Typed a DS below the writer’s name, in lowercase letters, with no space or punctuation.
Enclosure notation is used when additional items are included in the envelope with the letter.
Attachment notation is used when additional items are clipped, stapled, etc… to the letter.
Copy notation is used when a copy of the letter is sent to someone in addition to the addressee/letter address.

39. Block Style Letter with Special Parts
Typist Initial Typed a double space below the author’s keyed name.
Enclosure Notation Typed a double space below the typist initials.
Copy Notation Typed a double space below the enclosure notation.

40. Notes to Remember!
A personal business letter is correspondence sent from an individual using their home address to a person or organization.
A business letter is correspondence sent from a business to another business or to an individual. Because letterhead stationery is used, the return address is not keyed.
The top margin is usually 2“, side and bottom margins are typically 1".
Block format is one style of writing for personal-business and business letters in which all parts of the letter begin at the left margin.
Typist initials are the initials of the typist and are used when someone other than the writer prepares the letter. Lowercase letters are used, with no space, and with no punctuation, appearing a double space below the signature.
Enclosure/Attachment and Copy notations appear a double space below the typist initials.

41. Six Principles of Design
Balance
Proximity/unity
Alignment
Repetition/consistency
Contrast
White space
3.02 Design Principles revised 9/24/09

42. Balance Graphics don’t overpower text
Page is not too heavy on one side or the other
such as, putting matching text boxes at the top and bottom of a publication
3.02 Design Principles revised 9/24/09

43. Proximity/Unity
Distance between elements on a page
Where pictures and words are placed
Used to demonstrate a relationship or a lack of relationship between elements
such as, you must put captions (text) next to the related photograph
3.02 Design Principles revised 9/24/09

44. Alignment Justification of elements
Related items should be justified the same to emphasize their relationship to each other
such as, the text giving the location, date, time, and cost of an event are all CENTERED on a flyer
3.02 Design Principles revised 9/24/09

45. Repetition/Consistency
Consistent pattern of font and color schemes and graphic types; repeated fonts, color schemes, or graphics
Specific font, size, and style for headings, subheadings, and body text.
Do not mix photographic images or digital and cartoon images on the same page.
Scheme - a planned combination of elements, such as a combination of font styles and sizes
3.02 Design Principles revised 9/24/09

46. Repetition/Consistency (continued)
Scheme examples:
In a publication:
all the Headings are keyed in 14 pt. Arial font and
the Body is keyed in 12 pt. Times New Roman font
or all the text is in the same font type/style
The graphics that are used all relate to the topic of the publication

47. Contrast
the use of color and size to emphasize the most important elements on a page
for example:
Use black font on a light pink colored page
Use white font on black paper
Use light gray on dark blue
3.02 Design Principles revised 9/24/09

48. White Space White space is: blank or negative space on a page
Used to give the reader’s eyes a break
Used to focus the reader’s attention on important details
White Space does not have to be white
Examples of White Space:
Using wide margins to create white space
An example of poor use of white space: putting text boxes in the margins of a publication
3.02 Design Principles revised 9/24/09

49. The Five Publications Lake Norman HS Flyer State Soccer Playoffs
Newsletter
State Soccer Playoffs
Lake Norman HS
November 15, 2009
Asheville, NC
7:00 pm
Pay $10 to ride the bus
Letter Head
Business Card
Brochure

50. The Purpose of this publication is:
The Five Publications
The Purpose of this publication is:
Brochure-To educate, inform or advertise about a specific topic
Flyer-To advertise/communicate information about a one-time upcoming event
Business Card - To identify and provide contact information for a business or individual.
Letterhead - To identify and provide contact information for a business or individual. The phrase letterhead stationery implies the use of a heading at the top and sometimes also at the bottom of a letter.
Newsletter-To provide informational updates to a specific club, group, or organization on a regular basis – weekly, monthly, quarterly

51. Agenda and Minutes What is the purpose of: Meeting Minutes
Itinerary-Trip to Disney
Agenda
Click and Drag to Enlarge

52. Agenda What is the Purpose of an Agenda?
An Agenda is a list of items to be discussed or acted upon.
It is prepared before meetings, events, and conferences.

53. Minutes What is the Purpose of Minutes?
What are Minutes used to describe?
Minutes are used to describe the discussions, decisions, and actions that occurred during a business meeting.

54. What is Multimedia/Presentation Graphics Software?
Multimedia combines text, graphics, animation, video, and audio.
Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

55. Characteristics of Appropriate Content
Educational
To train, present information, emphasize key points, or explain procedures
Persuasive
To advertize or provoke action
Narrative
To broadcast messages, tell a story, or entertain
6.01 Presentation Purpose

56. Multimedia/Presentation Graphics Terminology
Slide - an individual screen in a slide show; the basic unit of a presentation.
Title Slide – generally the first slide in a presentation; introduces the presentation to the audience.
Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size.
Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation.
Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.
Slide show - a series of slides displayed in sequence; controlled manually or automatically.

57. Multimedia/Presentation Graphics Terminology
Transition - a special effect used to introduce a slide during a slide show.
Outlining - allows you quickly to create your presentation using an outline format.
Graphing - allows you to create and insert charts into your presentations.
Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.
Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.

58. Multimedia/Presentation Graphics Terminology
Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation.
Attributes - the properties or characteristics of an object.
Placeholders - empty objects on a new slide.
Audience handouts - printouts of your electronic presentation that your audience can use to follow along and to take notes.
Speaker notes - notes that include the slide as well as comments or points you may want to remember.

59. Procedure for Developing a Multimedia Presentation
These first two steps of creating a multimedia presentation:
Step 1 – Determine the purpose of the presentation
Step 2 – Identify the target audience
6.02 Procedures

60. Step 3 - Storyboard the content
A storyboard is a collection of frames on a piece of paper
Used to determine the number of slides needed
Used to organize the content of the presentation
6.02 Procedures

61. Step 4 – Select a design
Appropriate for the purpose of the presentation
Templates may be used
For example, use a beach template if preparing a presentation to be delivered at a youth retreat at Atlantic Beach
6.02 Procedures

62. Step 5 – Edit the master slide
Make any global changes to the template in this step. Anything applied to the master slide will be applied to all slides in the presentation
Items to consider editing:
Format the footer
Edit background colors
Edit font sizes and styles
Edit bullets
Add logos or graphics that will appear on every slide
Adjust line spacing
6.02 Procedures

63. Step 6 – Enter the content
Rule of sevens – 7 lines, 7 words
Appropriate language and grammar
Correct any spelling errors
6.02 Procedures

64. Step 7 – Add and format graphics, audio, and video (optional)
Used to enhance, not distract
Place image close enough to the text it illustrates
Don’t make image too big or too small
Consistent use of graphic types
Don’t mix cartoons with photographic images
File size of image should not slow presentation
Audio and Video
How will the file play?
Will the file be embedded or linked?
Determine the volume level
6.02 Procedures

65. Step 8 – Add animations and transitions (optional)
Animation adds visual interest and emphasizes key parts
Can be applied manually and/or an animation scheme can be used
Transitions control the flow of information
6.02 Procedures

66. Step 9 – Practice! Practice the timing
Practice speech patterns (tone, speed, transition phrases)
6.02 Procedures

67. Step 10: Revise as needed
Repeat Steps 4-9 as needed to fine-tune the presentation
6.02 Procedures

68. Pneumonic Device to Remember Steps
Practicing (Purpose)
Tennis (Target Audience)
Saves (Story Board)
Dreams (Design)
Meaning (Master Slide)
Country (Content)
Groups (Graphics, +)
Also (Animation)
Play (Practice)
Racquetball (Revise)

69. Pneumonic Device to Remember Steps
Practicing (Purpose)
Tennis (Target Audience)
Saves (Story Board)
Dreams (Design)
Meaning (Master Slide)
Country (Content)
Groups (Graphics, +)
Also (Animation)
Play (Practice)
Racquetball (Revise)