1. Glenville State College Travel Policies and Procedures Travel policies and procedures for Higher Education Institutions are established by the following: Travel policies and procedures for Higher Education Institutions are established by the following: –State Law – Higher Education Policy Commission (HEPC). You may view the West Virginia Code on the following website: You may view the West Virginia Code on the following website: –http://129.71.164.29/WVCODE/masterfrm3Banner.cfm http://129.71.164.29/WVCODE/masterfrm3Banner.cfm

2. Policy Statement Glenville State College will adopt the policies and procedures as set forth by the Higher Education Policy Commission with the following exception: Glenville State College will adopt the policies and procedures as set forth by the Higher Education Policy Commission with the following exception: http://www/hepc.wvnet.edu/resources/index.html?../menu.html&title.html&purchasing.html http://www/hepc.wvnet.edu/resources/index.html?../menu.html&title.html&purchasing.html http://www/hepc.wvnet.edu/resources/index.html?../menu.html&title.html&purchasing.html http://www/hepc.wvnet.edu/resources/index.html?../menu.html&title.html&purchasing.html Glenville State College Webpage Glenville State College Webpage –Resources>Purchasing>Travel

3. Travel Officials of Glenville State College President – Dr. Robert Freeman Chief Procurement Officer – Robert O. Hardman II Director of Purchasing – Joyce E. Riddle

4. Vendor Registration for Travelers or Direct Bill Vendors  A traveler or a vendor must be registered with the State of West Virginia before they can be reimbursed or paid.  An original W9 must be completed by the traveler/vendor and on file with the State of West Virginia’s FARS Office.  You can verify if the traveler/vendor is registered by viewing the FTMVEND form in Banner or by contacting the Mandy Frymier at amanda.frymier@glenville.edu or extension 7506. amanda.frymier@glenville.edu  The traveler/vendor must complete a W9 form and forward it to Amanda Frymier.  You can mail the vendor a W9 or request Purchasing to do so.  The Vendor must complete the W9. Do not complete any part of the W9 for the Vendor. The State will reject it and you will have to obtain a new W9.  The W9 must be returned to the Glenville State College Purchasing Division so the vendor can be entered into Banner.  It takes three (3) to five (5) business days to complete the vendor registration process after the W9 is received by Purchasing.  A W9 form with instructions to complete the form is available on the Glenville State College Webpage (Resources>Purchasing).

5. What are the Travel Payment Methods? Purchase Card Purchase Card –You should pay for Travel Expenses that are less than $5,000.00 by Purchase Card whenever possible. The amount you can pay is subject to your Purchase Card’s Single Transaction and Total Transaction Limit. The amount you can pay is subject to your Purchase Card’s Single Transaction and Total Transaction Limit. –You must follow any applicable Purchase Card or Purchasing Policies and Procedures. –You can have another employee in your area such as the administrative assistant to process payment for your travel expenses if you do not have a purchase card or you can request training and apply for a purchase card. –You cannot borrow another employee’s purchase card to pay for your travel expenses. Direct Bill Direct Bill –The Vendor can Direct Bill GSC for your airfare, vehicle rental, lodging or registration fees. –You must set up the Direct Billing with the Vendor or request Purchasing to do so. –You must indicate the expenses that were paid by Direct Billed on your Travel Expense Settlement/Summary Form (TES) and attach a copy of the Itemized Invoice, Receipt, or Folio (as applicable) with your TES. Employee Reimbursement Employee Reimbursement –You can be reimbursed for Travel Expenses that you have paid for personally by following the Policies and Procedures.

6. Should I pay Tax to West Virginia Vendors? You do not pay tax of any kind to a West Virginia Vendor if the travel expense is paid for on a State of West Virginia Purchase Card or the Vendor Direct Bills Glenville State College. You do not pay tax of any kind to a West Virginia Vendor if the travel expense is paid for on a State of West Virginia Purchase Card or the Vendor Direct Bills Glenville State College. –Glenville State College is a state agency and therefore tax exempt. –This includes all taxes on motel rooms. Tell the Vendor that you are tax exempt before you begin a transaction. Tell the Vendor that you are tax exempt before you begin a transaction. You must request a credit for any tax charged on your purchase card by a West Virginia Vendor unless otherwise authorized by the Purchase Card Coordinator. You must request a credit for any tax charged on your purchase card by a West Virginia Vendor unless otherwise authorized by the Purchase Card Coordinator. If the vendor requests a tax exempt form, contact Mandy Frymier at amanda.frymier@glenville.edu or extension 7506. If the vendor requests a tax exempt form, contact Mandy Frymier at amanda.frymier@glenville.edu or extension 7506. amanda.frymier@glenville.edu You will be required by the vendor to pay the taxes if you pay for your travel expense and can be reimbursed for such taxes. You will be required by the vendor to pay the taxes if you pay for your travel expense and can be reimbursed for such taxes.

7. Do I have to use a Contracted Travel Service? You are not required to use a Travel Service that is contracted by the State of West Virginia, however, you are encouraged to do so. You should choose the vendor with the lowest rate for their service. You are not required to use a Travel Service that is contracted by the State of West Virginia, however, you are encouraged to do so. You should choose the vendor with the lowest rate for their service. Airfare Airfare –You should make advanced bookings through a contracted travel service when possible unless you can obtain a lower airfare. Vehicle Rental Vehicle Rental –You should use a contracted travel service when possible unless you can obtain a lower rental rate from another rental agency. You should use a contracted travel service for all OUT OF STATE lodging reservations when possible or practical unless you can obtain a lower lodging rate. You should use a contracted travel service for all OUT OF STATE lodging reservations when possible or practical unless you can obtain a lower lodging rate.

8. What do I need to know about Commercial Airfare Vehicles?  Your allowable reimbursement is the actual expense or the least expensive, most logical fare via the most direct route or a reasonable alternative route if it results in lower fare.  You can be reimbursed up to 180 days in advance before the trip begins.  You can be reimbursed for increased costs in airfare if you are directed to change your travel plans by a GSC Official or Supervisor or other extenuating circumstances arise.  You cannot be reimbursed for increased costs due to negligence. You must obtain and submit an original PASSENGER COUPON, a Certified Copy of the Passenger Coupon or an Electronic Ticket to be Reimbursed or to Reconcile your Purchase Card Statement. You must obtain and submit an original PASSENGER COUPON, a Certified Copy of the Passenger Coupon or an Electronic Ticket to be Reimbursed or to Reconcile your Purchase Card Statement. You may not specify a particular airline in order to accumulate mileage or promotional plans such as frequent flyer programs, if it results in a higher airfare. You may not specify a particular airline in order to accumulate mileage or promotional plans such as frequent flyer programs, if it results in a higher airfare. You cannot deliberately cause increased costs or delays to obtain personal gratuities such as denied boarding compensation, frequent flier points, mileage or other similar benefits. Refundable or unused airline tickets shall be returned immediately. You cannot deliberately cause increased costs or delays to obtain personal gratuities such as denied boarding compensation, frequent flier points, mileage or other similar benefits. Refundable or unused airline tickets shall be returned immediately. You cannot convert airline tickets (downgrade tickets, return unused tickets, etc) for personal benefits such as cash, credit, personal airline tickets or other similar benefits. You cannot convert airline tickets (downgrade tickets, return unused tickets, etc) for personal benefits such as cash, credit, personal airline tickets or other similar benefits. You can use incentives such as frequent flier miles or hotel bonus points for future official business of the college. You can use incentives such as frequent flier miles or hotel bonus points for future official business of the college.

9. What do I need to know about Commercial Rental Vehicles? Your allowable reimbursement is the actual cost of a Mid size or Smaller Vehicle plus mileage fees and fuel costs. Your allowable reimbursement is the actual cost of a Mid size or Smaller Vehicle plus mileage fees and fuel costs. –You may rent a full size vehicle if more three (3) people are traveling together. –You may rent a large vehicle if five (5) or more people are traveling together. You should not pay for collision damage waivers if you are paying the rental fee on the State of West Virginia Purchase Card. You should not pay for collision damage waivers if you are paying the rental fee on the State of West Virginia Purchase Card. –The Purchase Card covers the first seven (7) days and the Board of Risk and Management (BRIM) insurance covers thereafter. You should pay the collision damage waivers if you are personally paying or being direct billed for the rental fee. You should pay the collision damage waivers if you are personally paying or being direct billed for the rental fee. You should not pay for any other type of insurance or insurance-like product if traveling in the United States and will not be reimbursed for such. You should not pay for any other type of insurance or insurance-like product if traveling in the United States and will not be reimbursed for such. You can pay for and be reimbursed for Full Coverage Insurance if you are traveling outside of the United States. You can pay for and be reimbursed for Full Coverage Insurance if you are traveling outside of the United States. You should return rental cars with a full tank of fuel to avoid the high refueling costs charged by rental agencies. You should return rental cars with a full tank of fuel to avoid the high refueling costs charged by rental agencies. You must obtain and/or submit an Itemized Receipt to be Reimbursed or to Reconcile your Purchase Card Statement. You must obtain and/or submit an Itemized Receipt to be Reimbursed or to Reconcile your Purchase Card Statement.

10. What do I need to know about Lodging? Your allowable reimbursement for lodging is actual expense for overnight accommodations or use of a room during the day and all applicable taxes and surcharges. Your allowable reimbursement for lodging is actual expense for overnight accommodations or use of a room during the day and all applicable taxes and surcharges. –You should not pay any type of tax to a West Virginia Vendor if you pay for your lodging on a State of West Virginia Purchase Card or if the vendor Direct Bills GSC. –You can be reimbursed for all taxes and surcharges if you personally pay for the accommodations. Single Occupancy Rooms Single Occupancy Rooms –You must choose the least expensive single room rate available. Multiple Occupancy Rooms – Single Traveler for Higher Education Business Multiple Occupancy Rooms – Single Traveler for Higher Education Business –You can only be reimbursed for the least expensive single room rate. Multiple Occupancy – Multiple Travelers Multiple Occupancy – Multiple Travelers –Full reimbursement may be claimed by one traveler or partial reimbursement at equal percentages of the actual cost may be claimed by all travelers. You must obtain and/or submit an Original Itemized Receipt to be Reimbursed or to Reconcile your Purchase Card Statement. You must obtain and/or submit an Original Itemized Receipt to be Reimbursed or to Reconcile your Purchase Card Statement.

11. What do I need to know about Registration Fees? Your allowable reimbursement is the actual expense. Your allowable reimbursement is the actual expense. You can be reimbursed for the following Fees or Charges: You can be reimbursed for the following Fees or Charges: –Conferences, Meetings, Seminars, Workshops, or Event Related Materials. You can be reimbursed prior to the first day of the trip. You can be reimbursed prior to the first day of the trip. –You must reference that the lodging was reimbursed in advance on your final Travel Expense Settlement/Summary Form and attach a copy the registration receipt or other proof of attendance. You must obtain an Original Itemized Receipt to be reimbursed or to Reconcile your Purchase Card Statement. You must obtain an Original Itemized Receipt to be reimbursed or to Reconcile your Purchase Card Statement. You cannot receive an allowance for any lodging or food that is included in the Registration Fee. You cannot receive an allowance for any lodging or food that is included in the Registration Fee. You can be reimbursed any cancellation charges if you are directed to change your travel plans by a GSC Official or Supervisor or if other extenuating circumstances arise. You can be reimbursed any cancellation charges if you are directed to change your travel plans by a GSC Official or Supervisor or if other extenuating circumstances arise. You cannot be reimbursed any cancellation charges if you fail to notify the event sponsor in a timely fashion. You cannot be reimbursed any cancellation charges if you fail to notify the event sponsor in a timely fashion.

12. What do I need to know about Meals? Your allowable reimbursable expense is the actual expense of the meal (s). Your allowable reimbursable expense is the actual expense of the meal (s). You cannot be reimbursed meal expenses for single day travel effective October 1, 2004. You cannot be reimbursed meal expenses for single day travel effective October 1, 2004. You can be reimbursed meal expense for overnight travel. You can be reimbursed meal expense for overnight travel. –The maximum that can be charged per day is $50.00 for travel within the State West Virginia. –See the Out of State Rates on the Glenville State College Webpage. Resource>Purchasing Resource>Purchasing You are not required to obtain a receipt. You are not required to obtain a receipt.

13. What do I need to know about Mileage? Your allowable reimbursable expense is.375 per mile if you use your personal vehicle. Your allowable reimbursable expense is.375 per mile if you use your personal vehicle. You should use a Glenville State College vehicle whenever possible. A PHH card is assigned to each vehicle to pay for gasoline. You should use a Glenville State College vehicle whenever possible. A PHH card is assigned to each vehicle to pay for gasoline. Exxon or BP gasoline cards are available. Please contact Joyce Riddle at joyce.riddle@glenville.edu or at extension 7504 if you are interested in obtaining a card. Exxon or BP gasoline cards are available. Please contact Joyce Riddle at joyce.riddle@glenville.edu or at extension 7504 if you are interested in obtaining a card.joyce.riddle@glenville.edu

14. What do I need to know about Other Travel Related Expenses? Your allowable reimbursement for Other or Miscellaneous Expenses is the actual expense. Your allowable reimbursement for Other or Miscellaneous Expenses is the actual expense. You are not required to obtain a receipt for any amount under $75.00. You are not required to obtain a receipt for any amount under $75.00. Examples of Reimbursable Other Expenses Examples of Reimbursable Other Expenses –Baggage handling and gratuities for public transportation or conveniences. Taxis, limousine, air porter services, airport/rail curbside check-in, bell person services, baggage storage, tolls, garage and parking fees (including gratuities). Taxis, limousine, air porter services, airport/rail curbside check-in, bell person services, baggage storage, tolls, garage and parking fees (including gratuities). –Official Business Communication Expenses Local Calls (may include a surcharge). Local Calls (may include a surcharge). Long Distance Calls (may include toll charges and surcharges. Long Distance Calls (may include toll charges and surcharges. Surcharges for long distance calls when the toll charges are direct billed Surcharges for long distance calls when the toll charges are direct billed Cellular telephone charges. Cellular telephone charges. Facsimiles, Cablegrams, or Telegrams (may include toll charges, surcharges, or delivery charges). Facsimiles, Cablegrams, or Telegrams (may include toll charges, surcharges, or delivery charges). –Currency Conversion –Guides, Interpreters, and Visa Fees –Personal Phone Calls - Trips involving multiple days of travel, or for single day travel where the traveler is unexpectedly delayed for business reasons, the traveler may be reimbursed for one personal telephone call home per day. Reimbursement shall be made at actual cost, not to exceed the maximum amount established by the state or Governing Board.

15. What do I need to know about Other Travel Related Expenses continued? You cannot be reimbursed for Travel Related Expenses such as the following: You cannot be reimbursed for Travel Related Expenses such as the following: –The cost of passports Can be considered as a Direct Charge to Glenville State College. Can be considered as a Direct Charge to Glenville State College. –Interest on late payment of individually held credit cards –Laundry Fees –Personal flight or baggage insurance Exceptions may be approved by the Chief Procurement Officer. Exceptions may be approved by the Chief Procurement Officer. You should report Out of Country expenditures in US dollars when submitting documentation for Reimbursement or Purchasing Card Reconciliation. You should report Out of Country expenditures in US dollars when submitting documentation for Reimbursement or Purchasing Card Reconciliation. –See the WVHEPC Policies and Procedures Section 9.3 for more details

16. Is it necessary to obtain any type of Approval before I travel? Yes-You must complete a Travel Authorization Form for all OUT OF STATE Travel. Yes-You must complete a Travel Authorization Form for all OUT OF STATE Travel. –This form is available on the Glenville State College Webpage Resources>Purchasing>Travel Resources>Purchasing>Travel You do not have to complete a Travel Authorization for any IN STATE Travel. You do not have to complete a Travel Authorization for any IN STATE Travel. A Requisition must be entered into Banner BEFORE you Travel regardless of whether it is In State or Out of State if it is not paid for on a Purchase Card. A Requisition must be entered into Banner BEFORE you Travel regardless of whether it is In State or Out of State if it is not paid for on a Purchase Card. –See the Banner Procedures (Slide #7)

17. Banner Procedures  Enter a Requisition into Banner before you travel.  The Requisition will flow through the Approval Process.  A Purchase Order will be issued and forwarded to you after the Requisition is approved.  You may travel after you receive a Purchase Order.  See Instructions on How to Enter a Requisition into Banner.

18. What type of Documentation will I need for the Purchase Card Reconciliation and/or the Travel Reimbursement? A copy of the Travel Authorization Form A copy of the Travel Authorization Form A Travel Expense Summary/Settlement Form A Travel Expense Summary/Settlement Form Airfare Airfare –Passenger Coupon or –Certified Copy of the Commercial Airline Ticket –Electronic Ticket. Car Rental Car Rental –Itemized Receipt Lodging Lodging –Hotel/Motel Itemized Statement, Invoice, or Folio Registration Fee Registration Fee –Itemized Receipt Meals Meals –No Documentation Required Other Other –No Documentation Required

19. What type of Travel Expense can be paid for on the Purchase Card? You can pay for all actual travel expenses that cost less than $5,000.00 except gasoline and meals on the Purchase Card. You can pay for all actual travel expenses that cost less than $5,000.00 except gasoline and meals on the Purchase Card. –You should use a Glenville State College vehicle whenever possible. A PHH card is assigned to each vehicle to pay for gasoline. –Exxon or BP gasoline cards are available. Please contact Joyce Riddle @ joyce.riddle@glenville.edu or at extension 7504 if you are interested in obtaining a card. joyce.riddle@glenville.edu –You must pay for your meals out-of-pocket and submit a Travel Expense/Summary to be reimbursed. –You cannot be reimbursed for meals if they are included in your Registration Fee. You may have a Glenville State College Purchase Cardholder process your travel expense for you if you do not have a Purchase Card. You may have a Glenville State College Purchase Cardholder process your travel expense for you if you do not have a Purchase Card. –You must provide the Cardholder with all necessary documentation (see Slide #10). –Do not borrow a Cardholder’s Purchase Card to pay for your Travel expense.

20. What do I do BEFORE I take a trip? 1.Complete a Travel Authorization Form if it is an OUT OF STATE trip and forward it to Mandy Frymier. 2.Process the payment for the following on the Purchase Card when possible and/or when applicable: 1.Airfare 2.Car Rental 3.Lodging 4.Registration Fees 3.Enter the transaction (s) onto the Purchase Card Log sheet.  These expenses can generally be paid for on the Purchase Card. If payment cannot be made for these expenses on the Purchase Card, the traveler can be reimbursed for such expenses (See Step 4).

21. What do I do BEFORE I take a trip Continued? 4.Enter a Requisition into Banner or request the Area Banner User to enter a Requisition for any expenses that you anticipate to be Reimbursed such as: 1.Mileage 1.The current mileage reimbursement rate is.375 per mile. 2.Meals 3.Other-Baggage, tolls, parking fees, etc…If you have a Purchase Card, you can pay for these expenses on your Purchase Card. 5.Enter a Requisition into Banner or request the Area Banner User to enter a Requisition for any expenses that will be Direct Billed. 1.You must set the Direct Billing up with the Vendor or request Purchasing to do so.

22. What do I do BEFORE I take a trip Continued? 6.Make arrangements to use a State car if you do not intend to drive your personal vehicle. 7.Obtain Itemized Receipts for the Airline, Car Rental, Lodging, and Registration Fee expenses. 1.May occur before, during, or after your trip.

23. What do I do AFTER I take a trip if all expenses were paid for by Purchase Card? 1.Complete a Travel Settlement/Summary Form (TES) within five (5) business days after you take your trip. 2.Include the Original TES with your Purchase Card Reconciliation or forward it to the Cardholder who paid for your travel expenses on their Purchase Card with the following documentation (*as applicable):  An Itemized Receipt for the Car Rental  The Airline Passenger Coupon, a Certified Copy of the Commercial Airline Ticket or an Electronic Ticket.  A Hotel/Motel Itemized Statement, Invoice, or Folio for the Lodging  An Itemized Receipt for the Registration Fee  No Documentation Required for Other Expenses such as baggage, tolls, parking fees etc…if less than $75.00, however, should be included if possible. 3.Update the Purchase Card Log sheet 4.Complete a Purchase Card Order Report and forward it to Mandy Frymier. 1.Receive Date 2.R/D/C – Reconciled, Disputed, Carry Over

24. What do I do AFTER I take a trip if some expenses were paid for by Purchase Card and some expenses will be Reimbursed to me? 1.Complete a Travel Settlement/Summary Form (TES) within five (5) business days after you take your trip. 2.A copy of the TES Form and the documentation listed below (*as applicable) will be included with your Purchase Card Reconciliation or forwarded to the Cardholder who paid for your travel expenses on their Purchase Card so they can include it with their Purchase Card Reconciliation. 3.Update the Purchase Card Log sheet 1.Receive Date 2.R/D/C – Reconciled, Disputed, Carry Over 4.Complete a Purchase Card Order Report and forward it to Mandy Frymier. 5.Forward the Original TES Form to Mandy Frymier and the documentation listed below (*as applicable) to be reimbursed for your expenses.  Documentation (*as applicable).  An Itemized Receipt for the Car Rental  The Airline Passenger Coupon or a Certified Copy of the Commercial Airline Ticket.  A Hotel/Motel Itemized Statement, Invoice, or Folio for the Lodging  An Itemized Receipt for the Registration Fee –No Documentation Required for Other Expenses such as baggage, tolls, parking fees etc…, however, should be included if possible.

25. What do I do AFTER I take a trip if all expenses should be Reimbursed to me? 1.Complete a Travel Settlement/Summary Form (TES) within five (5) business days after you take your trip. 1.Forward the Original TES Form to Mandy Frymier and the documentation listed below (*as applicable) to be reimbursed for your expenses.  An Itemized Receipt for the Car Rental  The Airline Passenger Coupon or a Certified Copy of the Commercial Airline Ticket.  A Hotel/Motel Itemized Statement, Invoice, or Folio for the Lodging  An Itemized Receipt for the Registration Fee –No Documentation Required for Other Expenses such as baggage, tolls, parking fees etc…, however, should be included if possible.

26. How do I complete a Travel Expense Settlement/Summary Form? Complete the following fields: Complete the following fields: –Name –Title –Address –City/State/Zip –SS# –Dept –Headquarters –Normal Work Hours –Contact –Contact Phone –Vehicle –Purpose of Travel

27. How do I complete a Travel Expense Settlement/Summary Form (Continued)? Complete the following fields: Complete the following fields: –Date –Time –City/State (From/To) –Miles –Amount –Air –Car Rental –Meals –Lodging –Other –Total-Extend your totals by row –Subtotal each column Deduct any Cash Advances received Deduct any Cash Advances received Indicate if the Total Amount is Due to the Employee or the State Indicate if the Total Amount is Due to the Employee or the State Extend your totals by row Extend your totals by row

28. How do I complete a Travel Expense Settlement/Summary Form (Continued)? Complete the following fields in the Other Expenses Section: Complete the following fields in the Other Expenses Section: –Date –Description –Amount

29. How do I complete a Travel Expense Settlement/Summary Form (Continued)? Complete the following fields in the Expenses Billed to State Section: Complete the following fields in the Expenses Billed to State Section: –You need to indicate all expenses related to this trip that were paid for by Purchase Card or by Direct Bill. Date Date Vendor Vendor Amount Amount Payment Code Payment Code Purchase Cardholder Name Purchase Cardholder Name

30. How do I complete a Travel Expense Settlement/Summary Form (Continued)? Complete the following fields in the Agency Use Only Section: Complete the following fields in the Agency Use Only Section: –Fund –Orgn –Account –Amount The Traveler must sign and date the form. The Traveler must sign and date the form. The Area Supervisor must sign and date the form. The Area Supervisor must sign and date the form.

31. INFREQUENTLY ASKED QUESTIONS

32. Can a Consultant or Contractor be reimbursed for travel? A consultant or contract can be reimbursed for travel expenses, however, these expenses must be included in their contract fee. A consultant or contract can be reimbursed for travel expenses, however, these expenses must be included in their contract fee. See Contracting for Services under $25,000.00 on the Glenville State College Webpage. See Contracting for Services under $25,000.00 on the Glenville State College Webpage. –Resources>Purchasing

33. Do these rules apply to Travel related to Federal, State, or Private Grants? These Travel policies and procedures do not govern the reimbursement of expenses related to a Federal, State, or Private grant if they are different from the terms and conditions of the grant. These Travel policies and procedures do not govern the reimbursement of expenses related to a Federal, State, or Private grant if they are different from the terms and conditions of the grant. The reimbursement of Travel expenses should be reimbursed according to the grant’s terms and conditions. The reimbursement of Travel expenses should be reimbursed according to the grant’s terms and conditions.

34. Can individuals who are being interviewed for a job position be reimbursed for their Travel expenses? Yes-You can reimbursed individuals and his or her spouse who are invited to the campus to interview for a job position for all or part of their travel expenses. Yes-You can reimbursed individuals and his or her spouse who are invited to the campus to interview for a job position for all or part of their travel expenses. You may also reimburse all or part of the moving expenses for a new employee. You may also reimburse all or part of the moving expenses for a new employee.