2. Paul Nock Principal Product Manager Oracle Corporation

3. Migration & Coexistence Experiences Moving from Exchange and Notes

4. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

5. Migration & Coexistence  Migration – “the movement of a group of people from one country or locality to another”  Coexistence – “To live in peace with another or others despite differences, especially as a matter of policy”

6. Migration Challenges  Moving Data Takes Time  Email Does Not Stop  Migration State is Not Fixed  The Data is Critical Plan and Prepare!

7. Moving Data Takes Time Example  Users: 1000  Quota: 50M Bytes  Mailstore size: 50G Bytes  10Mb/second LAN > 11 hours

8. Email Does Not Stop “Please refrain from sending email for 1 week”  What happens to users?  What happens to customers and partners?

9. Migration State is Not Fixed Collaboration Suite Legacy System ? Time Collaborative Resources

10. The Data is Critical  Migration success can be make or break – Highly visible application from the CEO down – Users don’t like you deleting things they lost long ago…  Mapping between different systems isn’t easy – Some data will not migrate correctly

11. Soft Factors  Determine What to Migrate – Users – Distribution Lists – Aliases  Apply Retention Policies – Delete or archive old data  Help Desk Readiness – Training – FAQ resources – Communication

12. Migration: Summary  Plan Carefully  Don’t Underestimate the Complexity  More than just moving data

13. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

14. What does Oracle provide?  Migration tool  Exchange Calendar migration for Exchange  Consulting Services  Partners

15. Migration Tool Java GUINative Plugin Migration Tool Target Source Migration Repository

16. Migration Tool Legacy Message Store Legacy Directory Mail API DS API Migration Plugin Messages and folders Email Migration Tool Oracle Message Store Oracle Directory MBOX Files Migration Wizard

17. Migration Tool  Exchange – 5.0, 5.5, 2000  Notes – 5.n, 6.n  Samsung (HP OpenMail) – 7.1  GroupWise – 6.n  IMAP-IMAP – Supports any standard IMAP system

18. Calendar Migration  ExMigrate: – Exchange  Uniical – Generic import  Partners – Solutions for other systems

19. Calendar Migration Microsoft Exchange MAPI Administrator Profile CTOC ExMigrate uniuser Directory Component Oracle Calendar Server Oracle Directory

20. Migration Services  Define Scope – Planning questionnaire  Work Plan – High level project plan of all tasks  Staffing and Training – Guide you through the implementation and migration  Communication plan – How to inform end users

21. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

22. Coexistence Challenges Problems  Mail  Directory  Calendar

23. Coexistence Scenarios Why Do We Care?  Full Migration – Everyone WILL get to new system – Mail routing in the interim – Calendar coexistence  Partial Migration – Oracle and legacy system remain in use  Pilot groups

24. Email Coexistence Oracle.com Firewall Gateway Oracle.com Bob@oracle.com Joe@oracle.com Ann@oracle.com Sue@oracle.com MX: Oracle.com = 148.87.2.202

25. Multiple Domains Email Coexistence Simple to implement and manage Solution Features Extra Software Increased Admin Extra Software Increased Admin Depends on Mailsystem Feature Support Message Switch Internal Routing

26. Directory Coexistence External Directory LDAP - Open Client configuration LDAP - Open Client configuration Solution Features Complex configuration Increased Admin Complex configuration Increased Admin Directory Synchronization Single Master Compromise for one group of users

27. Calendar Coexistence  Standards aren’t there like email – iCalendar, iTIP/iMIP, CAP – Major vendors have no incentive  Limited interoperability through iCalendar – Patchy support, or UI features – Not as rich as Native Calendar  Policy Important – Education – Keep groups together

28. Calendar Coexistence Meeting Invitations iCalendar objects over email Simple event entry Not visible until email read Feature Issues Simplistic – ftp / public view Free/Busy Time Meeting Status No links between systems Not possible Auto-schedule Restricted – email only Confirmations

29. The Future of Calendar  Directory – RFC 2425 – MIME for exchanging contacts  iCalendar – RFC 2445 – Specification of a Calendar Object  iTip – RFC 2446 – Generic exchange of objects – Realtime – Store/Forward – Message based  iMip – RFC 2447 – iTip over Email  CAP – Direct calendar access protocol

30. Evaluation / Pilot Groups  Common to run a small trial – Difficult to rollback/step out of trial in a seamless way due to the nature of email  Still a very good idea – Trains admins in new product – Get experience of problems – Good planning for migration

31. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

32. D E M O N S T R A T I O N Microsoft Exchange

33. Exchange Email Coexistence  Exchange Delivery Options/Custom Recipients until migration completed  Oracle routes non-local mailboxes via MX record to Exchange Oracle.com MX: Oracle.com = 148.87.2.202

34. Exchange Coexistence  Directory – LDAP lookup in Outlook – Foreign User/Custom Recipient – Oracle Active Directory sync  Calendar – No magic bullet – Implement policy so people understand limitations

35. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

36. D E M O N S T R A T I O N Lotus Notes/Domino

37. Notes Email Coexistence  Notes and Oracle use Smart Host Relay for non-local users Oracle.com MX: Oracle.com = 148.87.2.202

38. Notes Coexistence  Directory – Use LDAP Address Books – Foreign User/Non-Notes Users  Calendar – No magic bullet – Implement policy so people understand limitations

39. Agenda  What is Migration & Coexistence?  What does Oracle provide?  What are the Challenges for Coexistence?  How does this work for Microsoft?  How does this work for Lotus?  Oracle Partners

40. Migration Partners  Mail and Calendar Migration – Wingra  Domino Applications – Trilog

41. Wingra Notes Migrator  Automatic Provisioning – User accounts – Public distribution lists – Domain merging – Primary Internet addresses mapping  Data Migration – Mail and Folders – Appointments & Tasks – Personal Address Books  Mail Routing – Forwarding from Lotus to Oracle as users are migrated – Reply-ability preserved in Migration

42. Wingra Notes Migrator Directory / Provisioning  Export Directory Information from Notes  Provision Oracle User Accounts Preparation  Create Translation Table for Full Address Conversion  Choose User to Migrate (Batches or All) Migration  Extract Mail and Calendar data from Notes Server  Insert Converted Mail and Calendar to Oracle  Convert “Local” Notes Personal Address Books to Outlook.

43. Domino Applications  Analysis – What is actually being used? – Consolidate unused Notes servers  Migration – Application migration difficult – Partner migration tools – Java and PL/SQL APIs

44. Domino Applications  Code rewrite is ALWAYS necessary  Automate where possible – Data Model – Forms/Views  Redevelop Business/Workflow logic Repurpose Notes Developers by giving them a comfortable environment to develop in.

45. Trilog Flowbuilder Tools  Visual XSP Studio  IDE for developing dynamic web page applications  Migration Tool for Notes App to XSP Apps  Migrates Data Model, Forms/Views, Some Business Logic  Visual Designer  Visual tool for developing organizational workflows  Visual Planner  Defines organizational structures using functional and hierarchal roles  Can include internal and external stakeholders Flowbuilder tools enable Notes Developers to build Java/XML applications

46. Trilog Tools Target Audience  Notes Developers – Forms/Views, RAD tool, Security features, Workflow enablement  Other ‘Scripting’ Developers – Begin with UI (HTML) templates – Point and click changes to data, add new data fields  Business Consultants – Workflow development environment – Construct standard business processes – Model organizational structures Gartner: Microsoft hasn’t caught onto this development base

47. Summary  Migration & Coexistence  Tools Available from Oracle and Partners  Coexistence for Mail, Directory, and Calendar  Practical Scenarios for Microsoft and Lotus

48. Next Steps….  Recommended Sessions – Collaboration Suite Track – Listen to Customers & Analysts  EPL 40381  Hays Medical 40341  Infopia (outsourcing) 40142, 40009  Sara Radicati 36409  UNC Chapel Hill 40372  Xerox 36367 – Other  Oracle Unversity 40120  OCS in Government 40336  Guru Sessions – Sunir Kapoor – Tues 12:00 – Bill Maimone – Wed 12:00 – Steve McAdams – Thurs 11:00  OTN Chalk Talks – Pemco Aeroplex – Wed 12:30 – Phone Directories – Thurs 11:30  Exhibit Hall – DEMOgrounds – Partner Pavilion – Booth 726  Hands-on Sessions – Marriott Hotel – room C2