1. GSC-8XXX SOURCE:TSACC TITLE:Report of the EWG AGENDA ITEM:Closing, Item 1.2 DOCUMENT FOR: Decision DiscussionX Information 28 Apr - 1 May 2003GSC-8, OTTAWA1 Report of the EWG David Clemis Chair pro tem

2. 2 28 Apr - 1 May 2003GSC-8, OTTAWA Discussions of EWG Electronic meetings as a supplement to face-to-face –Enhance reach –Enhance experience –Increase proliferation of information Face-to-Face Meeting Electronic Support –Consensus that face-to-face meetings essential Technology cannot fully replace the experience at this time –Issues and factors to be considered Support for e-meetings –Substantial body of experts to help with e-meetings At least ITU, ETSI, 3GPP & 3GPP2, TTA Need for Electronic Outreach

3. 3 28 Apr - 1 May 2003GSC-8, OTTAWA E-Meeting Examples Various types of e-meetings discussed –Discussion Boards –Limited Duration Services –Correspondence Groups (e.g., mail exploders) –Teleconference with electronic document access –“Web” meeting and its various flavours

4. 4 28 Apr - 1 May 2003GSC-8, OTTAWA Keys to Successful E-Meetings Most closely follows format of a face-to-face meeting –ITU’s use of “Discussion Boards” successful FOCUS, FOCUS, FOCUS in the terms of reference E-meetings should allow for participation at a locally-convenient time (worldwide) –participants must be able to reserve time to participate –allow participants to select the most appropriate time to them to work Clearly defined agenda and timetable are essential to manage the work Technical Secretariat support essential –post documents, etc.

5. 5 28 Apr - 1 May 2003GSC-8, OTTAWA Face-To-Face Meetings Face-To-Face meetings are invaluable and cannot be fully substituted through electronic support –use video or multimedia as a supplement Electronic support invaluable –Ready access to documents Proofing and versioning Cataloging, searching and distribution –Access to Internet External servers Mail Near real-time access to expertise

6. 6 28 Apr - 1 May 2003GSC-8, OTTAWA Factors Affecting E-Enhancements to Meetings Transport –Sufficient bandwidth & availability –Both intra- and extranet capable Content –Document services, including both machine and human resources Support –Technical assistance to individuals, equipment

7. 7 28 Apr - 1 May 2003GSC-8, OTTAWA Factors Affecting Participation at Face-to-Face Meetings Demands of participants of current electronically-enhanced meetings include –Need for high-speed access Internet –Need for connectivity not only at meetings but at place of rest Demands of industry of their participants –Reduced costs of travel –Reduced times in situ –Constantly in contact

8. 8 28 Apr - 1 May 2003GSC-8, OTTAWA E-Meeting Support EWG has substantial resources to assist with e-meeting planning –“been there, done that, got T-shirt” As technology evolves, so will EWG to respond to innovations –Collective experience in leading-edge technologies –GSC “Prime Directive” – Share and Cooperate

9. 9 28 Apr - 1 May 2003GSC-8, OTTAWA Need For Outreach TTA identified need for visibility of PSO specific standards –e.g., TTA work on WINC, WIPI Proposal to add links to ETSI GSC site –PSO Work Plans (not being fully used) –PSO News –ESTI Portal REMINDER: PSOs can ask to place info on GSC site

10. 10 28 Apr - 1 May 2003GSC-8, OTTAWA (GSC) Global Standards Collaboration Presentation Presentation Introduction Participants High Interests Areas of GSC Work Programmes ETSI Work Programme T1 Work Programme TIA Work Programme Calendar of meetings GSC meeting reports GSC-2 GSC-3 GSC-4 GSC-5 GSC-6 GSC7 - NOVEMBER 2001 SYDNEY, in conjunction with RAST10 GSC7 Info GSC-USERS GSC-USERS (Discussion Group) GSC-EWG group (formerly GSC-EDH) Contacts Minutes Other reports Links to Work Plans ADD: links to PSO News ADD: link to ETSI Portal Graphic Representation of Proposals

11. 11 28 Apr - 1 May 2003GSC-8, OTTAWA EWG Intersession Work Record collective experiences with e-meetings –To use GSC Guidance Document as vehicle –Urge all PSOs to provide (through a liaison) their experiences Provide more effective exchange through ETSI GSC web site (http://www.gsc.etsi.org and http://www.ewg.etsi.org)http://www.gsc.etsi.orghttp://www.ewg.etsi.org

12. 12 28 Apr - 1 May 2003GSC-8, OTTAWA Electronic Working, yes, but… Remember the HUMAN factor –We need rest –We need socialization –We need relaxation Objective: to maximize overall productivity