1. UPF Supplier Opportunities Forum UPF Construction—Chattanooga-Area
Ralph Helton
UPF Construction Subcontracts Manager

2. Introduction (Helton’s Bio)
Responsibility for the formation, administration, and close-out of UPF construction subcontracts with a proven track record for management of large dollar construction subcontracts. Successful completion of the Highly Enriched Uranium Materials Facility (HEUMF) project, the Spallation Neutron Source (SNS) project and numerous Air Force construction projects.
A warranted Contracting Officer in the United States Air Force (USAF). He was the Chief, Construction Group upon his retirement from the USAF in Ralph is a veteran of Desert Shield/Desert Storm serving as Contingency Contracting Officer. He was the 1997Air Combat Command Secretary of the Air Force professionalism in Contracting (Supervisory) award winner, the 1996 base level Non-commissioned Officer of the year awardee, and the 1996, & 1994 squadron Non-commissioned Officer of year awardee.
Ralph is an active member of the National Contract Management Association (NCMA), East Tennessee chapter. He has a Master’s Certificate in Government Contracting from The George Washington University School of Business and Public Management and a M.A. Management from Webster University.
Mr. Helton is married with two children and one granddaughter.

3. Agenda Introduction Agenda Safety Minute Procurement Postings
Upcoming Bids
Information Security
Request for Proposal
Summary of Work / Specifications / Drawings
Contact Information
Questions and Answers

4. Safety Minute In case of an emergency please note emergency exits
Don’t use elevators – use steps
Don’t panic – walk in orderly fashion
Also please remember today is Halloween and children will be trick or treating by the time you get home this evening. They will be distracted so look out for them.

5. Procurement Postings B&W Y-12, LLC Procurement Forecast Page
ontracting-forecasts/y-12-forecast
Provides Advance Notice for Packages >$100K
UPF Construction / Architect / Engineering
FedBizOpps [ may be utilized for posting Expression of Interest (EOI) >$150K
EOI includes a brief description of the scope, the NAICS code, minimum criteria, point of contact, etc.
The EOI does not constitute an invitation for sealed bids, a request for proposals, or offers. The EOI is used to identify prospective and qualified firms. Responses received will be used for planning purposes and determining candidates for subsequent procurement actions, if any.

6. UPF Upcoming Bid Requests
PURCHASE ORDERS
SUBCONTRACTS
Electric Tube Conversion Furnaces (Q)
Hydraulic Break/Shear Press (RS)
Electric Oxide Furnaces (Q)
Bottom Loading Furnaces (Q)
Centrifuges (Q)
Calciner (Q)
Vacuum Annealing Furnaces (Q)
Rebar Detail/Supply/Fabrication (Q)
Structural Steel (Q)
Embedments (Q)
Concrete Formwork (C)
Office Furniture (C)
Process & Specialty Skids (Q)
Gloveboxes/Integration (Q)
Pipe Hangers (Q)
Pipe Spools (Q)
Access Doors (C )
Horizontal Jack & Bore (C)
Tower Cranes (C)
RUBB Tent Upgrade (C)
Concrete Testing (Q)
Plug & Abandon Monitoring Wells (C)
Surveying Services (Q)
Standard Penetration Testing (Q)
Construction Labor & Equipment (C)
Gas Storage Building (C )
Modular Office Facilities (C )
Admin Building (C )
Process Support Facilities (C )
Welding Management (Q)
Fireproofing (Q )
Architectural Finishes (C )
HVAC Fab / Install (Q )
Fire Protection (Q)
Cooling Towers (C )
Firewater Pump Houses ( C)
Substation (C )
Insulation (Q)
Lightning Protection (C)
Chillers (C)
Paving (C)
Roofing (C)
Painting/Coatings (C)
Siding (C)
Fire Detection (Q)
Q – Nuclear Quality NQA w/ 2009 Addendum
RS – Risk Significant Commercial Produces (ISO 9000)
C – Industrial Commercial Products/Services

7. Information Security Process
If Specification contains “Unclassified Controlled Information (UCI), e.g., Unclassified Controlled Nuclear Information (UCNI)”:
Y-12 Security Personnel will provide training during pre-bid meeting
Subcontractor Requirements
Be knowledgeable and able to recognize sensitivity of information in your possession.
Only Employees who have had training and a need to know may have access to sensitive information.
Information will have special storage requirements
This clause and training is required to be flowed to all lower-tier subcontractors and suppliers

8. Off-Site UCI Processing
Your Security Requirements = Our Security Requirements
Any processing off-site (not on Y-12 computers or networks) requires certification and approval by Y-12 prior to processing at Seller’s facility. Will require visit by Y-12 personnel and security plan for approval to operate.
Y-12 information and information systems must be kept separate from other Seller data. Data and information may not be comingled.
Computing platforms and operating systems must meet Y-12 Cyber Security standards. Software must meet Y-12 Software Quality Assurance measures.
Standards will be provided to Seller prior to certification.

9. Off-Site UCI Processing (cont.)
System security must be maintained and regularly reassessed
All media (including hard drives, thumb drives, CD/DVDs, tapes, etc.) must be encrypted using Federal Information Processing Standards (FIPS) approved encryption modules as approved by Y-12
All media and documents containing UCI must be surrendered to Y-12 at conclusion of contract or task. Documented notification of surrender of media and documents to Subcontract Technical Representative (STR) must be provided
Loss or compromise of data or information must be immediately reported to Y-12

10. Request for Proposal (RFP) / Solicitation
The Solicitation Consists of Two Parts:
Part 1 – The Schedule
Section A – Solicitation and Offer Form
Section B – Pricing Schedule
Section C – Specifications / Summary of Work
Section D - Delivery, Shipping, Packaging
Section E - Performance Period and Payment
Section F - Administrative Information
Part II – Agreement Clauses, List of Attachments, and Instruction to Sellers
Section G - Clauses
Section H - List of Attachments
Section I - Instruction to Offerors
Section J - Evaluation Factors and Award

11. Request for Proposal (RFP) (cont.)
Sections A – H are incorporated into the final subcontract
Section I & J are solicitation instructions and evaluation factors and will not survive award
Typically the basis for award for construction subcontracts is “Lowest Price Technically Acceptable (LPTA)
Section I would include the evaluation factors
Section J would include the basis for award to include the criteria necessary to be deemed technically acceptable
Offeror must receive a “Pass” rating for each technical factor to be deemed technically acceptable
IMPORTANT – Submit Best Offer Initially; Award May be Made without Discussion

12. Request for Proposal (RFP) (cont.)
Section A; Solicitation and Offer form must be signed by authorized Company Representative
The Solicitation and Offer form, upper right, reflects (by default) that offer’s are good for 60 days – this period may be adjusted
Acknowledgement of Amendments
Signed Amendments Must be Included with Offer
Insurance must be maintained during the entire performance period
Performance & Payment bonds are required
Bid bonds may be required

13. Summary of Work / Specifications / Drawings
The Summary of Work defines the basic requirements (scope) and includes an index of the applicable specifications and drawings
Offeror Responsibilities
IMPORTANT – Read the entire Solicitation
Understanding Offer Evaluation Criteria; Both Technical & Business Management
Follow all Instructions for Submission of Offer
Complete & Sign All Documents Requested with Offer
Late, Partial or Incomplete Offers May Not be Considered
Important Dates
Deadlines for Questions
Offer Closing Date
Point of Contact
During the Solicitation Phase – Subcontract Administrator

14. UPF Construction Subcontracts Manager
Contact Information
Ralph Helton
UPF Construction Subcontracts Manager
Procurement
(865)
90 Union Valley Road
Oak Ridge, TN

15. Questions & Answers

16. DISCLAIMER
This work of authorship and those incorporated herein were prepared by Contractor as accounts of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor Contractor, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, use made, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency or Contractor thereof. The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency or Contractor thereof.