2. BlueBayCT Quick Start Guide Introduction Dealing with Popup Alerts Using and Customising Templates Working with the Practice Reporting Tools Advanced Configuration & Settings Find Out More!

3. Introduction BlueBayCT is designed to work with many different GP clinical systems… Next  Return to Menu

4. Introduction … and is the only software of it’s type which works in “Real-Time”, interacting with the live patient database.  BackNext  Return to Menu

5. Introduction When you switch on your computer and log in, BlueBayCT starts up automatically and runs on your Windows Taskbar as an icon.  BackNext  Return to Menu

6. Introduction BlueBayCT runs silently in the background and works with the data in your clinical system. The BlueBayCT icon is also the main method of Interaction with the software and changes depending on whether or not you have a patient record open. Right- click the mouse. Use the menus to access the main functions of the software.  BackNext  Return to Menu

7. Introduction Amongst the many features of BlueBayCT, you’ll find… Popup alerts highlighting missing information! Quick and easy-to-use data entry screens! A range of clinical calculators and screening forms! Customisable contract templates, or design your own templates! Patient reports and target lists! Mail-merge and letter management tools for patient call & recall! Statistical and financial analysis for nGMS Contract targets! Context-sensitive help to you get started with the software!  BackNext  Return to Menu

8. Dealing with Popup Alerts BlueBayCT’s popup alerts are designed to provide you with an up-to-date list of missing clinical indicators at the point of consultation with the patient.  BackNext  Return to Menu

9. Dealing with Popup Alerts BlueBayCT’s popup alerts categorise the missing data for easy navigation. Use the toolbar buttons at the side of the window to work with the missing data. Clinical Categories Missing Indicators Toolbar buttons  BackNext  Return to Menu

10. Dealing with Popup Alerts You can record the missing data using BlueBayCT’s intuitive data entry tools. For example, to record a blood pressure measurement… Click to enter contract information Enter the information and click OK  BackNext  Return to Menu

11. Dealing with Popup Alerts … or to record a smoking status for the patient. Click to enter contract information Select the checkbox for the required Read code and click OK  BackNext  Return to Menu

12. Dealing with Popup Alerts BlueBayCT also allows you to record exception codes through the popup alerts. Click to enter exception codes  BackNext  Return to Menu

13. Dealing with Popup Alerts Why not print the popup alerts and take them with you on home visits? Click to preview the printout on the screen Or click to send to your printer  BackNext  Return to Menu

14. Dealing with Popup Alerts From the popup alerts, you can access a range of clinical calculators and screening forms… … the Joint British Societies Cardiovascular Risk Calculator… … an eGFR calculator… … or a Depression Questionnaire screening form.  BackNext  Return to Menu

15. Dealing with Popup Alerts When using BlueBayCT’s popup alerts, you can also… See predictive indicators that need to be recorded in the future! Look at additional alerts to help you ‘tidy-up’ your data! Get information about the rules and conditions for missing indicators! View missing data for your Enhanced Services!  BackNext  Return to Menu

16. Using & Customising Templates As well as popup alerts, BlueBayCT has a complete set of data entry templates for your QOF & Enhanced Services. These templates are useful for running clinics or for recording data in a more structured way.  BackNext  Return to Menu

17. Using & Customising Templates All the templates can be accessed through the BlueBayCT icon’s menus, but only when you have a patient record open in your clinical system. Right-click with the mouse  BackNext  Return to Menu

18. Using & Customising Templates Templates provide you with the full list of indicator requirements, not just the missing ones.  BackNext  Return to Menu

19. Using & Customising Templates You can record data through the templates using the various buttons… Click to enter data  BackNext  Return to Menu

20. Using & Customising Template … or view a history of what’s been recorded previously. Click drop- down arrow for history  BackNext  Return to Menu

21. Using & Customising Templates You may also want to customise the templates, or create your own templates from scratch. BlueBayCT includes all the tools to help you do this. You can only access this option when no patient records are open in your clinical system. Right- click with the mouse Template designer tool is accessed from the menu  BackNext  Return to Menu

22. Using & Customising Templates The Template Designer tool lets you modify existing templates, or create new templates for your practice. Add to existing templates or create new ones  BackNext  Return to Menu

23. Using & Customising Templates Adding extra indicators to templates are easy using the Template Designer… Toolbar buttons let you add different types of information that you want to record  BackNext  Return to Menu

24. Using & Customising Templates …you can add measurements, prescription items, and even images.  BackNext  Return to Menu

25. Using & Customising Templates When you’ve finished customising your template, save it.  BackNext  Return to Menu

26. Using & Customising Templates It’s then ready to use to record the additional information.  BackNext  Return to Menu

27. Using & Customising Templates When using BlueBayCT’s templates, you can also… View all the historical data for a patient! Share templates with associated healthcare organisations!  BackNext  Return to Menu

28. Practice Reporting Tools BlueBayCT provides functionality for ALL of the staff at the practice, not just the clinicians. A full set of management and administrative tools are included with BlueBayCT.  BackNext  Return to Menu

29. Practice Reporting Tools You can access BlueBayCT’s Practice Reporting tools from the BlueBayCT icon, but only when there is no patient record open in your clinical system. Right- click with the mouse Access the practice reports from the menu  BackNext  Return to Menu

30. Practice Reporting Tools The Practice Reports screen provides all the necessary management tools for QOF, Enhanced Services and User-Defined Rules. Such as…  BackNext  Return to Menu

31. Practice Reporting Tools … patient registers, exception lists and target lists… Click to run the list  BackNext  Return to Menu

32. Practice Reporting Tools … which also work in ‘Real- Time’…  BackNext  Return to Menu

33. Practice Reporting Tools … providing up-to-date reports you can actually work with!  BackNext  Return to Menu

34. Practice Reporting Tools You may want to record data for the patients in your lists.  BackNext  Return to Menu

35. Practice Reporting Tools Or you might want to generate a mail-merge list for recalls. Right-click with the mouse Choose the Merge option on the menu  BackNext  Return to Menu

36. Practice Reporting Tools BlueBayCT’s mail-merge tools are designed to make the call/recall process as efficient as possible. Select the patients you want to recall Pick the required letter template Click the mail- merge button  BackNext  Return to Menu

37. Practice Reporting Tools The letter will open in Microsoft Word for you to format and print. BlueBayCT will also track the number of letters sent to patients.  BackNext  Return to Menu

38. Practice Reporting Tools You can also see statistical and financial information using BlueBayCT’s Practice Reporting tools. Contract Manager for QOF analysis  BackNext  Return to Menu

39. Practice Reporting Tools The Contract Manager tool provides you with your point totals and payment summary for the QOF.  BackNext  Return to Menu

40. Practice Reporting Tools BlueBayCT’s Practice Reporting Tools also allow you to… Create and maintain a library of recall letter templates! Log and review phone calls to patients! Record Exception and Contract codes en masse! Selectively recall your most valuable patients for QOF! Create your own practice-defined patient target lists! See how much work staff members are contributing to point totals! View prevalence and payment information for QOF! Get month-by-month progress reports on practice performance! Share information with other software, such as spreadsheets and database applications!  BackNext  Return to Menu

41. Advanced Configuration & Settings Just like other programs, BlueBayCT has a number of settings that change how the software works with your clinical system.  BackNext  Return to Menu

42. Advanced Configuration & Settings Access the Settings area from the BlueBayCT icon on the Windows Taskbar. Right-click with the mouse  BackNext  Return to Menu

43. Advanced Configuration & Settings Different settings affect how the popup alerts, templates, and administration tools work. These are saved against you clinical system user. Settings for different staff roles allow additional relevant information to be shown in BlueBayCT Forward dating settings to show information based at end-of-year Setting which affect how popup alerts are displayed  BackNext  Return to Menu

44. Find Out More About BlueBayCT To find out more about BlueBayCT… Look at our OnLine Help Documentation by choosing Help from the BlueBayCT menu. Visit our Website at http://www.bluebaymedicalonline.co.uk/ http://www.bluebaymedicalonline.co.uk/ Contact our Technical Helpdesk on 0845 5211241  BackReturn to Menu