1. 1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 9, 2012

2. 22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3. 3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4. 4 EOY UAT Schedule Update Test Week 4 EOY 1 Course Completion and EOY 3 Student Discipline CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 5/9/12 Recommended Testing Schedule for EOY UAT

5. 5 EOY UAT Status Update Test Week 3 and 4 – EOY 1 (Course Completion) and EOY 3 (Student Discipline) scheduled to be conducted – Notify when new SCTE file is available for testing (EOY 1) – Update EOY 1 and EOY 3 Execution log with testing progress – Continue testing EOY 2 and EOY 4 as needed

6. 6 EOY 1 UAT Status Update 6 out of 41 (15%) LEAs sent in at least one Execution Log for EOY 1 Approximately 10% have tested the Online and Batch submission

7. 7 EOY 1 UAT Status Update

8. 8 EOY 2 UAT Status Update 40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2 Approximately 80% have tested the Online and Batch functions Approximately 60% have tested Certification and Reports

9. 9 EOY 2 UAT Status Update

10. 10 EOY 3 UAT Status Update 22 out of 41 (55%) LEAs sent in at least one Execution Log last week Approximately 1/3 have tested the Security, Online and Batch functions Approximately 1/4 have tested Certification and reports

11. 11 EOY 3 UAT Status Update

12. 12 EOY 4 UAT Status Update 20 out of 41 (35%) LEAs sent in at least one Execution Log for EOY 4 Approximately 1/3 have tested the Online and Batch functions Approximately 1/4 have tested Certification and Report Functions

13. 13 EOY 4 UAT Status Update

14. 14 EOY Release Update 5/9 Release Update document is currently available on the FTP site Problem #Issue Date Resolved 2435 EOY3 - Report 7.3 Calculating # of Suspensions incorrectly 5/9/12 2434 EOY4: Submission Details screen - Local Student ID missing 5/9/12 2433 EOY3: Report 7.6 - School incorrectly designated "At Risk" 5/9/12 2431 EOY4: Report 6.2 - export to PDF format is "off", too many pages used 5/9/12 2426 EOY2: LEA Admin role required to display SASS and SPRG in the File Type drop down list on the Submission Status screen 5/9/12

15. 15 EOY Release Update 5/9 Release Update, continued Problem #Issue Date Resolved 2423 EOY2: ODS version of 5.3 is missing NCLB Title I Part A Basic Targeted (122) program records 5/9/12 2419 EOY3: User id with assigned Discipline roles encounter, but does not have access to Passed Records screen 5/9/12 2417 EOY4: 6.3 CAHSEE Waivers and Exemption report - Local ID heading is not centered 5/9/12 2415 EOY2: 5.2 and 5.3 Title 1 Counts do not match 5/9/12 2408Discrepancy between reports 5.4 and 5.55/9/12

16. 16 EOY Release Update 5/9 Release Update, continued Problem #Issue Date Resolved 2406 EOY2: Report 5.3 - Filtering on Education Program code 113 results in student list for all Education Program codes 5/9/12 2404 Discipline file upload fails, but error message is non-standard and incomprehensible to user 5/9/12 2385 EOY2: Program screen - SPRG0250 validation error triggers incorrectly when changing Membership End Date 5/9/12 2382SPRG0249 should not trigger for online edits5/9/12

17. 17 EOY UAT Issue Update Known Issues list is currently available on the FTP site 5/9 UAT Known Issues Highlights: Problem #Issue 2445 EOY3: 7.4 - Disciplinary Actions - Count by Offense - Lines on the PDF are malformed 2444 EOY: CALPADS Home page - Anomaly Status and CALAPDS Notifications sections overlap 2443 EOY4: Report 6.1, 6.2 and 6.3 (both ODS & Snapshot) show only schools with waivers reported 2441 EOY3: Report 7.2 Snapshot & ODS listing students for each enrollment in the reporting year. 2440 EOY3 Reports Snapshots 7.3 and 7.4 appear to be counting student twice due to 2 enrollment records 2439 EOY3: ODS 7.5 - Discipline Offenses - Student List is duplicated

18. 18 EOY UAT Issue Update 5/9 UAT Known Issues Highlights, continued: Problem #Issue 2438 EOY3: Discipline batch file upload - IVR GERR0001 does not trigger on required field 4.18 2432 Another LEA District can delete my delete/modify Waiver records at my district 2429 EOY1: Report 1.0a - EOY1 - Course Comp column should be "N" for Schools where highest grade level is grade 6 2428EOY1: Post failed, no Explanation given 2427 EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students 2420 EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed 2418Extract Files Names are not saved correctly

19. 19 EOY UAT Issue Update 5/9 UAT Known Issues Highlights, continued: Problem #Issue 2416 EOY3: SDIS0094 error total does not match actual rejected records count 2414 EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated 2410 EOY3: SDIS roles do not allow access to the Manage Submissions menu selection 2407EOY2: Report 5.1 links to 5.3 broken 2400 EOY1: SCSC0128 triggers when grade level is valid for the course code 2399EOY UAT - Aggregate reports don't render automatically

20. 20 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov Please include the following in the title of the email: – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

21. 21 Walk On / Q and A / Online Poll

22. 22 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

23. 23 UAT Communications CALPADS UAT Email for defect reporting, issues, and questions – calpadsuat-sd@cde.ca.govcalpadsuat-sd@cde.ca.gov UAT Weekly Check Point Meetings – WebEx URL: http://csis.webex.comhttp://csis.webex.com – WebEx Phone: 888-426-6840 – Participant Code: 4603184 UAT Service Desk – Phone: 916-445-4795 – voicemail only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 23

24. 24 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email: – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov When requesting HELP include the following in your email: – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 24