1. Planning For Successful Tribal Programs Desirae Roehl – ANTHC Healthy Village Env. Program 907-729-3496 droehl@anthc.org August 7, 2013 This presentation is made possible with funding from the US EPA IGAP and Alaska Peer Assistance Network grants which allow ANTHC to provide training and technical assistance to Tribes throughout Alaska.

2.  This Guidance provides a consistent national framework for building tribal environmental program capacity under GAP.  It is designed to strengthen GAP and enhance tribal environmental protection programs. http://www.epa.gov/tribal/

3.  Development of an EPA – Tribal Environmental Plan. (Outlined starting on pg15 of GAP Guidance) http://www.anthc.org/chs/ces/hve/upload/GAP-Success-Story-Presentation-FINAL-9-24-12.pdf  Capturing at least one success story during the grant period.

5. Baseline Need Assessments  Evaluate environmental conditions. (Appendix 1: Pg8 of GAP Guidance) - Gather existing data - Gather new data - Analyze data - Identify priorities Environmental assessment will be a one-time mandatory activity for new IGAP grantees to determine priorities.

6. The Environmental Plan  Incorporates a variety of issues in your community.  Reflects short & long term goals.  Identifies available resources and those needed.  Future IGAP work-plans will need to be tied back to the ETEP. The EPA – Tribal Environmental Plan is NOT your IGAP work-plan or solid waste management plan.

7. 1 Put together a planning Team 2 Develop a vision for the future 3 Define your community’s needs using environmental assessment 4 Identify possible solutions 5 Put the plan together 6 Carry out your plan 7 Evaluate your plan 7 Generations Approach to Environmental Planning

8. EXAMPLE - GAP work-plan commitment and deliverable: Your GAP Component (project) Your GAP commitments (tasks)

9. EXAMPLE - GAP work-plan commitment and deliverable: Your GAP Component (project) Your GAP commitments (tasks)

11. Success - The accomplishment of an aim or purpose “Completing your GAP work-plan Component to the best of your ability” Success - The accomplishment of an aim or purpose “Completing your GAP work-plan Component to the best of your ability”

12. Photo Courtesy: Santina Gay Why is Your Story Important? You know all about the good work you’ve done, but does everyone else?  It’s REQUIRED  Future staff  Your employer  Local/regional/state/federal/ international partners  Neighboring communities  Recognized health improvements  Current & future funders

13. What problem were you trying to address and what steps were taken to allow your project to happen? Keeping a timeline of events is helpful. Did you hire workers to complete your project? Were there partners, volunteers, youth, or elders? Did you hire workers to complete your project? Were there partners, volunteers, youth, or elders? Who Outputs Look at everything you’ve developed for the project. Pictures, video, brochures, data, etc. Benefit Why did you want to do your project in the first place? Did it improve the environment & health? Reduce risk? Etc. Result Now put it all together into a 1 page summary. Tell your story by combining all of the above elements. Paint the picture of the “real” rural Alaska. Elements of a success story… What

14. “A lesson learned documents the experience gained during a project. These lessons come from working with or solving real-world problems. Collecting and disseminating lessons learned helps to eliminate the occurrence of the same problems in future projects.” (Nick Milton) Native Village of Tununak Landfill Fence Project All Projects Don’t Turn Out as Planned BUT THERE ARE LESSONS LEARNED…

15.  Weather – in Alaska it happens!  Staff Turn-over  Shipping Schedules  Banning Plastic Bags  Passing an Ordinance  Local Participation  Technology  Community Acceptance and Buy-in Persistence and Perseverance 147 = The # of attempts the Wright Brothers made to get their plane to fly. 805 = The # of times that Thomas Edison tried to get the light bulb to work. Stop using “We tried that before” as an excuse to give up. Trust your ideas and be willing to try again in a slightly different way. Common things that might go wrong That might be out of your control…

16. The above are examples of tools that have been used to capture success stories. EPA and ANTHC does not endorse any particular brand or model. Tools – Capturing your project from beginning to end

17. Port Graham Old Dumpsite Clean-up King Cove Used Oil Project Before & After Photos

18. Creating & Sharing Videos

19.  Brochures  Fliers  Free websites  Presentations  Radio  Newspapers  Facebook  Flickr  Brochures  Fliers  Free websites  Presentations  Radio  Newspapers  Facebook  Flickr Recording #1 Native Village of Eyak Recycling Radio Ads Recording #2 Other Useful Tools

20.  Recycling weights and dates  Number of people served  Number of jobs created  Number of presentations made  Sampling numbers  Survey Results Courtesy: Doug Huntman Data Collection

21. Example:

22. A sample GAP work-plan commitment and deliverable: Your GAP Component (project) Your GAP success story commitment

23. The One Page Write-up…  Must be included as an IGAP work plan commitment.  One page summary focused on a particular task, project or a highlight of work performed during the multi-year GAP grant.  Includes before & after pictures.  If appropriate, include data.  Provide a description of how the GAP funding affected behavior or led to a positive change in the environment.  Assessment Results

24. EPA Success Stories Template

25. Example Tribal Environmental Success Story:

27. Less stress Higher likelihood of success Better management Increased stress Difficulty with reports Good work less likely to be recognized

28. Start with Your Work Spaces  Designate specific locations for supplies, grants, educational materials, etc. and organize with labels.  Use shelves or cabinets to get the most out of small spaces.  Consider placing valuables in locking cabinets. (Cameras, data collection equipment, hard drives, etc.) Solid Waste Info Air Quality Info Newsletters

29.  Avoid letting documents stack up unfiled. Consider using 6 part file folders.  Things to Include in 6 part folder: - Slot #1 - IGAP Application w/revisions (top) Significant communication with EPA project officer (below). - Slot #2 - Assistance Agreement(s) - Slot #3 – Approved work-plan and subsequent revised versions. - Slot #4 – Budget(s), Payment Requests and Invoices/receipts. - Slot #5 – Deliverables (job descriptions, newsletters, brochures, etc) - Slot #6 – Reports (Quarterly, Annual, DBE, etc)  Use a new folder for each new grant  Label…label…label Organize Your Grant Files

30. Tracking Your Purchases  Keep copies of all receipts  Tracking electronically helps and doesn’t have be hard.  Review at least monthly FY13 Receipts

31. Be Prepared for Reporting Requirements

32. GAP Online - Required Reporting System for IGAP Recipients https://ofmext.epa.gov/GAP_Online/index.jsp  EPA Technical Assistance Providers: - Sherry Kimmons, 907-271-6322 / Kimmons.Sherry@epa.gov - Wes Foster, 206-503-1604 / Foster.Westly@epa.gov

33. New IGAP Work-plans for FY14 (October 1, 2013 through September 30, 2014) must be entered into GAP Online by August 30, 2013. Quarterly reports are to be entered into GAP Online no later than 30 days following the end of each quarter. Quarter End Dates: Q1: December 31 ~ Q2: March 31 ~ Q3: June 30 ~ Q4: Sept 30

34. Don’t get overwhelmed… There are resources available. Don’t get overwhelmed… There are resources available.

36. Benjamin Balivet 907-543-7362

37. Google: ANTHC IGAP

38. QUESTIONS? Desirae Roehl 907-729-3496 droehl@anthc.org