1. Workshop Two: Creating Cell Data, Formatting and Revising Worksheets/Workbooks Dr. Carolyn Rainey Professor Emeritus 10/24/2013

2. What is Microsoft Certification? Microsoft Office Specialist (MOS) www.certiport.com – http://www.certiport.com/Portal/desktopdefault.aspx?page=common /pagelibrary/MOS_whatIs.html http://www.certiport.com/Portal/desktopdefault.aspx?page=common /pagelibrary/MOS_whatIs.html – Microsoft Office 2010 and 2013 Exam Objectives – Exam voucher – http://www.measureup.com/Microsoft-Office-Specialist-MOS- 200720102013-Exam-Voucher-P3195.aspx http://www.measureup.com/Microsoft-Office-Specialist-MOS- 200720102013-Exam-Voucher-P3195.aspx 10/24/2013

3. Overview of Workshops Workshop One (10/22) - Managing the Worksheet Environment Workshop Two (10/24) - Creating Cell Data, Formatting/Revising Worksheets/Workbooks Workshop Three (10/29) - Applying Formulas and Functions Workshop Four (10/31) - Presenting Data Visually Workshop Five (11/5) - Data Analysis 10/24/2013

4. Creating Cell Data To participate in this live demonstration: Start a new document – Key information – Create row and column titles – Move cell contents by dragging and dropping Use a template Open Central Sierra (Chapter 2) http://highered.mcgraw- hill.com/sites/0073519383/student_view0/data_files.html http://highered.mcgraw- hill.com/sites/0073519383/student_view0/data_files.html 10/24/2013

5. Import text file Use Office Clipboard Paste Options Transpose Edit, replace, clear cell contents Widen column to remove ##### Review AutoFit Creating Cell Data 10/24/2013

6. Formatting Cells and Worksheets Apply and modify cell formats – Fraction/scientific formatting – Special number formats – Custom number formats (### lbs) Apply text and number formatting Wrap text Apply gridlines to worksheet Rename and color sheet tabs 10/24/2013

7. Use fill handle - AutoFill – Copy info – Create column titles with fill handle – Create data in a series – Create a custom list – Copy a formula by double-clicking the fill handle Creating Cell Data 10/24/2013

8. Creating Cell Data Data Validation: rules that help prevent data entry errors – Create a Validation rule Values, decimals, list, date range, time, text length – Create an Input Message – Create an Error Alert – Clear a Validation rule 10/24/2013

9. Formatting Cells and Worksheets Apply diagonal rotation to text Apply formatting to multiple columns Apply – workbook theme – colors, fonts, effects Convert text 10/24/2013

10. Creating Cell Data Apply and manipulate hyperlinks to Web addresses Cells in the workbook E-mail addresses Protect a worksheet, yet allow users to edit some cells Select the cells you want to allow changes Unlock these cells Protect worksheet, save; close Change username and re-open the file 10/24/2013

11. Creating Cell Data Conditional Formatting – Cell Rules – Filtering/sorting – Top/bottom – Value comparison (> + <) – Icon sets, color bars, color scales – Manage conditional formatting rules; set values Create and apply cell styles 10/24/2013

12. Managing Worksheets and Workbooks Apply formatting to more than one worksheet at a time Create/edit comments Print/delete comments Insert/delete worksheets 10/24/2013

13. Sample CertiPrep Items Participate in live demonstration of CertiPrep simulation of exam questions. 10/24/2013