3. Obtaining a User Account

5. Example Email

6. Logging Into the CIP Website

7. After changing your password you are now an established user with the CIP system. Password

8. Existing Users

10. Assigning Roles

12. Announcements

13. Home Announcement Example

14. System Wide Announcement

15. System Wide Announcement Example

16. If an announcement has an end date, it will stop being displayed after that date. However, it will not be deleted automatically. To delete an announcement simply find it listed in the Existing Announcements section of the Manage Announcements page and click delete on the far right. Clicking delete will prompt you to confirm you want to delete, doing so will remove it from the system. Deleting an Announcement

17. Navigating Through the Site

18. Search Plans

22. School Plans

23. Exploring the Plan Page The plan has been started. Once you have completed all sections you may submit your plan for review.

24. Approving the First Plan Getting a Workflow Status Change Email

25. Approving the First Plan Examining the Plan

26. Approving the First Plan

27. Browsing the Plan

28. Plan Approval

29. When all approvers in the workflow have approved the plan it will become public and anyone on the website, logged in or not, will be able to view it if they search for it. Confirm the Move

31. WORKFLOW STEPS SUMMARY Not Started The specific plan has not been started. The only role who can move the plan into Draft Started is a School Data Entry user. Draft Started A draft of the plan is in progress. Once all sections are complete, it can be moved to Draft Completed by a Data Entry user. Draft Completed A draft of the plan is complete. The principal of the school is notified that they can now approve or not approve the plan. Principal Not Approved Principal did not approve the plan and it now goes back to a Data Entry stage, where the plan is edited as needed and marked complete for principal approval. Principal Approved Principal has approved the plan. The Federal Programs Coordinator for the district is now notified that the school’s principal has approved it and they can now either approve or not approve it.

32. WORKFLOW STEPS SUMMARY cont.

34. Exploring the Home Page

35. Exploring the School Plans Detail Page

36. Exploring the Plan Page The plan has been started. Once you have completed all sections you may submit your plan for review. Assurance box will need to be rechecked with each revision.

37. Completing the First Plan: Moving to Draft Started The plan has been started. Once you have completed all sections you may submit your plan for review.

38. Example of moving the plan’s workflow status You’ll be directed back to the plan which now shows you are in draft started and can complete the plan. Confirm The Move

40. Example: Beginning of a completed Section V Completing the Sections For all text boxes that are not applicable for the school plan, NA must be entered.

41. Example: Tree view of Goals/Strategies/Action Steps

42. Example: View of editing an Action Step within a Goal

43. Example: View of a complete Section VII

44. Example: Beginning of a completed Section VIII

45. Completing the First Plan: Marking it Complete

46. Approval Process Once the plan is moved to Draft Completed it now starts down the approval process: Principal -> Federal Programs Coordinator -> Superintendant If any of the above do not approve the plan, it will switch back to an editable mode and it is up to the data entry users to make any changes as needed and change the status to Draft Completed and begin the process, again with the principal. Once the Superintendant marks it Superintendant Approved, the plan becomes available to the public. Starting a Revision When the time comes to start a revision, the workflow can be changed to Revision Started to begin editing a revised draft. The workflow steps are identical to the first time the plan was completed and approved.

47. Open Plan Dates When outside of this time frame, the only plan that can be edited or moved is the plan that is assigned to the school based on the service type. The other plans will be available, but are read-only. Example: Message shown when in open plans date range

48. Example: Message shown when outside open plan date range and tied to your service type Open Plan Dates

49. Example: A plan where section Ib is locked by another, note the padlock icon Plan Section Locking

50. Locks on plans will be held until one of the following actions occur: 1.The user with the lock navigates to any other page in the web site. 2.The user with the lock logs out of the website 3.The user with the lock has their session time out (30 minutes) If by chance a lock was not released when it should have been, anyone who navigates to a page with a lock that was issued more than 30 minutes ago will force its release. This will resolve the issues where a user is on a plan section page, then immediately closes their browser, not logging out. The lock will remain, but will be released after the elapsed time. Plan Locking

51. Example: Note that the save button is gone and the answer text and spell check buttons are disabled.

52. Part IX- Review/Support Documentation

53. Part IX

54. Plan IX

55. Email Comments Superintendent

56. Part IX Initial Review/Development: Review assessment data to develop plan or make plan adjustments to existing plan. (Target Date: August) 1.Review 1: Amendment to incorporate recommendations from school, LEA and/or SDE. (Target Date: September) 2.Review 2: Implementation to provide documentation/evidence of improvement. (Target Date: October) 3.Review 3: Implementation to provide documentation/evidence of improvement. (Target Date: November) 4.Review 4: Implementation to provide documentation/evidence of improvement. (Target Date: January) 5.Review 5: Implementation to provide documentation/evidence of improvement. (Target Date: February) 6.Review 6: Implementation to provide documentation/evidence of improvement. (Target Date: March) 7.Review 7: Reflections/Projections to evaluate each goal, strategy, and action for continuation, revision, or removal. (Target Date: April-May) COMMENTS ARE REQUIRED FOR EACH REVIEW.

58. Workflow Steps Summary Not Started The specific plan has not been started. The only role who can move the plan into Draft Started is a School Data Entry user. Draft Started A draft of the plan is in progress. Once all sections are complete, it can be moved to Draft Completed by a Data Entry user. Draft Completed A draft of the plan is complete. The principal of the school is notified that they can now approve or not approve the plan. Principal Not Approved Principal did not approve the plan and it now goes back to a Data Entry stage, where the plan is edited as needed and marked complete for principal approval. Principal Approved Principal has approved the plan. The Federal Programs Coordinator for the district is now notified that the school’s principal has approved it and they can now either approve or not approve it.

59. WORKFLOW STEPS SUMMARY cont.

60. Workflow Status Change Notification

62. Contact Information Fran Stewart 334-242-8199 fstewart@alsde.edu or Dr. Catherliene Williamson 334-242-8199 cwilliamson@alsde.edu