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Presentation of the Sage ERP X3 Premium Edition test data

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1 Presentation of the Sage ERP X3 Premium Edition test data
General organization Coding Data filter/legislation/country Setup Purchase and sales flows Manufacturing CRM Financials 1

2 General Organization

3 Company 070 (Info Distribution)
Company 050 (Computer) Activity: sale of IT equipment, consumables, software and services + assembly of PCs Company 060 (Bike City) Activity: manufacturing and sale of bikes Company 070 (Info Distribution) Activity: sale of IT equipment, consumables and software Financial site F61 Strasbourg Financial site F62 Bordeaux Financial site F51 Paris Financial site F52 Lyon Financial site F71 Marseille Warehouse D52 Nantes Production site P52 Lyon Production site P61 Strasbourg Production site P62 Portugal Warehouse D62 Toulouse General Organization

4 WW Organization Sage ERP X3 – Go To Market Strategy – FY09/FY10

5 Coding

6 CODING Companies 3 numerical characters example 050 (company 5), 060 (company 6) Sites Financial sites F + company number + site number example F51 (1st financial site of company 5) Stock site D + financial site number example D52 (warehouse of financial site F52) Production sites P + financial site number example P62 (production site of financial site F62)

7 Organizational structure / Country
CODING Organizational structure / Country 7

8 CODING Admin Users To be able to filter data per legislation, one admin user per country was created AD + country code in 3 characters example: ADCHI, ADFRA , ADSPA, ADPOL, ADUSA, etc …

9 CODING Product categories Code (former) Title Code (former) Title 9
BMSMN (IAVFS) Purchased Sold Manufactured BSMSL (NEGOL) Business Lot BSMSN (NEGOC) Business BSMSP (NEGOP) Business picking BSMSS (NEGOS) Business Serial BSNMN (MPREN) Raw material Purchased Sold Not stock managed BTBMS (CONTR) Direct order BTBSS (CONTS) Direct order Serial CAPIT (INVES) Investments EXPEN (FRGEN) Overheads FGMPL (PFIPL) End product Picking Lot FGMSL (PFINL) End product Lot FGMSN (PFINI) End product FGMSP (PFINP) End product Picking FGMSS (PFSER) End product Serial Code (former) Title PHANT (FANTO) Phantom RAWMA (MPREM) Raw Material RAWML (MPREL) Raw Material Lot RAWMP (MPREP) Raw Material picking RAWPL (MPRPL) Raw Material Picking Lot RAWWC Raw Material Work Center SERVI (PREST) Services SFMPL (PSFPL) Semi-finished product Picking Lot SFMSL (PSFIL) Semi-finished product Lot SFMSN (PSFIN) Semi-finished product SFMSP (PSFIP) Semi-finished product picking SUBPM Subcontracted/Manufactured SUBPS (STVEN) Subcontracted/Sold SUBSE (SOUST) Suncontracting TOOLS (OUTIL) Tools 9

10 CODING Customer categories Supplier categories Code Title Code Title
AU Australian Supplier CN Chinese Suppliers COM Component Suppliers DE German Suppliers ES Spanish Suppliers EU European Suppliers EX Export Suppliers FMP Raw Material Suppliers FR French Suppliers GB British Suppliers IT Italian Suppliers NEG Business Suppliers PT Portuguese Suppliers SIT Inter-site Suppliers SST SubContract Suppliers US American Suppliers ZAS South African Suppliers Code Title AU Australian Customers CN Chinese Customers DE German Customers ES Spanish Customers EU European Customers EX Export Customers FR French Customers GB British Customers IT Italian Customers PRO Prospects PT Portuguese Customers SIT Inter-site Customers TTC Individuals US American Customers ZAC South African customers 10

11 CODING Products Category on 5 characters + numerical counter on 5 e.g.: NEGOS00070 (former category code NEGOS now called BSMSS) business product managed with serial nos. e.g.: MPREL00161 (former category code MPREL now called RAWML) raw material managed with lot nos. e.g.: RAWMA00210 Category detail: RAW MAterial Raw Material Customers C + currency + country + sequence number on 3 (Tax excl.) e.g.: CEURIT011 C + TTC + country + sequence number on 3 (Tax incl.) e.g. : CTTCFR070 Suppliers Currency + country + sequence number on 3 e.g.: USDUS009

12 DATA FILTER / LEGISLATION
Legislation filter « LEGFIL » parameter at User level is set up with legislation code by default for each country’s Admin User code. This allows to filter legislation data. Country User code General parameter at “User level” Parameter Value Australia ADAUS LEGFIL AUS China ADCHI CHI France ADFRA FRA Germany ADGER N/A Italy ADITA ITA Poland ADPOL Portugal ADPOR POR Russia ADRUS Spain ADSPA SPA Switzerland ADSWI UK ADBRI BRI US ADUSA USA ZAF ADZAF 12

13 DATA FILTER / LEGISLATION
Legislation data Data related to legislation, so can be specified by a legislation code. Data Sequence number definition Default documents Inv. Types/Supplier Inv. Types/Customer Budget types Payment attributes Payment entry transactions Account core models Charts of accounts Ledgers Companies Site Acc. code entry transactions Data Account classes Journal entry transactions Document types Accounting forms/Financial Data extraction Stock- Accounting Interface parameters WIP Accounting aggregation parameters Job Object transactions Account posting types Tax determination Tax rates Payment terms Retention management Journal codes 13

14 DATA FILTER / COUNTRY Role filters
Common and transaction data is filtered per country via Role filter codes. Role code Description CPY Company FCY Site ALT Alternative code COA Chart of Accounts ACM Accounting Core Model 14

15 Field applied to filter Field applied to filter
DATA FILTER / COUNTRY Filtered data The following data is filtered by roles applied to each country’s Admin User code. Function Field applied to filter Role code Bank Accounts CPY Assembly STOFCY FCY Customer Invoices Supplier Invoices BOM BOMALT ALT Sub-contract BoM Customers BCGCOD BCG Suppliers BSGCOD BSG Distribution key Budget Codes COA Petty Cash Concession contracts Commitments Depreciation contexts Revaluation Coeff & Indices Companies Offset extraction Disassembly Depreciation plan Financial assets Function Field applied to filter Role code Sites FCY Flow COA Remittances FRMFCY Journal Entry FA Journal Entry CPY Subsidies Revised standard cost STOFCY Budget standard cost Standard Costs Simulated standard cost BP invoice entry parameters Product - Sites Location LOCIVYFCY Lease contracts Locations Expenses Batch Entry Production Cost Inquiry Work Orders MFGFCY Production Tracking 15

16 Field applied to filter Field applied to filter
DATA FILTER / COUNTRY Filtered data The following data is filtered by roles applied to each country’s Admin User code. Function Field applied to filter Role code Costing Dimension VLTFCY FCY WIP Cost Inquiry MFGFCY Work Centers WCRFCY Where-used Work centers Demand Forecasts STOFCY Payments Requirements Parameters Physical elements CPY Purchase Invoices Scheduling Parameters Manufacturing Plan Returns PNHFCY Contracts POHFCY Shipment Requests Orders Bank Allocations Preparation code parameters Quotation responses PQHFCY Quotation requests Preparations Function Field applied to filter Role code Parameters DADS-U CPY Purchase requests PSHFCY FCY Receipts PRHFCY QC Request STOFCY Associations - definition ACM Routings Routing where used Provisions for renewal Associations - Values Renewal Configure Location / Station Order of sub-contract POHFCY Stock change Shipments BPCORD BPR Activity sector Invoices BPCINV Sales Invoices SALFCY Weighing scales 16

17 Field applied to filter
DATA FILTER / COUNTRY Filtered data The following data is filtered by roles applied to each country’s Admin User code. Function Field applied to filter Role code Miscellaneous Issues STOFCY FCY Miscellaneous Receipts Counts Stock count session Orders SALFCY Shipment Request Contracts Price Catalog Definition Quotes Customer Returns Loan Returns Sub-contracting material retur Inventory Parameters BOM Code BOMALT ALT Gate Tank Assignments Location Types Routing Codes ROUALT 17

18 Setup

19 PRODUCT PARAMETERS Stat. 1 Product Stat. 2 Product Code Title
Parameters > General parameters > Miscellaneous tables > table 20 Code Title Short Title 010 IT equipment Equipment 020 Software 030 Services 040 Consumables Consum 050 Bikes Cycle 060 Tools 072 Industrial Equipment Indus Equip 073 Industrial Tools Indus tools 090 Vehicle 092 IT equip 093 Office furniture Office furn. Stat. 2 Product Parameters > General parameters > Miscellaneous tables > table 21 Code Title Short Title Dependency 011 Components Compo 010 012 Computers Compu 013 Printers Print 014 Screens 021 Office 020 022 Technical 031 Training 030 032 Repair 033 Contracts 034 Installation Install 035 Prestation 041 Ink cartridges Ink 040 042 Others 051 Bikes 050 052 Maintenance/repair Maintenance 053 Spare parts Parts

20 PRODUCT PARAMETERS Stat. 3 Product Stat. 3 Product 20
Parameters > General parameters > Miscellaneous tables > table 22 Code Title Short Title Dependency 111 Motherboard MB 011 112 Memories 113 Hard disk drives Drives 114 Keyboards 115 Mouse 116 Graphic board Graphboard 117 CD/DVD player Player 121 Workstation Station 012 122 Server 131 Laser 013 132 Inkjet 141 Screen 19" Scre19 014 142 Screen 22" Scre22 143 Screen 24" Scre24 211 Word processing Word 021 Stat. 3 Product Parameters > General parameters > Miscellaneous tables > table 22 Code Title Short Title Dependency 212 Spreadsheets Spreads 021 221 Graphics 022 222 System 223 Anti-virus Antivirus 421 CD 042 511 Tourism 051 512 Mountain Bikes MB 531 Wheels 053 532 Saddles 533 Handlebars 534 Crank gears 535 Brakes 536 Gears 537 Frame 538 Bike accessories Bike access. 20

21 PRODUCTS 21 Product type (category/former category) Company 010 / 050
SubContracting: purchased (SUBSE / SOUST) SOUST00167, SOUST00184 Tools: purchased (TOOLS / OUTIL) TOOLS00217, TOOLS00243 Phantom: manufactured (PHANT / FANTO) PHANT00209 Service: purchased, manufactured, sold (SERVI / PREST) PREST00081, PREST00083, PREST00085 PREST00163, PREST00164, PREST00165 PREST00182, PREST00183 Purchased, manufactured, sold (BMSMN / IAVFS) IAVFS00001, IAVFS00006 IAVFS00110, IAVFS00118, IAVFS00122, IAVFS00126, IAVFS00130, IAVFS00134 Purchased, sold (BSMSN / NEGOC) NEGOC00016, NEGOC00020, NEGOC00024 NEGOC00036, NEGOC00042,, NEGOC00047 Purchased, sold, managed in lot (BSMSL / NEGOL) BMSMN00241, BMSMN00242 Purchased, sold, managed in series (BSMSS / NEGOS) NEGOS00033, NEGOS00051, NEGOS00053, NEGOS00055, NEGOS00057 IAVFS00010, NEGOS00061, NEGOS00064, NEGOS00067 Purchased, sold, not managed in stock (BSNMN / MPREN) IAVFS00190, IAVFS00193 BMSMN00216, BMSMN00221 Purchased, sold, managed in direct order (BTBMS / CONTR) CONTR00140 Purchased, sold, managed in series and in direct order(BTBSS / CONTS) CONTS00059, CONTS00060, CONTS00202 Purchased, not managed in stock (CAPIT / INVES) IMINF00002, IMINF00004 IMIND00001, IMIND00004, IMOUT00001 IMMOB00003, IMMOB00004, IMMOB00005 End Product, manufactured, sold (FGMSN / PFINI) FGMSN00233, PFINI00174, PFINI00176 End Product, manufactured, sold, managed in direct order (FGMSN / PFINI) PFINI00181 End Product, manufactured, sold, managed in lot (FGMSL / PFINL) PFINI00178 End Product, manufactured, sold, managed in series (FGMSS / PFSER) PFSER00086 to PFSER00097 PFSER00086 à PFSER00097 Raw Material, purchased, sold (RAWMA / MPREM) RAWMA00210 Raw Material, purchased, sold, managed in lot (RAWML / MPREL) MPREL00011, MPREL00013 MPREL00161, MPREL00162 Semi-Finished, manufactured, sold (SFMSN / PSFIN) PSFIN00154, SFMSN00239, SFMSN00240 Semi-Finished, manufactured, sold, managed in lot (SFMSL / PSFIL) PSFIN00155 SubContracted, purchased, sold (SUBPS / STVEN) PSFST0167, PSFST0168 21

22 CUSTOMER & SUPPLIER PARAMETERS
Stat. 1 Customer Parameters > General parameters > Miscellaneous tables > table 30 Code Title Short title 010 Individuals Indiv 020 Professionals Pro 030 Reseller 040 Wholeseller 050 End user 060 Other Stat. 2 Customer Parameters > General parameters > Miscellaneous tables > table 31 Code Title Short title Dependency 021 Administration admin 020 022 Reseller 023 Big account BA 024 Other 025 Individual 010 026 Pro reseller P reseller 030 027 Wholeseller 040 028 User 050 029 Other pro Other p 060 Stat. 1 Supplier Parameters > General parameters > Miscellaneous tables > table 40 Code Title Short title 010 IT processing IT 020 Bikes Stat. 2 Supplier Parameters > General parameters > Miscellaneous tables > table 41 Code Title Short title Dependency 011 Main 010 012 Secondary 021 Raw material RM 020 022 Components Compo 22

23 PURCHASE PRICE LISTS Price list structure Price list structure S001
Title +/- Value CalculationBase Net Price Tax. Excl Discount 1 Decrease % cumulation By Unit Yes Discount 2 Expenses 1 Increase Amount By Line Title +/- Value CalculationBase Net Price Tax. Excl Discount Increase % cumulation By Unit Yes Price list setup Price list Title Structure Data entered T10 Product price list Product code, Currency, Purchase unit, Price Tax excl. T20 Supplier-product price list Supplier, Product, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount 1, Discount 2, Expenses 1 T40 Inter-company price list T50 Production purchase standard S001 Product code, Supplier, Currency, Purchase unit, Minimum quantity, Maximum quantity, Leadtime, Price Tax excl., Discount T60 Discount on Production Purchase Group, Currency, Minimum quantity, Maximum quantity, Leadtime, Discount 23

24 SALES PRICE LISTS Price list structure Price list structure S001 24
Title +/- Value Calculation Base Net Price Tax Excl. Discount 1 Decrease % cumulation By Unit Yes Discount 2 Expenses 1 Increase Amount By Line Price list structure S001 Title +/- Value Calculation Base Net Price Tax Excl. Discount 1 Decrease % cumulation By Unit Yes Discount 2 Grouped Discount No 24

25 SALES PRICE LISTS Price List Setup 25 Product price list Price List
Title Structure Data entered T10 Product price list Product, Currency, Sales Unit, Price Tax excl. T20 Product Customer price list Customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl. T30 Customer Group price list Type, Sector, Currency, Discount 1, Discount 2, Expenses 1 T40 Inter-Company price list Product, Currency, Sales Unit, Price Tax excl., leadtime T501 Negotiated price lists Group S001 Group customer, Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Discount 2, grouped discount T502 Restriction rules Product, Sector T503 Free products: other product offered Sub-group, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product, Sales Unit, Free Quantity T504 Free products: same product offered Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Grouped discount, Minimum free products, Free product bracket, Free product Quantity T505 Calculated price list Purchased product Product, Customer, Currency, Sales Unit, Minimum Quantity, Maximum Quantity T506 Promotion Product ranges Group, Type, Discount 2 T507 Discount on order amount Type, Currency, Minimum amount, Maximum Amount, Grouped Discount T508 Discount on order quantities Type, Sales Unit, Minimum Quantity, Maximum Quantity, Grouped Discount T509 Sales Rep Commissions Group, Sales Representative, Commission Coefficient T510 Price lists for wholesellers in Euro Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl. Discount 1, Commission Coefficient T511 Price lists for wholesellers in Dollar Product, Type, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl., Discount 1, Commission Coefficient T512 CS service price list T513 Restriction rules by goup Sub-group, Type T514 Price list for Web c atalog Product, Sales site, Currency, Sales Unit, Price Tax excl. T515 Configurator price list Product, Alphabetical field 1, Numerical field 1, Currency, Sales Unit, Price Tax excl. T516 BOM components price list Product, Parent Product, Currency, Sales Unit, Minimum Quantity, Maximum Quantity, Price Tax excl. 25

26 Purchase & Sales Flows

27 Inter-company exchanges
050 (Computer) 060 (Bike City) 070 (Info Distribution) Sale of equipment and services Purchase of fixed assets and services Sale of IT equipment Purchase of IT equipment, for reselling to customers Inter-company exchanges

28 Purchase Flows 050 (Computer)
Suppliers USDUS003 and USDUS004 USD = currency US = country Suppliers USDCN002 USD = currency CN = country Hard drives Memories Products NEGOS00030 to NEGOS00035 Managed as serial no. Products MPREL00011 to MPREL00015 Raw Material Managed as lot no. 050 (Computer) All other products: Boards, workstations, servers, keyboards, mouse, software, consumables, players, burners, screens, printers Suppliers EUR***** EUR = currency Purchase Flows 050 (Computer) Products 24’’ screens CONTS00059 to CONTS00060 Managed as direct orders

29 Sales Flows 050 (Computer)
Customers CUSDUS015 C = Customer USD = Currency US = Country Customer CEURES016 Customers CEURFRxxx and CTTCFRxxx (Customer Tax incl.) 050 (Computer) Customer CEURIT023 Sales Flows 050 (Computer) 060 (Bike City) 070 (Info Distribution) Sites F61 to F62 Site F71

30 £ 060 (Bike City) Purchase Flows 060 (Bike City) ALU suppliers:
USDUS009, USDUS080 STEEL Suppliers: USDUS077, USDUS078, USDUS079 Products Disk brakes CONTR00140 Managed as direct order Products Steel tubes MPREL00161 and aluminium tubes MPREL00162 Raw material managed as lot nos. All other bike components 060 (Bike City) Suppliers EURFRxxx EUR = currency FR = country ALU supplier: GBPGB010 Purchase Flows 060 (Bike City) STEEL supplier: GBPGB011

31 £ 060 (Bike City) Sales Flows 060 (Bike City) Customers CEURFRxxx and
CTTCFRxxx (Customers Tax incl.) Customers CEURIT011 and CEURIT012 060 (Bike City) Sales Flows 060 (Bike City) Customers CGBPGB013 and CGBPGB014

32 Purchase Flows 070 (Info Distribution)
050 (Computer) 070 (Info Distribution) Sites F51 to F52 Suppliers EURFRxxx Purchase Flows 070 (Info Distribution)

33 Sales Flows 070 (Info Distribution)
Customer Service Cusrtomers CEURFRxxx and CTTCFRxxx (customer Tax incl.) Management of « printer » products NEGOS00061 to NEGOS00070 with Customer service Products managed with serial nos. Sales Flows 070 (Info Distribution)

34 Inter-site BPs 050 (Computer) 060 (Bike City) 070 (Info Distribution)
34

35 Sales Representatives
050 (Computer) 060 (Bike City) 070 (Info Distribution) REPRE007 to REPRE012: Curr EUR, country FR REPRE001 to REPRE006: Curr EUR, country FR REPRE013 to REPRE015: Curr EUR, country FR REPRE016: Curr EUR, country ES REPRE017: Curr GBP, country GB REPRE018: Curr EUR, country IT REPRE019: Curr USD, country US 35

36 Factoring organization
Carriers COLISSIMO – Post Office / « Colissimo » two-day parcel delivery service Based in Bordeaux, Lyon, Marseille, Nantes, Paris, Strasbourg, Toulouse. Active in 95 countries GIRAUD – GIRAUD transport company Based in Créteil : active in Paris area, West area and South-east area Factoring organization FACTOR001 - FACTOR 001 Fees suppliers EURFR068 – CHARTERED ACCOUNTANT 36

37 Manufacturing

38 Atelier Strasbourg (P21)
Atelier Lyon (P11) Assemblage PC Monteurs Atelier Porto (P22) Assemblage Vélo Peinture manuelle Peintres Atelier Strasbourg (P21) Assemblage Injection Presses Opérateurs Mécanique Cintreuse Fraiseuse Tour Tour CN Scie Auto Peinture Robot PC assembly Fitters Bike Assembly Fitters Manual paint Painters Assembly Fitters Injection Presses Operators Mechanics Bender Milling equip. Lathe NC lathe Auto saw Paint Robot Painters Workshop Lyon (P52) Workshop Porto (P62) Workshop Strasbourg (P61) Work centers 38

39 Routing Unité Centrale 1 x Carte Graphique 1 x Carte Mère
1 x Disque Dur 2 x Barrette Mémoire 1 x Graveur DVD 1 x Système d’exploitation Unité Centrale 1 x Carte Graphique 1 x Carte Mère 1 x Disque Dur 2 x Barrette Mémoire 1 x Graveur DVD 1 x Système d’exploitation Routing Assembly Products PFSER00086 to PFSER00096 Central Unit 1 x Graphical board 1 x Mother board 1 x Hard Drive 2 x Memory boards 1 x DVD burner 1 x Operating system Sales BOMs IAVFS00189 to IAVFS00199 (Kit) Technical Data 050 (Computer)

40 Routing Routing Routing Assembly Assembly Bike Sawing Painting
Vélo 1 x Fourche 1 x Selle 2 x Roue 2 x Jante 2 x Chambre à air 2 x Pneu 1 x Guidon 1 x Kit Frein 1 x Pédalier 1 x Cadre Acier 6 ML x Tube 1 x Transmission Routing Assembly Routing Assembly Products PFINI00174 to PFINI00181 Bike 1 x Fork 1 x Saddle 2 x Wheels 1 x Handlebar 1 x Brake Kit 1 x Crank gear 1 x Steel frame 1 x Transmission 2 x wheel rims 6 ML x Tube Routing 2 x Inner tubes Sawing Painting 2 x Tires Technical Data 060 (Bike City)

41 CRM

42 SQHF710910001 relating to project
Financial Site F71 Marseille Sales rep code: REPRE001 Tasks Calendar: global view of the various actions associated with an employee Calls Direct recording of the service request Appointments Workbench: Time schedule of employees for all the information they are responsible for. It also represents a multi-employee team tool AFF0910F Purchase service extension AFF0910F Change of IT equipment golf club Gaillard customer AFF0910F Change of IT equipment tennis club Messager customer Projects Quote creation CRM activities SQHF relating to project AFF0910F

43 Customer Support SERVICE RESPONSE SOL081100001 SOL081100002
ACT0910F SRE0910F Solutions SERVICE RESPONSE Service request Customer installed base Globally for a customer Service contracts List of all the products installed at a customer’s at any given moment For a list of serial nos. installed at a customer site 3 types of contracts « Printer » products NEGOS00061 to NEGOS00070 At a customer site for a set of serial nos. for the same product Warranty Contract Maintenance contract Point contract Customer Support CON0908F CON0910F CON0910F

44 Marketing campaigns CMG0910F7100005 Planning
Information campaign on data security and sharing Campaign 1 Campaign 2 Campaign 3 Press campaigns Mass-mailing Call campaigns Trade shows Which tools do you use? Data security and storage show Information on piracy risks Marketing campaigns Targeting on SIC (NAF) code: (sample of 29 targeted companies).

45 Financials

46 Journals Code Title Type ACHAT Purchase ACHIM Fixed assets purchase
BNF11 BNP Computer Paris Cash mngt BNF12 BNP Computer Lyon CAI Cash CHQEN Checks to cash CIF21 CIC Strasbourg CIF22 CIC Bordeaux CL11 CL Computer Paris CLOSE Closing MO 1 COST Variation cost MO 2 EAPA Bills payable on purchase EAPI Bills payable on fixed assets EAR Bills receivable HBI Misc. operations Off BS Code Title Type NDFR Expense notes MO 1 ODANA Analytical MOs MO 4 ODDIV Miscellaneous Operations ODIAS IAS Miscellaneous Operations MO 3 ODPAI Payroll MO 2 RANX Carry forward amounts Carry-fwd RMENC Remittance for collection Cash mngt RMESC Remittance for discount SGF31 SG Marseille SMANA Analytical simulations MO 6 SMGEN General simulations STOCK Stock movements VENTE Sales WIPCO Work In Progress 46

47 Collective accounts GL Accounting
Collective account group SUPPLIERS - FOU Code Title Account F1 Suppliers 401000 FS Suppliers – Service provision 401100 FI Fixed assets suppliers 404000 FN Suppliers – Invoices not received 408000 EI Suppliers – Bills payable on fixed assets 405000 EP Suppliers – Bills payable 403000 ES Suppliers – Bills payable on service provision 403100 AV Suppliers – advances and prepayments 409100 RF Suppliers – Discounts and allowances to be obtained 409800 Collective account group CUSTOMER - CLI Code Title Account C1 Customers 411000 CS Customers – Service provision 411100 CA Factoring customers 411610 CD Doubtful customers 416000 CN Customers – Invoices to be drawn up 418000 CR Debts on non-invoiced work 417000 ER Customers – Bills to Receive 413000 RC Customers – Advances and prepayments 419100 C98 Customers – Discounts and allowances to be granted 419800 GL Accounting

48 Recurring tasks A recurring task by financial site for insurance charges: Insurance 2009 for site F52 Insurance 2009 for site F61 Insurance 2009 for site F62 Insurance 2009 for site F71 Insurance for site F52 Insurance for site F61 Insurance for site F62 Insurance for site F71 GL Accounting

49 Analytical Accounting
Account pyramid : RESUL pyramid 050 (Computer) 060 (Bike City) 070 (Info Distribution) Level 10 Level 20 Level 30 Level 40 Level 99 The pyramid is automatically updated by means of the significant coding and the use of the wildcard (*) Analytical Accounting

50 Subdivisions of Dimension Type CCT: Analysis by Cost Center
050 (Computer) 060 (Bike City) 070 (Info Distribution) Management of non-financial units EFF: headcount by department ACHA-001 : Purchase department APPR-001 : Procurement Department PRODINF50 : IT Manufacturing Department ATTE-001 : Pending assignment 050 (Computer) COMM-001 : Sales Department Usage reductions COMP-001 : Accounting Department DIRE-001 : Top Management PROD-CYC-6 : Cycle Manufacturing Department GENE-001 : General Services 060 (Bike City) INFO-001 : IT Department MARK-001 : Marketing Department QUAL-001 : Quality Service Analytical Accounting RESS-001 : HR Department SUPP-001 : Customer Support Department

51 Analytical Accounting
Grouping of subdivisions of Dimension Type CCT : SER pyramid 050 (Computer) 060 (Bike City) 070 (Info Distribution) Grouping by Management Level 10 Level 90 Level 99 Analytical Accounting

52 Subdivisions of Dimension Type AFF: Analysis by Project
050 (Computer) No non-financial unit management AFF0701F : Project CRM F51 AFF0701F : Project CRM F51 060 (Bike City) AFF0701F : Project CRM F52 AFF0701F : Project CRM F52 AFF0701F : Project CRM F61 RD : R&D Project 050 Computer AFF0701F : Project CRM F61 RD : R&D Project 050 Computer AFF0701F : Project CRM F62 AFF0701F : Project CRM F62 070 (Info Distribution) RD : Project R&D 060 Bike City AFF0701F : Project CRM F71 RD : Project R&D 060 Bike City AFF0701F : Project CRM F71 Analytical Accounting Common dimension RD : R&D Project 070 Info Distrib ZZZ : Not applicable RD : R&D Project 070 Info Distrib

53 Grouping of subdivisions of Dimension Type AFF : AFF pyramid
050 (Computer) 060 (Bike City) 070 (Info Distribution) Grouping by project type Level 10 Level 80 Level 90 Level 99 The pyramid is automatically updated by means of the significant coding and the use of the wildcard (*) Analytical Accounting

54 Subdivisions of Dimension Type SR: Analytical Accounting
Sales Regions Triggered by the Product No unit management Common dimension to all group entity Level 10 Level 20 Level 99 Analytical Accounting

55 Analytical Accounting
Prior allocation keys Prior allocation keys used in payroll MOs : PAIEBIK61 PAIEBIK62 PAIECOMF51 PAIECOMF52 PAIEDISF71 Analytical Accounting

56 Analytical Accounting
Later Distribution EDF (French Electricity Board)– 100% of nature «  – Supply of electricity » of dimension «  General Services  » allocated in proportion to the staff in the various departments EFFECTIF – 60% of all the charges of dimension « On hold » allocated in proportion to the staff in the various departments – 40% of all the charges of dimension « On hold » allocated in proportion to the turnover of the Sales departments FG (Overheads) – 100% of all the charges of dimension «  General Services » allocated in proportion to the staff in the various departments POSTE – 100% of « Postal expenses » of «  General Services » allocated in proportion to the sales of all departments Analytical Accounting 56

57 Analytical Accounting
Budgets All the budgets are in complete budget adjustment Code Title Qty tracking Control CoA Account pyramids (Level) Dimension pyramids (Level) BD1 Detail budget COMPUTER Yes Regular AFR (99) D. type CCT (99) BOP Budget by project No None RESUL (20) D. type CCT – SER (90) BU1 Budget by site COMPUTER RESUL (30) BU2 Budget by site BIKE CITY Yearly BU3 Budget Company DISTRI Budget weighing code Uniform or seasonal allocation Analytical Accounting

58 One bank by financial site All bank records kept in €
Bank code / Journal code Site Account BNF51 F51 – Paris 512110 BNF52 F52 – Lyon 512111 CL51 512115 CIF61 F61 – Strasbourg 512112 CIF62 F62 – Bordeaux 512113 SGF71 F71 – Marseille 512114 050 (Computer) 060 (Bike City) 070 (Info Distribution) A/P-A/R Accounting

59 Bank allocations Listing
Site F51 - Computer Paris Bank Title Percentage BNF51 BNP Computer Paris 70,00 CL51 CLC Computer Paris 30,00 050 (Computer) A/P-A/R Accounting 59

60 WW Organization Sage ERP X3 – Go To Market Strategy – FY09/FY10

61 Financial Organization
TIGER TEAM Financial Organization Internal Reporting INT CD ITA FRA POR SPA US UK 120 200 180 140 50 100 Legal ITA (€) Legal FRA (€) Legal POR (€) Legal SPA (€) Legal US ($) Legal UK (£) (…) (…) (…) (…) (…) (…) Cost Center CCT Sage Region SRD Department PRD INT reporting COA INT reporting COA INT reporting COA INT reporting COA INT reporting COA Cost Center CCT Cost Center CCT Sage Region SRD Department PRD Cost Center CCT Sage Region SRD Department PRD Cost Center CCT Sage Region SRD Department PRD Cost Center CCT Sage Region SRD Department PRD Sage Region SRD Department PRD INT reporting COA: Chart of account Gen/Ana COA is both general and analytical. Only sales / expenses accounts are tracked for analysis purposes Cost Center CCT: Triggered by product: - Purchase PRD: Triggered by product: - Sales SRD: triggered by BP or source Company Sage ERP X3 – Go To Market Strategy – FY09/FY10

62 Shared Common data 100 120 140 180 200 INTCD Country Spanish
Portuguese Italian British US France Canadian (non-leg) Payment Modes CHQ (Check), CHQ30EOM (Check, 30 days end of month); CHQ60/40 (Check 60/Split, 30 & 60 EOM, 2 open item), CRC (Credit Card), CSH (Cash), WTR (Wire Transfer), Customers BPC BPC BPC BPC BPC BPC BPC Global and Risk Suppliers BPS BPS BPS BPS BPS BPS BPS Distribution:: bought and sold Product - B/B Manufacturing Purchase BSMSN00260 NEGOC00188 PFINI00181 Alternate 40 CONTR00140 Sampling IAVFS00134 Supplier: EURFR054

63 Scenario 1 : Configurator
Flows Scenario 1 : Configurator Audience Objectives Technical Create a new standard product Create a customized product Background Site: P21, BIKE Questions Choices Comment Size ? Adult / Child Terrain ? Road / Mountain bike Metal ? Steel / Aluminium Gears ? 3,5,7 7 is not offered for Child Chain-sets ? 1,2,3 3 is not offered for Child Finish ? Std / 2 colour / 3 colour Result (1) A new standard Product BK-AMA-52-2 Product code is made from “BK-” plus the first characters of the Responses (2) A customized product CFG-ADULT-ROAD-001 (last 3 digits are always unique) Customised Competition Number Plate: selection of a style based on a range of Products with Search Key NP. Customize your Sales text Choose the type of saddle

64 Scenario 2 : Sharing the same Data (Product)
Flows Scenario 2 : Sharing the same Data (Product) Audience Objectives CFOs Understand how a core model works respecting local business rules and international reporting constraints Background Product BSMSN Childrens Helmet - Tiger Ears Result Data What to show ? How to show it ? BSMN00260 Financial Tab Translation Rick click on Description field and show related translation VAT rates determination Product VAT is search acc. to the place the product is ordered. Example: This item ordered from a US company has a different tax rate rather than a French or Spanish one. Example of tax determination: a UK company selling to a domestic customer: 15% VAT and a 16% if this same item is sold from the Spanish office to a national customer Account determination This item when sold by the french company hit a account or a when sold by a US one

65 Scenario 3 : Sharing the same Data (BPs / Customer)
Flows Scenario 3 : Sharing the same Data (BPs / Customer) Audience Objectives CFOs Understand how a core model works respecting local business rules and international reporting constraints Background BPs – Customer BPC : Gomy’s, Spanish customer BPs – Risk Customer BPC : Decath ww, Portuguese customer Result Data What to show ? How to show it ? BPC BP/company tab Default payment mode for that spanish customer is Check at 30 days end of month Company 050 (french) Preferred Payment mode and conditions are International Wire 30 EOM when company 050 sells Company 125 (portuguese) Preferred Payment mode and conditions are International Wire Net when company 125 sells Customer/company tab All customers from BPC to BPC have a unique risk customer: BPC

66 Flows Scenario 4 : Group P&L Audience Objectives Technical / CFOs
Demonstrate an group reporting P&L using Financial Data Extraction Background Company Grouping: INTCD. Memo Code: ALL Companies of the group share the same COA and dimension Result Show the INT Financial data extraction that groups all movements. Zoom down to detail Show the INT financial data extraction in a different langage and filter on local company.

67 Scenario 5 : Inter-Company
Flows Scenario 5 : Inter-Company Audience Objectives Technical / Functional Demo a complete ERP flow with inter-company movements Two scenario to highlight that inter-company flow: Flow for a non-stock item: FA with £ pricing (2) Flow for an item managed with stock: BSMSN00260 Background Portugal Site: E120 Supplier: B10 (UK) Currency for BPs: £ Item: FA : Pump UK Site: B10 Supplier: E120 (Portugal) Currency for BPs: EUR Item: FA : Pump Product FA : has a pricing defined in £ Product BSMSN00260: has a pricing defined in EUR. This price is converted to £ when the PO is raised

68 Scenario 5 : Inter-Company
Flows Scenario 5 : Inter-Company PO REC BOOK P.INV SO DEL S.INV Flow Chart > E120 raise a PO on B10 site. > B10 is a Supplier of E120 > E120 is a Customer of B120 Commercial rules are : > E120 considers B10 as a EU supplier (+/- VAT applies) > B10 considers E120 as an export customer (no VAT)

69 Valorization. All Flow is in £. Pay.M: CHQ30
Flows Scenario 5.1 : Inter-Company Result PO REC BOOK P.INV SO DEL S.INV Document # Valorization. All Flow is in £. Pay.M: CHQ30 1 POHE EU-PT033: EU Nor. Tax level 20% 2 B EXP-GBZER : 0 rate VAT 6 SIN0911B BT: £ 4000 TAX: 0 AT: £ 4000 7 E FFO TAX: 8 SAINV/ SIN0911B See related posting and local accounts FFO/E FFO

70 Scenario 5.2x : Inter-Company
Flows Scenario 5.2x : Inter-Company Result Document # Pay.M / Cur Valorization 1 POHE CHQ30 EU-PT033: EU Nor. Tax level 20% 2 B GB30NET EXP-GBZER : 0 rate VAT 3 LVC0911B 4 PTHE EU Supplier tax applying (+/-) 5 STK01/STK1109B See related postings that value the stock and outline the GRNI (Good received, not invoiced). STK/STK1109E EUR See related postings that value the stock movements 6 SIN0911B BT: £ 215,52 AT: £ 215,52 7 E FFO BT: 215,52 TAX: + 43,10 -43,10 AT: 215,52 8 SAINV/SIN0911B See related postings that value the invoice and reverse the the GRNI FFO/E FFO See related posting and local accounts PO REC BOOK P.INV SO DEL S.INV


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