Wide Area Workflow Inspector and Acceptor Training

Wide Area Workflow Inspector and Acceptor Training
Welcome Wide Area Workflow Inspector and Acceptor Training Defense Finance and Accounting Service This is the Wide Area Work Flow training class for Inspectors and Acceptors. I just want to verify that everyone is in the right place. OK let’s get started. 4/20/2017

Welcome to Using WAWF for Government Personnel.
Today you will learn how to use Wide Area Work Flow to electronically create receiving reports and process documents sent to you from a vendor. Thank you for joining us in this Wide Area Workflow – Receipt and Acceptance (WAWF-RA)training class. Today’s lessons will provide you in depth training on how to create and use WAWF-RA to process receipt and acceptance on your contracts. Our goal for you today is that you will leave this class knowing how to use WAWF well enough to create receiving reports and have the knowledge to approve vendor submitted documents independently and review statuses in history folders to determine action to take to process received documents. 4/20/2017

Your Instructor for today is...
Primary Instructor is: Bill Stiles Welcome the students. Introduce yourself Purpose of the course: The primary purpose of this course is to teach you how to process basic WAWF transactions through the WAWF system, however, we will also touch on a couple other valuable electronic commerce tools that will help you as a government personnel to view and process transactions. We will talk briefly about the Central Contractor Registration (CCR) system, the Electronic Document Access (EDA) system and how they are important to WAWF processing procedure. 4/20/2017

Class Hours : 08:30 - 17:00 Lunch: 1 Hour Breaks: as needed
Time Management Class Hours : 08: :00 Lunch: 1 Hour Class is scheduled from 7:30 to 16:30 to allow plenty of time for instruction and your questions. We have a lot of training to cover today---so we are anticipating that we will use all the scheduled time to complete our training We will break for about an hour for lunch around 11:30 or 12:30 and we will take a mid morning and a mid afternoon during the day. Breaks: as needed 4/20/2017

Cell Phones, be courteous Turn them off or switch to silent mode
Other Announcements Cell Phones, be courteous Turn them off or switch to silent mode Restrooms Smoking in designated outside area only Food Court Cafeteria Please no or web-surfing during class No food or drink in classroom I have a couple other administrative issues to cover. Restrooms are located: ________ Please turn off your cell phones or switch them to vibrate. Please try to limit calls to breaks or lunchtime, however, if you get an urgent call during class time, please take it out into the hallway. You may smoke outside in designated areas only You may not bring any food or drink into the classroom And finally, in case of an emergency evacuation, the nearest exit is: _______ In case of emergency follow posted or verbal directions 4/20/2017

Materials & Supplies Practice Exercises
Sample contract (Training Purposes Only) Inspector/Acceptor User guide Demo DFAS EC User Tool Box via DFAS web-site [dod.mil/dfas] Interactive Customer Evaluation Program (ICE) survey Instructor’s Business Card Army Help Desk contact information: Toll Free DSN Columbus, OH 07:30-18:00 EST Administrative Items - Discuss what student materials they should have to make sure everyone has what you distributed to the class. Make sure student handouts are in the order they will be presented in class. Student Practice Exercises Sample Contract Manual - Describe what information is in the Vendor Student Guide and Practice Exercise Workbook. Describe how the materials will be used in class and as performance aids back on the job. Resource CD DD2875 System Authorization Access Request (SAAR( ICE Survey Army Help Desk 4/20/2017

Group Dynamics Questions are encouraged
Questions help everyone to learn Jot it down on a post it note so you don’t forget Sometimes your best resource for answers is sitting right next to you! If you have any questions relevant to the discussion, please feel free to ask. Your question may be the one that everyone needs the answer to, but hasn’t asked yet. If you have a question that is off-topic, please jot it down and ask during a break. 4/20/2017

Today We are Covering... In class registration (Class Roster)
Electronic Commerce Tools Overview Electronic Document Access (EDA) Overview Wide Area Work Flow (WAWF) Overview Registration Information Navigation Hands on Training Exercise Status Review Demonstrate the Electronic Commerce End User's Tool Box Complete ICE survey Today, we will briefly touch on several of the systems that support you as a government personnel. First, we will present you with an E-commerce overview. Then we’ll briefly explain EDA and how it relates to the WAWF system. Most importantly, we will spend a lot of time with the Wide Area Work Flow system. We will start by getting you registered in the system. Then we will provide a brief overview of the system. We will demonstrate how to navigate in WAWF. Then we will get right into some hands-on exercises. 4/20/2017

WAWF Class Sign-In Read the Slide:
Let all the Students know that they will have to do this even if they have all ready registered. THIS PROCESS IS BEING USED TO CREATE THE CLASS ROSTER. Instructor Note: PLEASE JUST GET A HEAD COUNT OF STUDENTS IN THE CLASS. Brian Beltowski every day the number of students in your class each day: Send to: Subject: Student count Message Body: Brian, I had ### (#=number of students) in class on the (insert class Date) at (insert training location) Thanks (Insert your name) 4/20/2017

WAWF Class Sign-In, continued
Read the slide 4/20/2017

Read the Slide Remind the students to scroll to the bottom of the page 4/20/2017

Note: Have the Rover monitor class to ensure everyone is completing the form. Assist anyone that requires help. If you have anyone refuse to complete the form just include their name in the to Mr. Beltowski If you are teaching Solo to the class. Just walk behind the students as they complete this section and help all that need help. 4/20/2017

Read the Slide Ask for a show of hands from the students to acknowledge they have a successful registration. Thank you for signing in. Please let us know if you did not get the “Successfully Received” message. 4/20/2017

Electronic Commerce Tools Overview
Presented by: Defense Finance and Accounting Service As a means of introducing the rest of the class, I’d like to give you a quick overview of the electronic commerce tools and how they are important in the overall process. 4/20/2017

1 2 4 3 5 Overview of EC Tools and Processes Vendor registers in CCR,
remittance data transmitted to EC systems/CEFT 2 Contract awards/mods, vouchers are posted to EDA/NAFI Contractual data is fed to DFAS entitlement systems via EDI, SPSI, or XML 4 Vendor/Government can monitor invoice and view payment status in MyInvoice 3 Vendor enters invoice and shipment data into WAWF, or transmits invoices via WINS or EDI Government performs acceptance of goods and services in WAWF acceptance is transmitted to entitlement/accounting systems Vendor receives payment via electronic funds transfer (EFT) 5 4/20/2017

Presented by: Defense Finance and Accounting Service
EDA Overview Presented by: Defense Finance and Accounting Service This will be a short overview of the EDA system. We are not going to register you in the system at this time. If you need access to the EDA system contact your TASO for further directions. 4/20/2017

WHAT IS EDA? EDA provides online access to virtually all of your Department of Defense (DoD) contracts. Contracts in EDA are your road map for electronic billing in WAWF. You can use a hard copy of the contract or an on line version in EDA WAWF uses index information listed in EDA to route your billing documents from your system to the appropriate DFAS Entitlement System EDA contract line item information (CLIN) details listed on your contract must be used to build invoice/receiving report line item details in WAWF For Vendors, EDA contracts may list the type of document to create in WAWF. For all users, EDA contracts will provide you with “points of contact” for government Contracting Officers, government Inspectors/Acceptors, Payment Offices, and Vendor contact information. The following screens show an example of what the contract looks like on your desktop if you utilize EDA. You’ll notice no difference between your hard copy contract or the EDA view. We will also show you how the contract information is used by WAWF to route your documents. In addition, we’ll show you the EDA home page and provide you with the website info. Read all bullets. 1st bullet – As we learned earlier, the Electronic Data Access (EDA) system is a repository of contractual data. Once your gain access to EDA you may log on to view all the contracts, modifications and delivery orders issued under the activity (DoDAAC) that you are registered under. 2nd bullet – As you will find when we do the hands-on exercises later, the contract becomes your road map to route transactions correctly in WAWF. 3rd bullet – Read slide 4th bullet – CLIN details on your contract are used to create the quantities and amounts on R/R’s you create and to verify quantities and amounts on documents sent to you for approval by your vendor. Additionally, the information found in the contract can be very valuable when trying to locate points of contact for government officials or your vendor should questions arise as you process your transactions. 5th bullet – Explain that the screen shot should look the same as the hard copy of the contract. 6th bullet – Explain that we will show a preview of the EDA home page 4/20/2017

EDA Overview, continued
When Contract/Delivery Order Is located these Key Fields Are Pre-populated in WAWF WAWF Searches EDA for A Matching Contract/Delivery Order Number This takes us to the Contract Query Results screen. This screen displays all the data matching your search criteria. From this screen, you may click on the link within the contract number field to open the contract. When the contract and delivery order number is entered into WAWF, WAWF will retrieve data from the index line in EDA to pre-populate the key fields in WAWF. The key fields that are pre-populated Issue DODAAC, Admin DODAAC, Payment Office DODACC and the CAGE Code. Describe key fields: Issue DODAAC, Admin DODAAC, Payment Office DODACC CAGE Code. 4/20/2017

Base Contracting Office At A Real AFB Somewhere USA Ph 1-111-1111
HQ0131 Base Contracting Office At A Real AFB Somewhere USA Ph Page: 17 0V2B2 F2S337 FA8771 1,777.30 EA 10 17,777.30 optional Opt. Heavy Duty Mil Spec Widgets 0001AA FS National Stock Number FSC 7030 WIDGETS This is a copy of your contract in EDA. The contract in EDA would be no different than your hardcopy contract in paper. The next portion of this presentation will highlight building a document in WAWF using your contract and WAWF data entry screens. Click Explain relationship between red boxes and the WAWF entry screen (create new document) i.e. contract number is located in block 2 and you would enter it in the contract number field in WAWF etc. Explain if WAWF locates your contract/delivery order number in EDA this field will be pre-populated in WAWF if your contract is located in EDA. If your contract IS NOT located in EDA this field will return blank in WAWF. NOTE: Ensure the contract/delivery order number is entered correctly. If correct you can use your hardcopy contract to enter the pay office DODAAC listed on the hard copy Next prompt is to identify inspection/acceptance point. Slide demo’s Dest/Dest hands on portion will explain other inspection/acceptance points. Explain if WAWF locates your contract/delivery order number in EDA, key routing fields will be pre-populated in WAWF if your contract is located in EDA. If your contract IS NOT located in EDA the required field will return blank in WAWF. You can use your hardcopy contract to enter this missing data. Note: Ship-To/Service Acceptor is a manual entry This the contract line item (CLIN) page. Explain CLIN details are used in WAWF to build quantity and dollars on the document you are creating. Explain WAWF CLIN data entry screen and the relationship of the boxed (red) information. 4/20/2017

EDA Home page – http://eda.ogden.disa.mil
New EDA Users Start Here Registered EDA Users Start Here This is a screen shot of the EDA home page. Explain that we are not going to register students at this time. If they need registration they should contact their TASO for further directions. 4/20/2017

Questions? 4/20/2017

Wide Area Work Flow (WAWF) Overview
Presented by: Defense Finance and Accounting Service 4/20/2017

Presentation Outline Background - Why was WAWF-RA Developed?
WAWF-RA - What is it and How does it Work? WAWF Process User Roles - Who will use WAWF-RA? Benefits: How will DoD Benefit? More Information - How Can I Find Out More? Read bullets. 4/20/2017

Background Concern: Acceptance & payment process is predominately paper-based. Requirement: Electronically capture and coordinate the basic items necessary to make a payment. Objective: Create an electronic commerce environment leveraging existing DoD electronic tools coupled with Web technology to process payment information. Concern (Read the Bullet) The goal is to move from traditional paper-based documents into an electronic environment. Paper processing is slow and very expensive to process. Requirement (Read the Bullet) These slow, expensive, paper processes, gave the DOD a requirement to capture the basic items for payment electronically---Those basic items are contract, receiving report, invoice and electronic funds transfer. Objective – (Read the Bullet) Some of the Primary DoD electronic tools are: Electronic Data Interchange (EDI) standards Electronic Document Access (EDA) system. Wide Area Workflow (WAWF) Web Invoicing System (WINS) 4/20/2017

Electronic Invoicing Mandate
Defense Federal Acquisition Regulation Supplement (DFARS) has been updated to include a requirement for electronic invoicing Electronic Submission of Payment Requests (contract clause) & —Electronic Submission and Processing of Payment Requests Revised January 13, 2004 Three Electronic Options Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF-RA is available on the Internet at (2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at (3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats. “Electronic form” means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, , and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using one of the electronic forms provided for in paragraph (b) of this clause. Clause is the reason why we are going electronic. If this clause is on your contract you’re required to submit electronically. However you don’t have to have the clause on your contract to voluntarily begin submitting electronically. Defense Federal Acquisition Regulation Supplement (DFARS) has been updated to include a requirement for electronic invoicing. Three Electronic Options There are three options to meet the electronic mandate they are: Wide Area Workflow (Web-based application which allows for you to create and submit both invoice and Receiving Report), Web Invoicing System (which allows you to create and submit only invoices), Electronic Data Interchange (EDI) (which is a direct feed from computer to computer). “Electronic Form” means any automated system that transmits information electronically from the initiating system to all systems used in the payment process. Quick summary Faxes and s don’t count. 4/20/2017

What is WAWF-RA? An interactive web-based application that allows vendors to electronically submit invoices and receiving reports, and the Government to inspect, accept, receive and pay electronically. A user friendly application that allows government users to digitally sign electronic documents via the world wide web. Eliminates paper from the invoicing and receipt/acceptance processes of the DoD contracting life cycle. Electronically transmits data to the entitlement systems for payment. Uses notification to notify workflow users of document status. Provides GLOBAL visibility to all users. Read the Top Paragraph Read First Bullet Very easy to use allows inspector/acceptors to approve (sign) documents online Read Second Bullet For us that means no more faxes to DFAS Read Third Bullet pay transactions interface into the entitlement system--eliminating Manual data entry by a DFAS payment technician Read Fourth Bullet s are sent by WAWF to the next user in the payment processing path and as the status of a document changes the Acceptors/Inspectors is notified by an of the changes. Read Fifth Bullet – Provides GLOBAL visibility to all users – and say -You have the capability to monitor your transactions as they change status through the entire process. 4/20/2017

How Does It Work? – WAWF Process
This is a quick overview of the WAWF process to expose you to the primary roles involved. The type of document and the DoDAACs identified will drive the processing path. For example, documents requiring an ACO or a DCAA signature will move through processing paths including those users. This flow chart outlines most of the primary roles that take action on transactions in WAWF. 1. The process begins in the upper left corner with the vendor. The vendor is able to create and submit invoices and receiving reports, or rather, more specifically, the shipping information used to populate the receiving report. The vendor can submit data in one of three ways. Vendors may use the web-based entry forms. Or, the vendor may transmit data directly from their own systems using either file transfer protocol (FTP) or electronic data interchange (EDI). By using this method, you have a true transmission of data from the source. 2. Once the receiving report is created in the WAWF (if the inspector is in the workflow) the inspector receives notification via that he or she is required to process a transaction in WAWF. Inspection is performed on-line in WAWF. If there is a problem with the data submitted by the vendor, the inspector may reject the transaction back. If the vendor did not submit the receiving report data in a timely manner or did not submit it at all, the inspector may initiate the receiving report, if the contract is NOT administered by DCMA. 3. In the next step, the acceptor receives an notification alerting him/her that acceptance is required. The acceptor can log on to WAWF and perform acceptance. Or, like the inspector, can reject a transaction back or initiate a receiving report. If inspection and acceptance is performed by the same person, this process can be combined in a single step. 4. Local Processing Officer (LPO) (if the LPO is in the work flow) will receive an notification triggering a review of the electronic versions of the contract, invoice and receiving report. The LPO then electronically certifies the documents to indicate they are ready for payment. The LPO is not always involved in the process. Generally, this role is used to process Navy transactions into the Stars entitlement system. Additionally, the role is used for miscellaneous payment processing. 5. The Payment Office the receives notification of awaiting actions and also receives invoices and receiving report data into the entitlement system. The pay office reviews and rejects, with comments, improper invoices to the Vendor for correction and resubmission. The pay office is also responsible for managing transactions that fail to load into the entitlement systems, by either loading data such as contracts, mods, or vendor data into the system, allowing the transaction to reprocess successfully or by rejecting the transaction back to previous roles for correction. 6. The payment office matches valid invoice and receiving report transactions to the contract, performs entitlement and prevalidation and releases a payment to the vendor. 4/20/2017

Significant Benefits for DoD
Ability to electronically record and view the inspection and acceptance of goods and services at any time while providing an audit trail. Minimize processing time for soldiers. Improved data accuracy Electronic transaction processing into entitlement systems reducing the processing cost. Real Time Processing Take advantage of payment discounts provided by vendors. Mechanism to capture UID/RFID In Accordance with the UID mandate Ability to access documents: WAWF makes all payment documentation electronic, providing concurrent view for everyone requiring access. Online ability to review receiving reports and invoices comparing products/services to contract terms assists officials in performing their jobs. Minimizes processing time: By electronically capturing payment information and processing the information via the WEB instead of traditional paper processes. Improved Data Accuracy: WAWF users create the information one time--and once created information is passed to the next user this eliminates the re-keying and faxing errors seen in paper today. Electronic Transaction Processing Once created data flows for approval from one user to the next. It is passed to us Government users for verification and approval. This process requires less people touch it. Real Time Processing: Within WAWF, as soon as user hits the submit button there document is created and available for processing by the next user. Opportunity for Discounts: Today, by the time an invoice gets to the appropriate entitlement clerk, many times it is no longer possible to take a cost effective vendor offered discount. REAL TIME PROCESSING; ensures immediate access, and results in DFAS being able to advantage of discounts offered by vendors UID/RFID As you will see in today’s hands on section WAWF is the only system available to date to allow processing of Unique Identification (UID) In the near future we all will have to use UID to track supply items that meet the UID requirement categories. 4/20/2017

Unique Identification (UID)
Unique Identification (UID) is a system of distinguishing one object from another, allowing DoD to track identical objects separately. Contracting officers shall include clause , Item Identification and Valuation, in all solicitations and contracts that require delivery of items effective January 2004. UID submission is now mandatory for items meeting these categories: Costs over $5,000 Serially managed. Mission essential. Controlled inventory. A consumable item or material where permanent identification is necessary. To date UID/RFID is not fully deployed throughout the DoD. WAWF is the single entry point for UID/RFID information on DoD procurement actions In today’s training we will show you how to process a receiving report that contains UID. For further information please refer to the resource CD or student guide provided today. For additional information. Read the Slide If questions arise after slide is delivered and you can not answer a question refer the person to the resources CD or have them go to the OSD home page for further information. 4/20/2017

DFAS Entitlement Systems
BSM---Business System Modernization For payment of Defense Logistic Agency contracts CAPS-C---Computerized Accounts Payable System - Clipper For payment of Army, Marine Corps, contracts (European theater) CAPS-W--- Computerized Accounts Payable System - Windows For payment of Army, Marine Corps, Defense agencies contracts IAPS---Integrated Accounts Payable System For payment of Air Force contracts STARS For payment of Navy contracts STARS ONE PAY (ARMY) For payment of Army contracts (Pacific theater only) MOCAS---Mechanization of Contract Administration Services For payment of Contract Pay Purchases SAMMS---Standard Automated Material Management System Here are all the entitlement systems used within the DFAS network. WE MUST LIST ALL OF THEM FOR COVEINENCE IN DELIVERY TO MULTIPLE AUDIENCES. ONLY MENTION ENTITLEMENT SYSTEM TO YOUR TARGET AUDIENCE: EXAMPLE: When briefing Army mention CAP-W and CAP-C All the DFAS entitlement systems listed can receive Electronic Data Interchange transactions, CAPS-W, CAPS-C, Stars and One Pay (Army), SAMMS, BSM, MOCAS. The only exception is the Integrated Accounts Payable System (IAPS), used by the Air Force currently IAPS does not have an EDI interface and all transactions received in DFAS must be processed manually. MOCAS is used to make payment on any contract where the Service or Agency Procurement Contracting Officer (PCO) has delegated contract administration to the Defense Contract Management Agency (DCMA). 4/20/2017

For More Information... Wide Area Workflow Web Sites
Production web site: Training web site : WAWF Web Based Training: WAWF and EDA Help Desk DISA Ogden Customer Service Center WAWF Army Help Desk (toll free) Phone , DSN EDA web-site EDM/EFR Guide: myInvoice DFAS e-Commerce web page Federal Acquisition Regulation Web Site Unique Identification (UID) Read all bullets Point out: WAWF Production web site – this is the actual web site that you will access to submit your invoices and receiving reports WAWF Training web site – this is the site we will be working in today and that you can practice in when you go back to your desk. We will talk more about this site later! WAWF Web Based Training – this is the site that you can go into to train on specific needs i.e. if you needed to know how to process an invoice or a receiving report you could go here and complete a lesson on creating an invoice or receiving report. There are also quizzes that will be given throughout the lesson to confirm what you have learned and at the end of the lesson you will receive a certificate. WAWF Army Help Desk – THIS A TOLL FREE NUMBER YOU CAN CALL ON ARMY WAWF PROBLEMS You will speak with a live person and they will assist you with any WAWF issues. Or you can the help desk at You will receive prompt service. 4/20/2017

Acronyms ANSI: American National Standards Institute – Organization that establishes Standard Format for Electronic Transactions BPN: Business Partner Network - Used for CAGE Code Validation DAAS: Defense Activity Address System - Used for DODAAC Validation EDA: Electronic Document Access - Contract Information EDI: Electronic Data Interchange - Standard Format for Transactions EFT: Electronic Funds Transfer - Payment Made to Vendor Bank Account via US Treasury FTP: File Transfer Protocol - Used for Batch Input GEX Global Exchange Server – Used to Translate EDI to WAWF User Defined File and Vice Versa LPO: Local Processing Office: DoD Office that certifies document for payment PKI: Public Key Infrastructure – Electronic signature identity PPA: Prompt Payment Act - Federal Law governing federal payments PSS: Payment System Specific RFP: Request For Proposal – submitted to contracting to request a contract 4/20/2017

WAWF Registration – Government User

To Register in WAWF We Must Complete The Following Steps
WAWF REGISTRATION To Register in WAWF We Must Complete The Following Steps Identify Your DoDAAC/s (Block 13 of DD2875) Identify Your Primary Role/s (Block 13 of DD2875) Enter Your Personal Information into WAWF Select Logon Method Attach your DD2875 to registration form (if electronic copy available) Add Primary Role(s) (some users have more than one) Add “View Only” Role(s) to all of Your Primary Role(s) Ensure Registration Agrees with DD Form 2875 Submit Registration All government users must register in WAWF under their Department of Defense Activity Address Code (DoDAAC). You may be one of those LUCKY super users that have responsibility under more than one DoDAAC---to register and activate your WAWF account we must ensure all the DoDAACS are listed on your DD2875 are what you register for today---if they do not match chances are your activation will be delayed. In your current duty position you are performing a primary role when you create or approve a DD250 receiving report. These roles do not change as we enter into the WAWF process. But we need to help you understand in WAWF terms what these primary roles are when compared to paper processes. Once this is all sorted out we will help you enter in your personnel information into WAWF for registration. We will select a logon method (CAC if available) or User ID and password if you can’t or choose not to use your CAC card. We will show you how to attach your DD2875 to your registration Help all Users add additional DoDAACS and to add the “view only” role to each of your primary roles, I.E. “Acceptor View only”, “Inspector view only” Please inform anyone that may have a large number of DoDAACs that they are welcome to add all the DoDAACs---But we can not wait until they finish and will move forward when the rest of the class has completed their registration Submit your registration for approval/activation. 4/20/2017

WAWF REGISTRATION Inspector Signs Here Acceptor Signs Here The reason for this slide is to help the attendee recognize what role they will be Applying for. If you are currently using a DD250: and you sign where it says Inspector (Block 22) Then You will be registered as a WAWF inspector and inspector view only. and In block 21B you sign where it says acceptor You will be registered as a WAWF acceptor and acceptor view only. Note: If you have any students that are Source Inspectors/Acceptors. They should register in WAWF as an Inspector Most everyone is familiar with the DD Form 250 We can use this form to show you your role in WAWF. If you signed only Block 22 as a Receiver chances are you will have an Inspector role in WAWF. If you signed block 21b then chances are you will have an Acceptor role in WAWF. 4/20/2017

WAWF-RA Shared Roles All Roles within WAWF, Vendor, Inspector, Acceptor, LPO, and Pay Office share certain access roles. The primary shared roles are listed below: View Only Used by Inspector, Acceptor, LPO, to research/locate documents in WAWF Used by supervisors and/or Contracting Officers to view/monitor process. Auditors Transaction view to all documents can “See” all actions taken on documents Group Administrator (GAM) Controls access to authorized accounts (Gate Keeper) Point of Contact for subordinate users View Only provides the capability for a user to see an invoice and/or receiving report whatever the status may be. View Only Access is also used to eliminate the requirement of THE FAXING of documents to supervisors, budgeters, contracting, or anyone that is not active (approving) documents for payment in WAWF. A view only role allows these personnel to review our work online and should satisfy their filing requirements. Government Auditors have an audit role to audit WAWF documents any time, anywhere. 4/20/2017

WAWF Registration Go To WAWF Home Page: https://wawf.eb.mil
Now we are going to get you registered for WAWF. Type in the web address for the WAWF production site as it appears at the top of slide. Click on the self register link at the bottom of the screen. Click Self-Register Link To begin Registration 4/20/2017

WAWF Back Button Warning Page 15
DO NOT USE browser BACK BUTTON WAWF Back Button Warning Page 15 On this warning box, you’ll see 2 warnings Generally no setup is required to use WAWF. If you experience any problems with your PC back at your duty location---Contact your TASO and let them review the setup instructions provided on the WAWF Home Page (in the “About WAWF” link) in the navigation menu. You will also see a warning not to use the browser’s back button. Please make sure you don’t use the browser back button as you may lose data or cause the application to not function properly on your PC. Click OK. Click OK 4/20/2017

WAWF REGISTRATION CONTINUED
Request all registrants to enter required fields in Asterisk fields Rank or Grade is Mandatory for Government users Click submit to continue 4/20/2017

WAWF Registration – USER ID/PASSWORD

Select Logon Method Tell registrants they may register with any method But you can not guarantee that CAC or ECA soft cert. will work on the classroom computers. Refer CAC registrants to student guide for registration process. Today’s demo will focus on User ID and Password method Refer to Acceptor Guide for other registration method instructions or register with USER ID and then change Logon Method when you get back to their duty station. Click CONTINUE 4/20/2017

Note: Army recommends AKO User ID without period/dot
WAWF REGISTRATION CONTINUED Page 16 USER ID Must be at least eight characters long Army is recommending their Users to use their AKO User ID in WAWF (Note to use your AKO username you must omit the period between your first and last name). They can use their EDA USER ID if they want to USER ID is case sensitive If you use a capital letter you will have to use the capital letter when you LOGON Though we can’t tell you to write it down, if you are like me---you may want to!! Note: Army recommends AKO User ID without period/dot 4/20/2017

WAWF Registration – Common Access Card

WAWF REGISTRATION CONTINUED Page 20
Tell registrants they may register with any method But you can not guarantee that CAC or ECA soft cert. will work on the classroom computers. Refer CAC registrants to student guide for registration process. Refer to Acceptor Guide for other registration method instructions or register with USER ID and then change Logon Method when you get back to their duty station. 4/20/2017

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Click Yes 4/20/2017

Select the certificate with the user’s name and <All>
WAWF REGISTRATION CONTINUED Page 22 Select the certificate with the user’s name and <All> Click OK 4/20/2017

Click YES to create a digital signature 4/20/2017

Enter your Pin and then Click OK
WAWF REGISTRATION CONTINUED Page 23 Enter your Pin and then Click OK Your name and certificate number will appear on the certificate bar Click CONTINUE 4/20/2017

WAWF Registration – Government User

Select your first role from the drop down list All registrants will register for at least two roles: Inspector AND Inspector View Only Acceptor AND Acceptor View Only GAM if you are designated to be a GAM Or View Only if you are a supervisor and do not process or approve receiving reports. You can register for more than one DoDAAC and more than one role under each DoDAAC. We will show you how in the few slides. Click CONTINUE 4/20/2017

Click Register by DoDAAC Click CONTINUE 4/20/2017

Enter your First, or only, DoDAAC. If you are uncertain refer to your DD2875. To date the Army has elected not to use extensions. Please check with your command agency before using any extensions Click CONTINUE 4/20/2017

If you receive this message, then you cannot proceed with WAWF Self-Registration with entered DODAAC. Enter your First, or only, DoDAAC. If you are uncertain refer to your DD2875. To date the Army has elected not to use extensions. Please check with your command agency before using any extensions Click OK 4/20/2017

All registrants can, the Army folks are required, to attach your DD2875 to your registration form. To do this click the “BROWSE” button. Open the file tree down to where you have saved your copy of the DD2875 to your PC. NOTE registrants must logon on to the training computer with their own windows logon ID or they will not be able to get to their desk top. If you have any problems with this refer them to the on site WAWF POC and we will have the Army help desk register them later if necessary. They can train today using our training User IDs Once you locate your file click “OPEN” and this will pass you to the next screen. Note: If a student can not locate or access their DD2875 or they did not bring a soft copy with them we will not be able to register in class today. Annotate student sign up sheet with any students that can not locate their DD2875 4/20/2017

Once you locate your file click “OPEN” and this will pass you to the next screen. Note: If a student can not locate or access their DD2875 or they did not bring a soft copy with them we will not be able to register in class today. Annotate student sign up sheet with any students that can not locate their DD2875 4/20/2017

Ensure DD-2875 file is visible in Attachments field and then click Add Attachment Link Click Add Attachment 4/20/2017

Click OK Answer OK to POP UP message Then Click Continue Note: After clicking OK, wait until screen resets 4/20/2017

Ensure attachment successfully attached. Note Delete & View Attachment links are visible Verify attachment successfully attached. Then Click Continue Click CONTINUE Click CONTINUE 4/20/2017

Verify all Roles and DoDAACs are listed
WAWF REGISTRATION CONTINUED Page 18 Review Account entries use to Edit Entry Information Verify all Roles and DoDAACs are listed User Id can be edited Review the entire screen to ensure entered data is correct. Click on the Quill pen to make any needed corrections. Next we will add your corresponding “View Only” role. Please Click on the action item folders below and to the right of the ROLE INFORMATION section (make sure to point to the overhead screen for the class) Allow the class to follow through the previous screens and once completed with adding all the additional DoDAACS and or roles we will have them read the statement of accountability check the statement of accountability block and click the “Register Now” button. WHEN YOU ADD YOUR VIEW ONLY ROLE YOU DO NOT NEED TO RE-ATTATCH YOUR DD2875. IF YOU REGISTER FOR MORE THAN ONE DODAAC YOU WILL NEED TO ADD YOUR DD2875 TO THE PRIMARY ROLE FOR ALL YOUR ADDITIONAL DODAACS “Y” confirms attachment is present Y Add “View Only” role and additional DoDAACs by Clicking Action Item Icon 4/20/2017

Now we need to add your second role Please click the action item tab and you will return to this screen All registrants will now add the view only role. Inspector View Only Acceptor View Only GAM if you are authorized to be a GAM Or View Only if you are a supervisor and do not process or approve receiving reports. You can register for more than one DoDAAC and more than one role under each DoDAAC we will show you how in the few slides. Click CONTINUE 4/20/2017

WAWF REGISTRATION CONTINUED Page 17/24
Select Method of Registration Click CONTINUE Click Register by DoDAAC 4/20/2017

WAWF REGISTRATION CONTINUED Page 17/24
Enter Your DoDAAC Click CONTINUE Enter your First, or only, DoDAAC. If you are uncertain refer to your DD2875. To date the Army has elected not to use extensions. Please check with your command agency before using any extensions 4/20/2017

Verify all Roles and DoDAACs are listed
WAWF REGISTRATION CONTINUED Page 18 Review Account entries use to Edit Entry Information User Id can be edited Verify all Roles and DoDAACs are listed Review the entire screen to ensure entered data is correct. Click on the Quill pen to make any needed corrections. Next we will add your corresponding “View Only” role. Please Click on the action item folders below and to the right of the ROLE INFORMATION section (make sure to point to the overhead screen for the class) Allow the class to follow through the previous screens and once completed with adding all the additional DoDAACS and or roles we will have them read the statement of accountability check the statement of accountability block and click the “Register Now” button. WHEN YOU ADD YOUR VIEW ONLY ROLE YOU DO NOT NEED TO RE-ATTATCH YOUR DD2875. IF YOU REGISTER FOR MORE THAN ONE DODAAC YOU WILL NEED TO ADD YOUR DD2875 TO THE PRIMARY ROLE FOR ALL YOUR ADDITIONAL DODAACS “Y” confirms attachment is present Y Inspector View Only GOVERNMENT JUNK WX3JRP Check Statement of Accountability If Additional Roles & DoDAACs need to be added, click Action Item Icon Submit Registration 4/20/2017

Tell the registrants that they are now registered and have an INACTIVE ACCOUNT. The Assigned GAM will review their registration and verify the information on the attached DD2875 agrees with the registration once validated they will activate your account. Upon registration you will get a registration notification sent to your . Should they have any problems have them call the Army Help Desk at: DSN Registration is Complete!!! You will be sent an once your account is activated 4/20/2017

WAWF automatically sends you an notice confirming your registration Within 48 hours of receiving this you should get a second notifying you that your account has been activated. This will contain a hyper link to the WAWF home page and will also contain a ONE TIME TEMPORARY password that the user must use to complete their initial logon into WAWF. When they use their self created UserID and the temporary password they will be prompted to use password maintenance to create their permanent password. Tell them these instructions are in their Inspector Acceptor guide book. Should they have any problems have them call the Army Help Desk at: DSN It’s a good idea to record your User ID in a safe place Refer to page for procedures to log onto WAWF when your account is activated 4/20/2017

Help with WAWF Registration
Now we are going to get you registered for WAWF. Type in the web address for the WAWF production site as it appears at the top of slide. Click on the self register link at the bottom of the screen. Use SG WBT Click on Help link Call Army WAWF Helpdesk 4/20/2017

Wide Area Workflow Inspector and Acceptor Training

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Wide Area Workflow Inspector and Acceptor Training

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