1. Information Management Capacity Check (IMCC)
Library and Archives Canada
IMCC - LAC What We Do and
Getting Started Checklist

2. Library and Archives Canada
IMCC – what we do

3. IMCC - What We Do Attend meetings and briefings
Provide briefings and information sessions to all levels
Make presentations & give information sessions e.G. ARMA, RMI, provincial governments
Update IMCC tool and methodology
Assist organizations considering or undertaking an assessment
Provide documents/templates

4. Sample Templates Action plan Project plan Statements of work
Contract text
Communiqués, s
Text for introductory presentations
Interview and workshop guides
Data collection forms

5. What We Do For Specific Assessments
Advise on facilitation options
Provide advice and guidance to the project team during all phases
Provide contact names
Provide resource person to attend consolidation and validation sessions
Provide documents/templates
Note: we do not provide facilitators for the assessments

6. Planned Continuous Improvement on IMCC Tool and Methodology
Harvest lessons learned
Share expertise between organizations
Continuously monitor standards and best practices (national / international)
Conduct focus groups
Share IMCC tool, methodology and lessons learned with other jurisdictions

7. IMCC Tool and Methodology
Getting started – A checklist

8. Getting Started Checklist: Project Management
Participants
Training
Budget
Tools and support resources
Meetings, presentations, briefings
Communications
Scheduling
Facilities
Approval processes
Documentation requirements
Other : Ontario, Alberta, California

9. Getting Started Checklist: Participants
Project champion(s)
Project authority / manager
Steering group
Facilitator(s) and scribes
Assessment team members
Interviewees
Workshop participants
Other : Ontario, Alberta, California

10. Getting Started Checklist: Facilitator(s)
Options
Trained with appropriate skill sets
IM knowledge (fundamentals, GoC IM environment, etc.)
Availability
Motivation
Objectivity
Commitment
Scribe or direct scribe(s)
Other : Ontario, Alberta, California

11. Getting Started: Facilitation Options
External consultant
Internal audit resource
IM specialist – trained
Sharing expertise between departments
Train the trainers

12. Getting Started Checklist: Budget
Salary dollars (participants / support)
Facilities
Technology and software
Training
Printing and translation
Consultants / facilitators
Travel expenses
Project codes
Resource expenditure tracking
Other : Ontario, Alberta, California

13. Getting Started Checklist: Technology
IT support
Data processing tools
Software (incl. Presentations)
Laptops, projectors, etc.
Project mgmt. And scheduling toolset
Electronic templates
Electronic voting
Electronic surveys
Electronic document management
Video conferencing
Participant training (as required)
Other : Ontario, Alberta, California

14. Getting Started Checklist: Facilities
Meeting rooms (various sizes)
Conference rooms for workshops
Equipped boardrooms for consolidation and validation sessions
Resource materials (copies, pencils,etc)
Projectors, screens
Whiteboards and flipcharts
Video conferencing equipment
Other : Ontario, Alberta, California

15. Getting Started Checklist: Communications
Support from corporate communications
Presentations, briefings, awareness, training
Communication within steering group and assessment project team
Letters / questions for interviews and workshops
Announcements (e.G. Web-based)
Project status reports for staff and management
Other : Ontario, Alberta, California