1. 1 System for Administration, Training, and Educational Resources for NASA Managing Access

2. 2 Agenda  Lesson 1: Administrator Access  Lesson 2: Managing Roles  Lesson 3: Managing Administrators  Lesson 4: Learner Access

3. 3 Lesson 1 Administrator Access

4. 4 Lesson Objectives  Define a domain  Define a domain restriction  Define a workflow  Define an admin role  Define an admin  Illustrate the relationships between domains, domain restrictions, workflows, roles, and administrators

5. 5 Activity  Review the roles defined by NASA

6. 6 Administrator Access Overview  Terms and Definitions TermDefinition Administrators An individual that has an assigned role and responsibility in SATERN to manage system data. (who). Domains A data ‘location’ that determines admin ownership. Domains are used to control all records, including learner records in the database (what an administrator can see or where he/she has access). Domain Restrictions A record that determines in which domains an administrator may perform assigned workflows. Domain Types The types of entities that are controlled by domains. Roles A group of workflows. Workflows Functions an administrator can perform on entities within SATERN (what an administrator can do).

7. 7 Workflows  Assigned to administrators of SATERN  Functional permissions that dictate what can be done to records in the system Add, view, copy, delete, edit, and search  Over 700 predefined workflows available

8. 8 Administrator Roles  A role is combination of workflows and domain restrictions.

9. 9 Administrator Management A “admin” account is created for use within SATERN. Each admin is assigned an active locale and time zone.

10. 10 Domains Root Domain ADomain B Domain A1 Domain A2 Domain B1 Domain B2 Root Domain Children Domains Parent Domain

11. 11 Domain Restrictions

12. 12 NASA Domain Structure

13. 13 Sample NASA Domain Restriction

14. 14 Lesson Wrap-Up  Defined a domain  Defined a domain restriction  Defined a workflow  Defined an admin role  Defined an admin  Illustrated the relationships between domains, domain restrictions, workflows, roles, and administrators

15. 15 Lesson Check

16. 16 Lesson 2 Managing Roles

17. 17 Lesson Objectives  Identify the purpose of a workflow  Describe the importance of roles  Describe how roles relate to workflows

18. 18 Workflow Details  Add new LearnerAddLearner  View questionView Question  Delete learning event DeleteLearning Event  Run class roster report RunRoster Report  Edit Job PositionEditJob Position  Add completion statusAdd Completion Status *Workflows are WHAT an administrator can do. WORKFLOW = FUNCTION + ENTITY

19. 19 Workflows Domain restrictions can be applied to workflows by function or by entity. Domain Restrictions Domain ADomain B apply by either

20. 20 Roles  Group of workflows  NASA roles  Granting administrative rights

21. 21 Roles Workflow A Workflow B Workflow C View Learners Add Learners Delete Learners Create a Role Administrator Domain Restriction ADomain Restriction B

22. 22 Demonstration Creating a Role

23. 23 Lesson Wrap-Up  Identified the purpose of a workflow  Described the importance of roles  Described how roles relate to workflows

24. 24 Lesson Check

25. 25 Lesson 3 Managing Administrators

26. 26 Lesson Objectives  Identify the effect of a role on an admin account  Apply multiple roles to an admin account

27. 27 Overview of Admin Management  The admin management menu option of the System Administrator menu allows administrators to create admin accounts.  The admin ID entered during setup will be used by the admin to log in to SATERN.  NASA Business Rule for creating lower level administrators

28. 28 Admin Records Contains  One or more roles assigned to the administrator account  Record information that will enable the administrator to send and to receive system notifications  NASA Business Rule: Admin IDs should follow the learner ID format (lower case, first initial, middle (second) initial, last name)  Preferences tab

29. 29 Assigning Roles to an Administrator  SATERN Administrator Domain Restrictions Domain XDomain Y Domain Restrictions Domain ADomain B Role 1 Role 2

30. 30 Learner Domain Example  KSC Training Coordinator     KSC Learners     ARC Learners  ARC Training Coordinator

31. 31 Multiple Roles View Learners Add Learners Delete Learners Employee Admin Administrator with 2 roles Domain Restriction ADomain Restriction B Workflow A Workflow B Workflow C View Item Add Item Delete Item Learning Admin Domain Restriction ADomain Restriction B +

32. 32 Putting it Together Administrator is the WHO Workflow is the WHAT Domain restriction is the WHERE Role Domain A Sub-A1 Sub-A2

33. 33 Lab 1 Creating an Admin Account – Refer to business rule

34. 34 Lesson Wrap-Up  Identified the effect of a role on an admin account  Applied multiple roles to an admin account

35. 35 Lesson Check

36. 36 Lesson 4 Learner Access

37. 37 Lesson Objectives  Define the SATERN learner roles  Define a catalog  Identify how learners get access to catalogs

38. 38 Learner Access to Menus  Controlled with learner roles  A learner role contains workflows in much the same way as admin roles; however, there are no domain restrictions applied.  SATERN learner roles include: CONTRACTOR – assigned to contractor learners DEFAULT – assigned to civil service learners

39. 39 Learner Access to Items and Scheduled Offerings  Learner access to items and scheduled offerings is managed with catalogs.  Catalogs help control which items and which of their associated scheduled offerings are available to what learners.  Catalogs are created under the Commerce menu.  Access to a catalog is determined by assignment profiles.

40. 40 Catalogs  NASA Business Rule: Catalog IDs start with the center acronym followed by a hyphen, followed by all upper case alpha or numeric characters.

41. 41 Lab 2 Add a New Catalog

42. 42 Granting Learners Access To a Catalog  To give learner(s) access to a catalog, you must create a new assignment profile or apply it to an existing assignment profile.  Note: Creating and managing assignment profiles are covered in the Learning Needs Management course.

43. 43 Lesson Wrap-Up  Defined the SATERN learner roles  Defined a catalog  Identified how learners get access to catalogs

44. 44 Lesson Check

45. 45 Course Summary  Described the security model in SATERN  Understand the purpose of domains and domain restrictions  Described learner roles and access to catalogs