1. Data Management Seminar, 8-11th July 2008, Hamburg WinW3S - Translation of Forms and Labels (PDF)

2. Data Management Seminar, 8-11th July 2008, Hamburg 2 Table of Content 1. Forms and labels are available 2. Example: Teacher Tracking Form  German 3. Layout of the Teacher Tracking Form 4. Using WinW3S 5. Printing the Translated Form

3. Data Management Seminar, 8-11th July 2008, Hamburg 3 Translating PDF Forms and Labels WinW3S features a translation component, allowing to translate PDF forms and labels into almost all languages The following forms and labels are available: –Class Listing Forms –Student Listing Forms –Student Tracking Forms –Teacher Listing Forms –Teacher Tracking Forms –Test Administration Forms –School Labels –Student Labels –Teacher Labels

4. Data Management Seminar, 8-11th July 2008, Hamburg 4 Translating PDF Forms and Labels WinW3S-ICCS allows for the translation of all ICCS languages.  If your language is not yet supported, please contact the IEA DPC for further instructions! Only text blocks can be translated; the general layout of forms and labels cannot be changed.  If more flexibility is needed in translating forms and labels, then the “Mail Merge” function should be used.

5. Data Management Seminar, 8-11th July 2008, Hamburg 5 Example: Teacher Tracking Form International Version German Version

6. Data Management Seminar, 8-11th July 2008, Hamburg 6 152 Layout of Teacher Tracking Form  Each text block corresponds to a cell ID in the report database and must be translated one by one. Cell IDs Labels (Text blocks) 147 148 149 160 171 189 190 162 172173 191 183 192 174 175 184 193

7. Data Management Seminar, 8-11th July 2008, Hamburg 7 147 Layout of Teacher Tracking Form Cell 147 Cell 148... 148

8. Data Management Seminar, 8-11th July 2008, Hamburg 8 Translating Forms with WinW3S (Step 1) 2. Select target language (German) 3. Select form to be translated (Teacher Tracking Form) 1. Select “Translate Forms and Labels...” in the “Tools” menu

9. Data Management Seminar, 8-11th July 2008, Hamburg 9 Translation Editor Field Descriptions Default Text (English default text) Target Language Report Name Label Text (edit field for entering translation) Cell ID (indicates the active cell)

10. Data Management Seminar, 8-11th July 2008, Hamburg 10 Translating Forms with WinW3S (Step 2) 1. Enter German Translation for Cell ID 147: “ICCS 2009 (MS) – Lehrerteilnahmeliste” in Field ‘Label Text’ ICCS 2009 (MS) - Lehrerteilnahmeliste

11. Data Management Seminar, 8-11th July 2008, Hamburg 11 2. Save your translation by pressing the “Update” button and confirm message box Translating Forms with WinW3S (Step 2) ICCS 2009 (MS) - Lehrerteilnahmeliste

12. Data Management Seminar, 8-11th July 2008, Hamburg 12 Teacher Tracking Form After Step 2 Translated header appears in the PDF document when printing the form

13. Data Management Seminar, 8-11th July 2008, Hamburg 13 Translating Forms With WinW3S (Step 3) 3. Press the “Next” button from the Navigation button bar in order to move to the next Cell ID Navigation Buttons

14. Data Management Seminar, 8-11th July 2008, Hamburg 14 Loop Through All Cell IDs 148 149 160

15. Data Management Seminar, 8-11th July 2008, Hamburg 15 Printing the Translated Forms Select “Forms and Labels” in the “Schools” menu Select all the schools, or only those selected in “List View” Select Teacher Tracking Form Select “To Printer”, or “Save to PDF” to view Select Target Language (German) Select “Output”

16. Data Management Seminar, 8-11th July 2008, Hamburg 16 Final Form After Translation

17. Data Management Seminar, 8-11th July 2008, Hamburg 17 Notes Note: The label text size will be adapted automatically to the cell size. It’s recommended to keep text entries as short as possible. Please note that a new setup of WinW3S will replace the “Reports.mdb” database! However, backups of previously created “Report” databases will be stored in:  “ \IEA\WinW3S_ICCS2009_MS\db\backup\ReportsX.mdb”

18. Data Management Seminar, 8-11th July 2008, Hamburg 18 Thank you for your attention!