1. Courier Service Membership Program Nancy Nathanson, Systems Manager

2. 2 Membership Agreement with members –predictable pricing; annual payment –member participation and oversight –Alliance office support: coordination; information; vendor relations Contract with Vendor: Service expectations –daily pickup –reliable, predictable schedule (one-hour window) –transit time: generally, within two days Membership Program

3. 3 Alliance contracts with vendor to provide daily, scheduled service Lanter Delivery Systems Lanter contracts with Northwest carriers Consolidated Routing Consolidated contract with drivers, local carriers Local courier: Dropsites may agree to send and receive materials for a group of nearby libraries, using the dropsite as the primary address (“forward to” or “attention”) Business relationships

4. 4 www.orbiscascade.org/courier 61 drop sites serving 240+ libraries public libraries universities & colleges schools community colleges service districts or systems private, technical and government libraries

5. 5 Orbis Cascade Alliance Courier Service & Local Shuttles Dropsite A Dropsite B Dropsite C

6. 6 courier service carries...

7. 7 the courier’s job... sort load (last stop first) service & safety deliver up to 25 stops / day dispatch; paperwork sort load (last stop first) service & safety deliver up to 25 stops / day dispatch; paperwork

8. 8 Information on the web www.orbiscascade.org/courier/

9. 9 www.orbiscascade.org/courier Dropsites: sort code, address, schedule

10. 10 www.orbiscascade.org/courier List of Dropsites

11. 11 Procedures: packaging the package size sealing multiple items would you ship it this way? the package size sealing multiple items would you ship it this way?

12. 12 … packaging. If you use envelopes and boxes: protect materials packing padding appropriate size protect people weight staples

13. 13 … packaging. If you use courier bags: prevent slipping, squishing, torn pages, and worn bindings pack books spine-to-spine, or spine to bottom of bag

14. 14 … packaging. If you ship non-book items and use courier bags: prevent broken plastic cases pack items in a bubble envelope or padded container before putting them in the bag

15. 15 Procedures: labeling design, format, and content are mutually approved by vendor and Alliance, on behalf of members. Use only Alliance- supplied labels design, format, and content are mutually approved by vendor and Alliance, on behalf of members. Use only Alliance- supplied labels

16. 16 … labeling – available on the web

17. 17 … labeling samples: 3 Alliance courier labels, and a label from a package sent via USPS

18. 18 … labeling ATTN: for re-directing to a forwarding site

19. 19 … labeling and if you use courier bags: protect the see-through window (do not paste a self-adhesive label over the window)

20. 20 Procedures: Using the manifests Purpose: –library: track shipments, other purposes –Alliance: track volume and shipping patterns “Shipping record forms”: key elements –Date –Destination(s) –Number of packages

21. 21 … manifests FROM (you, the sender) date “consignee” = TO (dropsites only) automatic totals! # of pkgs

22. 22 Procedures: reporting problems courier hasn’t shown up?  call the dispatch office right away  notify Alliance e-mail other problems? courier hasn’t shown up?  call the dispatch office right away  notify Alliance e-mail other problems?

23. 23 compensation: maximum allowed, $100 per package documentation damaged or missing? at what point? checking for missing items Procedures: claims

24. 24 courier status have you seen my package? Member to Member

25. 25 Member to Member dropsite news from the Alliance office

26. 26 A big system with regional benefit thousands of items shipped each month daily, scheduled pickup two-day delivery

27. www.orbiscascade.org/courier