2 Chart TerminologyThe picture below is a column chart with the parts labeled.Chart TitleY - axisLegendX - axis
3 Chart TerminologyThe main parts of a chart you will need to know are the following:Chart Title – states purpose of the chart’s content; should be specificData Marker – graphic object (bar, column, slice, etc.) representing an individual data point (value)Legend – Key that identifies what data markers representX-axis – usually the horizontal frame of the chartY-axis – usually the vertical frame of the chart; typically shows quantities.
4 Chart Types Charts you will do in this class Bar – shows individual figures at a specific time or shows variations between components but not in relationship to the whole.Column – Compares separate items as they vary over time.Line – shows trends and change over time at even intervals. Emphasizes rate of change.Pie – shows proportions and relationships of parts of the whole.
5 Creating charts Open Chart #1 (from my website) Save as classperiod_lastname_firstname_Chart 1 in Spreadsheets Folder.Create a footer with your name, chart 1, and class period.
6 Column Chart Highlight A1:E5 (the entire spreadsheet) Click Insert, Select Column, then 3-D clustered columnMake sure chart is selected. The ribbon will have a new tab – Chart Tools;On Design ribbon of Chart Tools click move chart (on far right side)Select New Sheet andthen OK.
7 Column Chart (continued) Your Chart will now be displayed on a new sheet.Click Sheet 1 (on bottom) – Spreadsheet is still there.Click back on Chart1.Create a footer – because the chart is on a new sheet you need to create a new header.Insert, Header & Footer, Custom Footer. Type name, Chart 1, class period. Click ok twice.When you return to your chart you will not be able to see your footer -- to view go to print preview. You need to check all charts in print preview before you print – charts without typed names will NOT be accepted.
8 Customizing Column Chart In Chart Tools, click Layout, Click Chart Title, then Centered Overlay Title.Type the title – Sales ProductionClick Axis titles, select primary horizontal axis, Select Title Below Axis.Type – QuarterClick Axis titles, select primary vertical axis, select Vertical Title.Type - Amount
9 Customizing Column Chart (continued) Click Legend – you can move the legend to different places – overlay right, at the top, bottom, etc. You may move it to a place of your choice.Click Data Labels – Select Show – this puts the number values with the data marker.
10 Bar Chart We will now create a bar chart using the same spreadsheet. Click on Sheet 1 (you should now be able to see original spreadsheet – Select (highlight) A1:E2Hold down ctrl on keyboard and also select A4:E4 You should now have 3 rows selected.Insert, Bar, Clustered bar in 3-D (Similar chart to first one but this one compares only 2 regions instead of all 4)
11 Bar Chart (continued)Click on Chart and move it right underneath spreadsheet. Click at the top of the chart and drag.Unselect chart – click anywhere in SpreadsheetGo to Print Preview – the preview should show both the spreadsheet and the chart. If it does not exit print preview and click off the chart. Then check print preview again.When you need to print both the spreadsheet and chart on one page this is how you do it.
13 Line Chart Save Chart #1 again. Open Chart #2 (from my website) Create a footer with your name, chart #2 and class periodSave as Chart 2 in Spreadsheets folder.Select A2:H4Insert, Line, Line with Markers
14 Line Chart (continued) Move chart to New Sheet – Chart Tools, Design, Move Chart, Click as New Sheet, OK.Create a footer with your name, Chart 2, class Period.Chart Title (Centered Overlay) – Population Comparison (Chart Tools, Layout, Chart Title)Horizontal Axis – DecadeVertical Axis (vertical) – Total Population
15 Line Chart (continued) Legend – Overlay Legend at the RightData Labels – BelowData Table – Show Data Table with Legend Keys