1. 11/4/1999Creating Effective PPt Presentations Page 1 Creating Effective Presentations Using MS PowerPoint 97 A staff development day workshop November 5, 1999 Nicholas Duchon

2. 11/4/1999Creating Effective PPt Presentations Page 2 Overview Creating an instant presentation Posting a presentation to the web Design guidelines More PowerPoint Features Fun and games: graphics, animation and multimedia

3. 11/4/1999Creating Effective PPt Presentations Page 3 Instant Presentation Open PowerPoint “Blank Presentation” Select AutoLayout –First page as title Add slides (about 5) –Insert  New Slide (or ctrl-M, or on toolbar) –Layout as you wish

4. 11/4/1999Creating Effective PPt Presentations Page 4 Saving a Presentation File  Save As … Select a good folder Give the file a good name (check box) –if presentation will be viewed on some other computer

5. 11/4/1999Creating Effective PPt Presentations Page 5 Posting Presentation to Web Save presentation in HTML –GIF - simplest –JPEG - compressible –PPT - active but requires plug-in, see end Send presentation to server –nova.umuc.edu or polaris.umuc.edu or ? Connect to presentation

6. 11/4/1999Creating Effective PPt Presentations Page 6 Saving as HTML - 1 File  Save as HTML  (use wizard) Steps in the Wizard: –Start: –Layout selection:  –Page style:  –Graphic type:  –Resolution: 

7. 11/4/1999Creating Effective PPt Presentations Page 7 Saving as HTML - 2 –Information page: (fill out as desired, e-mail a good idea)  –Colors: (as you wish)  –Button style: (as you wish)  –Layout: (as you wish)  –Create in folder: (select one)  –End: (if all OK): or use to edit some selections

8. 11/4/1999Creating Effective PPt Presentations Page 8 Viewing HTML Presentation Use Netscape or InternetExplorer to view presentation Start in folder just created File: “index.htm” Check for “look and feel”

9. 11/4/1999Creating Effective PPt Presentations Page 9 Posting to Web - Outline FTP files to nova or polaris account –Install WSFTP (See end) or similar ftp tool –Use mkdir to create a good directory –Select all files and send files to server Set permissions –~duchon/www: other: execute –~duchon/www/stuff: other: read & execute

10. 11/4/1999Creating Effective PPt Presentations Page 10 Connect to Presentation Create link on regular home page –Default: nova.umuc.edu/~duchon/index.html –In directory /~duchon/www –To: sample/index.htm (relative addressing) –Notes: Use your account name instead of “duchon” Use your presentation directory instead of “sample” View presentation

11. 11/4/1999Creating Effective PPt Presentations Page 11 Design Guidelines Have a purpose and audience Balance Tempo Slides –Slide-to-slide consistency Fonts

12. 11/4/1999Creating Effective PPt Presentations Page 12 Good Presentations Know your audience Backup plans Hardware –Consider size of audience Time for pauses, feedback, questions Use handouts effectively Make sure audience listens, not reads

13. 11/4/1999Creating Effective PPt Presentations Page 13 Good Slides Single idea per slide Do not clutter slides Do not read slides Use color and graphics wisely –Do not detract or distract from point Repeat features as guide to audience –Use slide masters

14. 11/4/1999Creating Effective PPt Presentations Page 14 Font Guidelines - 1 Use few fonts & use them consistently Use serif and sans-serif wisely Avoid fancy fonts Use readable font sizes Choose colors that work well together

15. 11/4/1999Creating Effective PPt Presentations Page 15 Font Guidelines - 2 Use upper case with restraint Don’t place text at an angle OK to use drop shadows (?) Use appropriate alignment settings Limit use of italics and underline

16. 11/4/1999Creating Effective PPt Presentations Page 16 Giddy Fonts Too many fonts Serif vs Sans Serif Too small (10 point) Cool Colors TOO MUCH! Drop Shadows (?)Drop Shadows (?) Alignment Another This is really too much Underlines can be extreme Beyond the pale with shadowsBeyond the pale with shadows

17. 11/4/1999Creating Effective PPt Presentations Page 17 More PowerPoint Features Starting Views –Slide show controls Moving among slides Reordering Inserting objects Handouts

18. 11/4/1999Creating Effective PPt Presentations Page 18 Starting PowerPoint At startup time –AutoContent Wizard –Template –Blank Presentation –Open existing presentation Already running: File  New  (Select from choices:) –General –Presentation Designs –Presentations –Web Pages

19. 11/4/1999Creating Effective PPt Presentations Page 19 Views in PowerPoint Slide Outline Slide Sorter Notes Master Miniature Speaker notes Comments Slide show –Start with “view  slide show” or control button on lower left –Navigation: Right mouse button Left mouse button Keys - esc, pg up, pg down

20. 11/4/1999Creating Effective PPt Presentations Page 20 Slide Show Control Starting –View  Slide Show –Icon at lower left Controlling –Right mouse button –Left mouse button –Keys:,, Does this slide look better than the previous one?

21. 11/4/1999Creating Effective PPt Presentations Page 21 Moving Among Slides Scroll bar on right side Slide sorter view Keys:, Outline view (double click)

22. 11/4/1999Creating Effective PPt Presentations Page 22 Reordering Slides In slide sorter view –Grab and move using mouse In outline view –Also grab and move –Use collapse/expand entries

23. 11/4/1999Creating Effective PPt Presentations Page 23 Inserting Objects Clip art and images - see next section Drawings Charts Tables Organization charts Next??

24. 11/4/1999Creating Effective PPt Presentations Page 24 Text and Chart This is how to add a chart Double click chart to modify: –Data –Look

25. 11/4/1999Creating Effective PPt Presentations Page 25 Tables

26. 11/4/1999Creating Effective PPt Presentations Page 26 Organization Chart

27. 11/4/1999Creating Effective PPt Presentations Page 27 Handouts File  Print... Choices: –Slides –Handouts - 2, 3 or 6 per page –Notes pages –Outline view Each choice has its own master

28. 11/4/1999Creating Effective PPt Presentations Page 28 Fun and Games Getting graphics from web pages Animation effects Master slides & backgrounds Linking Multimedia Help

29. 11/4/1999Creating Effective PPt Presentations Page 29 Graphics from the Web Able to use any image from a web page –Copyright issues - may not be legal Save as appropriate file Insert using: –Insert  Picture  From File... –Resize as desired

30. 11/4/1999Creating Effective PPt Presentations Page 30 Animations Effects Select object Slide show  Custom animation  –Timing –Effects –Chart effects - for charts on page –Play settings

31. 11/4/1999Creating Effective PPt Presentations Page 31 Master Slides and Backgrounds Types: –Title –Slide –Handout –Notes Handout types: –2, 3 or 6 slides per page –Outline Fields: –Title –Text or subtitle –Date/time –Footer –Slide number –Header area on handouts

32. 11/4/1999Creating Effective PPt Presentations Page 32 Linking Hyperlinks –Insertion –Action settings –Buttons To internet or presentation pages OLE - object linking and embedding –Stuff from other applications

33. 11/4/1999Creating Effective PPt Presentations Page 33 Multimedia Video –AVI and QuickTime formats Audio clips –Wave and MIDI formats Editing and mode selection, compression Audio synched to presentation Variety of control options

34. 11/4/1999Creating Effective PPt Presentations Page 34 Help Paper-Clip help –Type a question or some key words Contents and Index Web help About –Copyrights, licenses, system info

35. 11/4/1999Creating Effective PPt Presentations Page 35 Conclusion PowerPoint is powerful Have fun exploring it Can post to web easily Good slides contribute to a good presentation

36. 11/4/1999Creating Effective PPt Presentations Page 36 Useful Resources http://www.presentations.com http://www.dale-carnegie.com http://www.bitbetter.com http://www.microsoft.com/education/tutorial http://info.umuc.edu/ugp/resources http://duchon.umuc.edu

37. 11/4/1999Creating Effective PPt Presentations Page 37 WSFTP Download from –www.ipswitch.com/support/ws_ftp_le_support.html Install & Configure Use: –Copy files –Set permissions select files  right mouse click  chmod  set permissions  click

38. 11/4/1999Creating Effective PPt Presentations Page 38 PPT Plug-in http://officeupdate.microsoft.com/downloadDetails/axplayer.htm Download plug-in & install Allows the user to see the PPT version of your presentation in Netscape/IE The user will see the presentation animated Without this, the viewer will nothing of the PPT version