1. 2012 State of Technology Rotary District 5450 Ben Allen Allen Technology Advising

2. www.allenIT.com 22 Evergreen Rotary Member since 1999 Main Focus is International ▫Climb for Children ▫Africaid ▫Youth Exchange Youth Exchange for my Family

3. www.allenIT.com 33 Africaid Computer Lab in Tanzania

4. www.allenIT.com 44 Evergreen Rotary Member since 1999 Main Focus is International ▫Climb for Children ▫Africaid ▫Youth Exchange Youth Exchange for my Family

5. www.allenIT.com 55 TECHNOLOGY BEST PRACTICES FOR ROTARY CLUBS

6. www.allenIT.com 66 Virtual Meetings Rondee.com – Conference Call anywhere Skype.com – Video one person and Intl phone Join.me – Screen sharing with multiple people Oovoo.com – 12 person video

7. www.allenIT.com 77 Rondee.com Free conference calling Ability to schedule conference calling Uses a long distance phone number

8. www.allenIT.com 88

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11. www.allenIT.com 11 Virtual Meetings Rondee.com – Conference Call anywhere Skype.com – Video one person and Intl phone Join.me – Screen sharing with multiple people Oovoo.com – 12 person video

12. www.allenIT.com 12 Join.me Free Screen Sharing 1 2

13. www.allenIT.com 13 Training and Continuity How to document processes and procedures for Rotary Clubs?

14. www.allenIT.com 14 Training and Continuity How to document technology?

15. www.allenIT.com 15 Types of Documentation Excel Spreadsheets Word Documents PowerPoint Presentations AND

16. www.allenIT.com 16 Types of Documentation SnagIt - $49.95 but free to try for a month

17. www.allenIT.com 17 What is SnagIt Screen Shot Software

18. www.allenIT.com 18 SnagIt - $49.95 Record screen movies with audio from a computer microphone!

19. www.allenIT.com 19 SignUpGenius.com Great tool for free on-line signups SnagIt demonstration on how to use this tool

20. www.allenIT.com 20 Sign Up Genius

21. www.allenIT.com 21 Sign Up Genius

22. www.allenIT.com 22 Sign Up Genius

23. www.allenIT.com 23 Sign Up Genius

24. www.allenIT.com 24 Sign Up Genius

25. www.allenIT.com 25 Sign Up Genius

26. www.allenIT.com 26 Sign Up Genius

27. www.allenIT.com 27 Sign Up Genius

28. www.allenIT.com 28 Sign Up Genius

29. www.allenIT.com 29 Sign Up Genius

30. www.allenIT.com 30 Sign Up Genius

31. www.allenIT.com 31 Sign Up Genius

32. www.allenIT.com 32 Training and Continuity How to document technology?

33. www.allenIT.com 33 Training and Continuity Where to document processes and procedures?

34. www.allenIT.com 34 Google Docs/Google Drive Google Docs – Secured file storage in the cloud Google Drive – Sync Google Docs with your computer

35. www.allenIT.com 35 TECHNOLOGY BEST PRACTICES 1) Rotary Technology 2) Business Technology

36. www.allenIT.com 36 Training and Continuity? How to document processes and procedures? Where to document processes and procedures?

37. www.allenIT.com 37 Most people think “Business Continuity” means only one thing...

38. www.allenIT.com 38 Business Continuity Is technology always working? Are your staff always working?

39. www.allenIT.com 39 Business Continuity

40. www.allenIT.com 40 Business Continuity

41. www.allenIT.com 41 UTM (Unified Threat Management Acceptable Use Agreement Web Filtering ▫Block porn and gambling ▫Consider blocking shopping, personal e-mail ▫OpenDNS.org has a free home feature for this Antivirus – AVG Free is not bad, Macs avoid this altogether Antispam

42. www.allenIT.com 42 Business Continuity Backups are key ▫DropBox is crude but good! ▫Carbornite online backup ▫StorageCraft with local USB for local image backups

43. www.allenIT.com 43 Best Practices NO Notifications ▫E-Mail ▫Cell Phone MS Windows Startup – Standby with all programs open?