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INTRODUCTION TO PROPOSAL WRITING FOR DONOR FUND-RAISING Suraiya Buccas Senior Projects & Proposals Officer PRESENTED TO GAELIC WORKSHOP MAY 2010
PRESENTATION COVER PAGE EXECUTIVE SUMMARY TABLE OF CONTENTS STATEMENT OF NEED ORGANISATIONAL BACKGROUND PROJECT DESCRIPTION PROJECT METHODS PROJECT OUTPUTS PROJECT TIMEFRAMES PROJECT BENEFICIARIES IMPACT AND BENEFITS OF PROJECT PROJECT MONITORING AND EVALUATION PROJECT SUSTAINABILITY PLAN REPORTING PROJECT PERSONNEL FULL PROJECT BUDGET APPENDICES
Cover Page - SAMPLE SCHOOL OF EDUCATION Data-Informed Practice Improvement Project (DIPIP) Phase 3 MAY 2010 Project Leaders: Karin Brodie and Yael Shalem Telephone: 011-717-3193; 011-717-3191 Email: Karin.Brodie@wits.ac.za;Karin.Brodie@wits.ac.za Email: Yael.Shalem@wits.ac.zaYael.Shalem@wits.ac.za
EXECUTIVE SUMMARY Preferably 1 page Includes the main points of the proposal For example: brief statement of need; how the organisation is equipped to meet this need; who benefits and how the donor can assist; Summary of the aims and objectives (2-3 lines), timeframe and the total budget request.
TABLE OF CONTENTS
STATEMENT OF NEED What is the problem being addressed? Circumstances leading up to the project - Reasons for making this request. What need would the project satisfy? Is it a part of a broader strategy?
ORGANISATIONAL BACKGROUND Brief background information about the organisation: When was it established How the project fits into its broader vision; Some of its recent achievements.
PROJECT DESCRIPTION Aims Objectives PROJECT METHODS Inputs - Process Outputs - Results: Current programmes in place that are related to the project.
PROJECT TIMEFRAMES Work plan Estimated timelines when project will commence and end. A schedule with dates of activities to be undertaken. PROJECT BENEFICIARIES Who are they?
Long-term change on societal level IMPACT AND BENEFITS OF PROJECT
How will you monitor your work? How will any lessons learned from monitoring feed back into future planning? How about other external agencies or people? e.g.. monitoring with the help of local Government. Will evaluation of the project be carried out on completion? How will this be done? PROJECT MONITORING AND EVALUATION
If the project is to become self-sustaining – how will this be done? If not, what are the plans for continuance/future funding? If you are providing training, will there be refresher training? How will you know if the skills learned are being used, or will be used in the future? PROJECT SUSTAINABILITY PLAN
REPORTING FULL PROJECT BUDGET
ORGANISATIONAL STRUCTURE - ORGANOGRAM LIST OF CLIENTS LIST OF DONORS FOR THE PROJECT (if any) PROJECT PARTNERS (if any) AREAS IN WHICH PROJECT WILL BE IMPLEMENTED LETTERS OF SUPPORT – or a list of other donor-funded projects involved in. ANNUAL REPORT BOARD OF DIRECTORS STAFF RESUMES BROCHURES PHOTOGRAPHS FULL INFORMATION ABOUT THE ORGANISATION ORGANISATIONAL OPERATING BUDGET FINANCIAL STATEMENTS (AUDITED) A HISTORY OF YOUR ORGANISATION'S ACHIEVEMENTS A MAP OF THE PROJECT AREA ANY TECHNICAL SCHEMATICS AVAILABLE APPENDICES
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