1. eTime Training
Customized for PSD Employees

2. eTIme Agenda eTime Overview: What Time Keeping System will I Use
What’s Changing
What’s Not Changing
eTime Screen Shots and Demonstration
Login
Helpful Hints
Charge numbers
How to Record Time
Charge Trees & Premium Codes
Adding Projects to Your Favorites
View Leave Balances
Signing Your Timecard
Timecard Corrections
eTime Resources
Approvers
Summary

3. eTIme Overview PAE Uses Deltek “eTime” for capturing Time Entry
eTime is Accessible via the Web:
New PAE Employee ID will be used to Log In to eTime
Go Live is June 21, 2015 *
First day you will be able to enter time is June 22 *
For eTime Questions: or Contact Local HR
* Please note, these dates apply to PSD employees only. Labat employees will follow a separate schedule.

4. What’s Changing – All Employees
New PAE Employee ID will be used to Log In to eTime
New Project Numbers
Work Week changes from current Sunday through Saturday to PAE standard workweek of Monday through Sunday
Time will now be recorded in tenths of an hour
Holidays need to be entered in eTime
Time must be in an approved status in order to be processed through payroll
Pay advices will be viewed on the PAE Payroll Portal –
Self Service no longer available for change of address, Tax and Direct Deposit form changes – changes are to be sent to HRIS team at

5. What’s Changing - Managers
Visibility for managers into employee timecards – for direct reports and those under subordinate managers
Increased ability for managers to view PTO balances for employees
Second-level managers are automatically defaulted to approve time on behalf of their managers
Managers can make corrections on behalf of their employees

6. What’s Not Changing Time is entered daily
Time is submitted weekly for supervisor approval
Supervisor must approve time by 10am ET on Monday
Leave is recorded as a separate line item
Selection of leave is under ‘Leave Projects’
Leave projects begin with LEAVE1
Timecard corrections are completed online
Up to 6 weeks of timecards are accessible; older than 6 weeks can be reopened by payroll for corrections to be made
Paper timecards are not needed or used
Recording work hours in advance is not allowed but leave may be charged in advance

7. eTime Training

8. eTime Login – Helpful Hints
Check to make sure your CAPS lock is not on
If you use a shared/common computer to enter in your time
You MUST check the Employee ID field on the login screen as it will default to the ID of the last person to use the computer
Your domain will always be DELTEKTE

9. eTime Login – Initial Login
New employee ID will be required for log in. Employees will receive the new 6 character employee ID number from HR or their Manager
Initial password will be your birth date in the following format: YYYYMMDD
You will be required to change your password when you first login to eTime
You will be prompted to answer a security question: “What is my favorite city?”

10. eTime Login – Forgot Password
If you forget your password, you have two attempts to remember before being locked out
When you click on reset/forgot password
You will be prompted to answer the security question
On the third failed attempt, you will get a message saying your account is disabled and you will be locked out of the system
Temporary passwords will be ed to you if you have business address in the system
If you don’t have an address stored in the system, your password will be reset to your birth date in the following format: YYYYMMDD
If you lock yourself out but know your password – close down the browser, wait about an hour, and try again
If these suggestions do not work, contact the PAE IT HelpDesk at

11. After Login – Time Zone Correction
If you are NOT in the Eastern Time Zone – update your profile to reflect your time zone
After logging on – click on the Wrench in the top right corner
Click on “Preferences”
Update time zone

12. eTime Charge Numbers
All project numbers are changing. Direct and Indirect projects will be preceded with a 4.
Example: Old project is = new project
Leave Projects will start with LEAVE1.
Example: LEAVE1.PTO
Time will now be recorded in tenths of an hour
*IMPORTANT - Deadline for timesheets in approved status is required by 10AM EST each Monday.

13. eTime Login
Login ID – New Employee ID Password –Password or temp password Domain - DELTEKTE

14. 1. To Record Time : select Time – Record Time – Timesheet
PLC – out-of-class pay
Premium –Shift Diff
3. Record work hours each day
2. Look Up Project Number
4. Save

15. Charge Tree – Project Selection
What is a Charge Tree: It is used for project selection which includes leave projects
After selecting magnifying glass, folder options will be:
Favorites
My Leave and Fringe Charges for time off options
My Program Charges  Workforce based on program org
My Restricted Charges  My Restricted Charges will only appear if your program elects to restrict charges by employee.

16. Charge Tree – Project Selection
First Folder will return charge code summary; double click on plus sign to return project selections.

17. Position Class & Premium Selection
On the timesheet you will be able to select out of class work and premium codes as applicable.
Use the magnifying glass to look up out of class positions under “PLC”. Overtime is found under pay types; shift differentials under “Premium” columns.

18. Add Project to Favorites
To add charge numbers to your favorites, check the box on the far left then select the Add line to Favorites.
1. Check the Project Code
2. Click on “Add Line to Favorites”

19. Load Project
To have the Project Code populate each week without having to select it, you add the project code to favorites.
Go back to Favorites
Click on the Project Code and select “Load”
It is not recommended to automatically load leave projects

20. View Leave Balances
To view your leave balances, click on the “Leave” button on the top menu bar of the Timesheet.

21. Signing Your Timecard
Signing your completed timecard submits it to your manager for approval
After double-checking all time entries for accuracy, click the signature icon to the right of the signature box, and enter your secure case-sensitive individual password as your electronic signature.
1.Sign
2. Manager Approves
3. Status;
Processed

22. Timesheet Corrections
Timesheet corrections can occur after a timesheet has been processed. A processed timesheet can be identified by its status and by the hours now showing in blue.
You must reverse the entire timesheet before making corrections 

23. Timesheet Corrections, Cont.
When you select “Reverse Timesheet”, the system automatically generates a negative line for each positive line on the original timesheet. It also re-generates the original lines, which can now be modified. Enter corrections only on new copied lines associated with original erroneous entries.
Changes do not have to be made to copied lines that were correct to begin with.
The timesheet will be returned to an “Open” status and will have to be re-signed and re-approved again before it can be processed.
Comments have to be made in the revision audit box regarding the reason for the changes in the timesheet.
Corrections for timesheets processed before 5/5/14 will have premiums on separate lines.
Your timesheet will need to be re-saved, re-signed and re-approved after the corrections are done. Corrected timesheets cannot be processed unless they are saved, signed and approved!
 Timesheet corrections are processed on Thursdays at 10:00 a.m. EST for inclusion in the following labor/payroll cycle.

24. Approver Process APPROVERS – Search for employee’s timecard
Select Time- Record time- Timesheet – Search - Select employee’s schedule and timecard period end, select primary supervisor function. This will reflect all employees that you are directly responsible for timecard approving. Backup Supervisor function should be used to find employees timecards you are a backup supervisor for.

25. Approving/Rejecting Timecards
Carefully review the charges, including the projects, pay types and PLCs. If you agree with them, and the employee has signed the timesheet, you are ready to approve.
If you agree with the charges click on the blue check mark icon next to the Approval option . A timesheet cannot be approved if it is in “Open” or “Missing” status.
Once a timesheet is approved, it is no longer available for corrections until after payroll processing.
If you do not agree with the charges on the employee timesheet, you may reject the timesheet by clicking on the red X icon next to the Approval field. You will need to enter an explanation for the rejection and the employee will have to correct and sign the timesheet before you can approve.

26. Manager Resources
1. Delegates can be added with a timeframe if long term back up is needed – see HR for guidance
2. Employee Visibility ---- After selecting an employee you can:
Review their current time entry and previous processed time cards
You can audit changes that have occurred in a time card and review
the explanations
Review their current leave balance

27. eTime Summary GO LIVE DATE: June 21, 2015
eTime link:
Login using new PAE Employee ID and default password of birthdate of YYYYMMDD format
Time is recorded in tenths of an hour increments
Time should be entered daily by all employees
Sign Your Timesheet each week by end of shift Friday / Saturday / Sunday
Managers must review and approve NO LATER THAN 10 AM ET
9am Central
8am Mountain
7am Pacific
6am Alaska
4am Hawaii
For eTime Questions: or Contact Local HR

28. eTime Resources Link to eTime website: eTime Questions:
eTime Questions:
Timekeeping Guides can be found on PAE Library, and posted on the transition website for your convenience
PAE-230-G-1 - Employee Electronic Time Keeping Self Entry Guide
PAE-230-G-2 - Approver Deltek Time Collection Guide
PAE Payroll Portal to view pay advices
Updates to home address, direct deposit and tax forms

29. Recording Time in 1/10th of an Hour