1. Team Decision Making (TDM) Database Anne Abramson Bill Dawson Center for Social Services Research UC Berkeley http://cssr.berkeley.edu/tdm/

2. What this presentation contains: An introduction to the data collection process: –Paper data collection Child/Youth Form Meeting Form –TDM CA database A brief overview of the quarterly report process References and contact information

3. Overview TDM CA was developed to assist counties in collecting TDM meeting and child information. TDM CA allows counties to create basic reports regarding attendance, meeting participants, children involved, etc. TDM CA data combined with the California Children’s Services Archive (CCSA) will provide counties with outcome data and quarterly report information for self-evaluation.

4. TDM Data Collection The TDM Meeting Form and Child/Youth Form capture basic information about the TDM Forms designed to reduce redundancy with information are available in CWS/CMS Counties can modify forms to suit their needs as long as basic information remains Forms mirror TDM CA database

5. TDM Data Collection Details Meeting Form captures information about: –Location –Primary reason for meeting –Process (people leaving meeting and why) –Attendance –Children involved

6. TDM Data Collection Details Child/Youth Form captures information about: –Youth involvement reason –Decisions (i.e., Change placement, return home) –Recommendation for out of home placement type

7. Data Collection Detail Summary VERY important to have Facilitator’s Data Entry Guide (previously called User’s Rules) in place Keeping track of customization [if applicable] Consistent use of forms and entry into database by people involved in TDM project

8. TDM CA Database

9. TDM CA Customization Options Counties can easily customize locations, facilitators, decisions and recommendations during installation process. Other customization options are possible, such as adding parent level data, but require advanced knowledge of MS Access.

10. TDM CA Reports

11. Report parameters allow you to select cases to include/exclude by meeting date, type of meeting, facilitator or location Child List Summary of children involved in TDM meetings with ID and dates of birth Child Summary Provides child level report of case information, facilitator, reason for involvement, and placement decision Meeting Attendance Provides meeting level report of count of attendees by category (birth parent, child, foster parent, SW, etc) and percentage of meetings attended Child Involvement Provides summary counts of meetings, children involved and children per meeting

12. Self-Evaluation and Reporting The quarterly report provides summary information on meeting frequencies, attendance, decisions and outcome information for each meeting type. Much of this information can be pulled from TDM CA. Remaining information will be derived from the California Children's Services Archive (CWS/CMS data).

13. Reporting Process Quarterly Reports will be produced in county using TDM database reports and sent to AECF Semi-Annually, counties will export data from database and send to UC Berkeley to link to CWS/CMS. UCB will then send linked data back to county for completion of report

14. Section I. Implementation Event A. Entered PlacementB. Placement MoveC. Exit from Placement 1) County Total (#)[i][i] 2) Child was focus of associated TDM meeting (#)[ii][ii] (Imm. Risk. + Emerg. Plc.) 3) % events with associated TDM meeting (Calculation: I.A2 / I.A1)(Calculation: I.B2 / I.B1)(Calculation: I.C2 / I.C1) [i][i] CWS/CMS Note: with assistance from UCB. [ii][ii] TDM CA: Child Involvement Report Note: with assistance from UCB for Access 97 users. (Imm. Risk. + Emerg. Plc.) Quarterly Report- Sample

15. TDM CA (MS Access) California Children’s Service Archive (CWS/CMS data) Link using CWS/CMS ID numbers (SAS) Report file: County data, placement data (MS Excel) Quarterly report (MS Word) Export Export file: CWS/CMS IDs, meeting dates (MS Excel) Zipped, password- protected email Enter summary data Create Report Enter data CountyUCB Semi-Annual Reporting Process

16. TDM CA to CCSA linkage CCSA contains data for all CA counties Linkage allows counties to keep TDM data collection to a minimum, only focusing on items unique to TDM process

17. Linkage Methods Counties prepare a report using the export tool, providing UCB with meeting and child information to link UCB matches children from TDM to CCSA on client numbers UCB then retrieves child information (placements, moves, demographics) and summary county information

18. Linkage Methods, con’t UCB returns linked child information and summary county information to the county and they complete the report and send to AECF

19. Team Decision Making (TDM) Database Documentation and TDM CA available at the TDM CA Support Page: http://cssr.berkeley.edu/tdm/

20. For more information: Anne Abramson Bill Dawson TDMSupport@lists.berkeley.edu Child Welfare Services (CWS/CMS) Reports http://cssr.berkeley.edu/cwscmsreports/ TDM CA Support Page http://cssr.berkeley.edu/tdm/