1. Office of the Vice President for Finance Massachusetts Institute of Technology Procurement at MIT Procurement Training

2. Office of the Vice President for Finance Massachusetts Institute of Technology Procurement at MIT Procurement Advice Counsel ServiceTo Ensure Protective Terms & Conditions Compliance System Continuity Our Mission Procurement Training

3. Office of the Vice President for Finance Massachusetts Institute of Technology How Procurement Can Assist You  Sourcing of products and services  Request for Proposals (RFPs)  Vendor problems/disputes  Contracts  General purchasing issues Procurement Training Counsel Advice Advice

4. Office of the Vice President for Finance Massachusetts Institute of Technology Importance of Using a Procurement Tool  Protects MIT and your department  Vendor with proper insurance  Departmental approval for purchase  Comply with MIT policies, federal regulations  Prompt payment of vendor Procurement Training Compliance

5. Office of the Vice President for Finance Massachusetts Institute of Technology No documents to retain! Procurement Strategy Procurement Training Protective Terms & Conditions FIRST CHOICE(S) INTERNAL PROVIDERS (ECAT & SAPWEB) Receipts kept at department for current +4 years SECOND CHOICE EXTERNAL VENDORS <=$3000 (PROCUREMENT CARD) Requisition, Purchase Order and Invoice must be processed at the local level EXTERNAL VENDORS >$3000 (SAPWEB) THIRD CHOICE Receipts kept at department for current +4 years LAST RESORT REQUEST FOR PAYMENT PETTY CASH PAPER REQ. PARTNER VENDORS (ECAT & SAPWEB)

6. Office of the Vice President for Finance Massachusetts Institute of Technology Partner Benefits v  If you choose a partner vendor, justification is not required regardless of $ amount  For eCAT³ partner vendors, submitting the order completes the procurement process because invoicing is electronic  Competitive prices  Desktop delivery  Dedicated customer service contacts (some located on campus)  On campus stockroom for basic lab supplies  Free or highly discounted freight charges Service Procurement Training

7. Office of the Vice President for Finance Massachusetts Institute of Technology  SAPWeb Requisition  eCAT³  Procurement Card Service Procurement Tools Procurement Training

8. Office of the Vice President for Finance Massachusetts Institute of Technology Procurement Training SAPWeb http://web.mit.edu/SAPweb/

9. Office of the Vice President for Finance Massachusetts Institute of Technology eCat 3 MIT’s Electronic Catalogue Video Tutorials  Create a user profile >> Create a user profile >>  Punch out suppliers >> Punch out suppliers >>  Quick order from favorite >> Quick order from favorite >>  Search and compare products >> Search and compare products >> Procurement Training Service

10. Office of the Vice President for Finance Massachusetts Institute of Technology Procurement Card Service Procurement Training

11. Office of the Vice President for Finance Massachusetts Institute of Technology Please Contact Us NE49 600 Technology Square Procurement Office of the Vice President for Finance Massachusetts Institute of Technology 600 Technology Square, NE49-4122 Phone: 617-253-7241 Fax: 617-252-1558 Email: procurement@mit.eduprocurement@mit.edu http://vpf.mit.edu/procurement Trainer Michael McNamara, mcnamara@mit.edu,mcnamara@mit.edu 617-253-7247 Procurement Training