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Timothy Cronin Cronin Business Solutions
Dawning of a new age, how the Oracle Projects suite can provide comprehensive project management solutions Timothy Cronin Cronin Business Solutions
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Learning Objectives This presentation contains the following topics:
Evolution of project management within the Oracle Applications Description of the Oracle Enterprise Project Management (OEPM) modules 3. How OEPM can reduce customization and reliance on 3rd party applications
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Speaker’s Qualifications
Timothy Cronin, C.P.A has been implementing Oracle Applications for over 10 years. During that time Tim has worked extensively with the Oracle Projects Suite Industry Experience: Aerospace and Defense Contract Manufacturing Engineering and Construction Internet and Media Government entities Manufacturing Oil and Gas Professional Services Software Development
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Speaker’s Organization
Cronin Business Solutions is an Oracle Partner that focuses on the implementation of the Oracle Projects suite. Visit us at or at booth 1722 The Oracle Projects Experts…
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Presentation Agenda Introduction to the Oracle Projects Suite
Insiders guide to Oracle Enterprise Project Management Reducing customization and 3rd party apps… Conclusion
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Introduction to the Oracle Projects suite
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History of Oracle Applications
1983 1985 1987 1989 1995 1997 1999 2001 2003 2005 1991 1993 1984 1988 1986 1990 1992 1994 1996 1998 2000 2002 2004 Oracle Founded (Originally named RSI) Version 10.7 Character Version 11.03 Version 10.7 GUI Creation of Applications Division (Version MPL3) Version 11i Version Version 9.3 Version 10.7 NCA Version 8.6 Version 10.4 e-Business Suite Client/Server Web Based Project Billing/Costing Enterprise Project Management
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The Projects Suite… Global Project Repository
Oracle Projects Intelligence Oracle Project Management Oracle Project Contracts Oracle Project Portfolio Planning Oracle Project Resource Management Oracle Project Collaboration Oracle Project Manufacturing Oracle Project Billing Oracle Project Costing Oracle Time and Labor Oracle Project Foundation Global Project Repository Personalized Role-Based Views/ Security
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Oracle Enterprise Project Management…
Oracle Projects Intelligence Oracle Project Management Oracle Project Portfolio Planning Oracle Project Resource Management Oracle Project Collaboration Oracle Project Billing Oracle Project Costing Oracle Project Foundation Global Project Repository Personalized Role-Based Views/ Security
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Oracle Project Costing…
Cost Inputs Cost Outputs T&L i-Expense Inventory GL 3rd Party Apps Collect Modify Report FA Cash Management PO AP Create Projects from templates Integrate with multiple sources Manage cost via a WBS Track cost against budget Burden/Allocate/Transfer Cost View Commitments Drill Down features Capitalize Assets Generate Accounting
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Oracle Project Billing…
Generate Invoices Funding / Agreements Interproject/ Interorg Billing Revenue Budgets and Forecasts Generate Revenue Generate AutoAccounting Track agreements / Fund Projects Manage Revenue Budgets Generate Invoices Generate Revenue Supports the following billing/revenue methods: T&M % Spent % Complete Events Custom methods
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Oracle Project Management…
Budgets Forecasts HTML Portal / Dashboard Manage Workplans Integrate with MS Project View Gantt Charts Assign task weighing Create, manage and version workplans Track progress against plan Integrate with MS Project Create budgets / forecasts to completion Provide real time project overview via a HTML portal Manage issues at a project or task level View Gantt charts Create work plan dependencies Manage change orders Oracle Project Management
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Oracle Project Collaboration…
Collaborative Workspace Secure HTML Oracle Project Collaboration Visibility to tasks, issues and deliverables Document Versioning Provides a secure collaborative workspace Visibility to assigned tasks, issues and deliverables Single document repository with versioning capabilities Related to Oracle Project Management
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Oracle Resource Management…
Oracle Project Resource Management Generate Forecasts Manage team schedules Supports the following functions: Project Managers Resource Mangers Staffing Managers Team Members Nominate and assign resources to a project Track resources and availability Calculate Utilization Used by all members of your project based organization Calculate organization / resource utilization Managing team schedules Track resources and availability Nominate / Assign resources to a project Search for open requirements Generate financial forecasts
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Oracle Project Intelligence…
Operation and Financial Project Metrics Real time On-line reporting Prepackaged Reports Dashboard And KPI tools Provides Project based operational and financial metrics, reporting and analytics Provides role based security Drill down to transactions Dashborad and KPI’s Manage by exception Oracle Project Intelligence
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Oracle Project Intelligence…
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Oracle Project Portfolio Planning…
Evaluate & Analyze Projects Oracle Project Portfolio Planning Establish Common Metrics Score and Rank Projects “What if” Scenarios Release Date: May 2005 Evaluate, analyze, prioritize potential projects Establish common metrics for potential projects NPV, ROI, strategic or financial fit Score and rank projects Create and compare “What if” scenarios
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An insiders guide to Oracle Enterprise Project Management: Patches and Family Packs
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Oracle’s patch terminology…
Unlocking the mystery of OEPM: Oracle Patches… One-off patches Individual patches intended to address a specific issue Example: Fixes bug xyz Mini-packs Grouping of one-off patches (Previously called patchsets) Family-packs Grouping of mini-packs Example: Oracle Projects Family Pack K 11iPJ_PF.K Maintenance-packs Grouping of Family packs Example: (Previously called release updates)
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Overview of the Projects Suite…
Family Pack/Maintenance-pack B – D – H – J – K – L - Not associated with a maintenance pack L10 – M –
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History of Projects in 11i…
2000 2001 2002 2003 2004 2005 Version 11i (11.5) Released Version 11.5.7 Family Pack H Version Family Pack L.10 Version Family Pack M Version Family Pack L Version 11.5.3 Family Pack B Version 11.5.8 Family Pack J Version 11.5.4 Family Pack D Version 11.5.9 Family Pack K
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Original release dates chronology …
The Oracle Projects module has been evolving for over a decade
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Tracking enhancements to the suite…
The number of family pack “readme” pages dedicated to each module Note: This analysis was based on the number of family pack “readme” pages dedicated to each of the PA modules . Accordingly, it should not be considered scientific
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An insiders guide to Oracle Enterprise Project Management: Analytics
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OEPM- Ready for Primetime…
Quantitative Metrics: Number of pages of read-me files per module Amount of Oracle Training offered Market demand for consultants User guide availability
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Oracle Training offered…
The number training courses offered for each module: Note: This analysis was based on a detailed review of the Oracle Education web site on 4/21/05
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Market demand for consultants…
Market demand for consulting may provide insight into product sales Note: This analysis was based on a detailed review of the DICE web site on 4/21/05
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Dedicated User Guides Module Dedicated IG Dedicated UG Project Foundation Yes Project Costing Project Billing Project Resource Management Project Management Project Intelligence No Project Collaboration Project Portfolio Planning The Project Management user guide includes Project Collaboration Project Portfolio Planning release date 5/05
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OEPM Analytical Summary
Project Intelligence Project Collaboration Lower Project Management Level of Effort Project Resource Management Project Costing Project Billing Higher Lower Higher Functionality
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OEPM Quick Reference Guide…
Module AKA Dedicated UG Release Date Number of hits on DICE Training offered? Project Foundation PJF Yes Previously part of project costing Yes – 4 Project Costing PJC 1986 to 1996 – Approx 12 Yes – 6 Project Billing PJB 1996 – Approx 15 Yes – 2 Project Resource Management PJR H 2 Project Management PJT – K 3 Project Collaboration PJL No 6 Part of PJT Project Intelligence PJI – L10 7 Project Portfolio Planning TBD Released May 2005 1 No
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Reducing customization with Oracle Enterprise Project Management
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Reducing customization with OEPM…
9 examples where OEPM can reduce the need for 3rd party applications or customization… Financial WBS vs. Managerial WBS Custom Project Acctg. Reporting Earned Value Analysis Program Management/ Hierarchal Reporting Evaluate, analyze, prioritize potential projects Budget Entry Automation Managing Task Dependencies Gantt Chart Development Weighting Tasks
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Reducing 3rd Party Software/Customization…
Business Requirement Traditional conflict between accounting and project management regarding work break down structures: Finance/Accounting: Accounting based WBS Project Management: Functional WBS Financial WBS vs. Managerial WBS OEPM Solution Oracle Project Management now provides the ability to manage both a Financial and a managerial WBS 3rd Party Software or customization? 3rd Party Software Description of 3rd party software or customization The most common solution to this issue was to integrate a 3rd party project management tool with Oracle Projects. (Example MS Project) The 3rd party tool would manage the functional WBS while Oracle Projects would manage the accounting WBS OEPM Module(s) Oracle Project Management
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Reducing 3rd Party Software/Customization…
Business Requirement Many companies that implement Oracle Projects find that the out of the box reporting does not meet their business needs. Accordingly, companies were forced to develop custom reports Custom Project Acctg. Reporting OEPM Solution Oracle Project Intelligence enables companies to reduce reliance on customized reports However, PJI currently provides limited flexibility 3rd Party Software or customization? Customization & 3rd Party Software Description of 3rd party software or customization Reports are developed using a series of tools including Oracle Discoverer, Cognos, Noetics Views, MS Access or SQL+ Significant effort to upgrade and enhance customized reports OEPM Module(s) Oracle Project Intelligence
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Reducing 3rd Party Software/Customization…
Business Requirement Many government contractors are required to utilize a formal Earned Value Management system (EVMS) Contractors are generally forced to develop a customized EVMS system Earned Value Analysis OEPM Solution Patch-set M will provide the ability to collect/progress, calculate, review and produce formal EV reports Due to the nature of new functionality, there is a possibility that OEPM’s EV solution may not meet all EV requirements 3rd Party Software or customization? Both customized or 3rd Party software Description of 3rd party software or customization Companies generally develop a series of tools to collect data, calculate EV, review progress and produce formal reports OEPM Module(s) Oracle Project Mgt Oracle Project Intelligence
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Earned Value Conceptual Diagram…
EAC ETC VAC BAC (PMB) BCWS ACWP BCWP Schedule Variance Cost Variance
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Earned Value Terminology…
BCWS Budgeted Cost of Work Scheduled Planned Value BAC Budget at Completion Performance Measurement Baseline ACWP Actual Cost of Work Performed Actual Cost ETC Estimate to Completion Value of Remaining Work EAC Estimate at Completion Projected Total Cost of the Project BCWP Budgeted Cost of Work Performed Earned Value C/SCSC Cost / Schedule Control System Criteria Get the reports (CCC), etc
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Reducing 3rd Party Software/Customization…
Program Management/ Hierarchal Reporting Business Requirement Many companies want the ability to link projects together for hierarchal reporting purposes OEPM Solution OEPM provides the ability to link projects together. This feature enables program/hierarchal reporting 3rd Party Software or customization? Customization Description of 3rd party software or customization A series of custom reports or form customizations are generally developed to address this business requirement OEPM Module(s) Oracle Project Costing Oracle Project Intelligence
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Reducing 3rd Party Software/Customization…
Evaluate, analyze, prioritize potential projects Business Requirement Ability to evaluate, analyze potential projects based on predetermined metrics such as ROI, NPV, tactical or strategic fit OEPM Solution Patchset M will contain a new module called Oracle Project Portfolio Planning. This module will enable companies to evaluate, analyze and prioritize potential projects based on predetermined metrics 3rd Party Software or customization? Customization Description of 3rd party software or customization Most companies were forced to develop a custom application to meet this business requirement OEPM Module(s) Oracle Project Portfolio Planning
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Reducing 3rd Party Software/Customization…
Budget Entry Automation Business Requirement Oracle Projects standard budget entry forms can be cumbersome Many companies want the ability to automatically upload budgets to Oracle Projects from MS Excel or MS Project OEPM Solution OEPM now includes a web ADI budget upload feature 3rd Party Software or customization? 3rd Party Software and Customization Description of 3rd party software or customization Companies generally implemented Oracle Project Connect to link MS Project to Oracle Projects. They then loaded budgets Other companies created a custom program based on Oracle Projects Budget API’s OEPM Module(s) Oracle Project Management
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Reducing 3rd Party Software/Customization…
Business Requirement Companies need the ability to assign dependencies to tasks. This enables critical path analysis and other project reporting Managing Task Dependencies OEPM Solution Oracle Project Management now supports task dependencies 3rd Party Software or customization? 3rd Party Software Description of 3rd party software or customization Most companies used MS Project, Primavera or Artemis project management tools to support dependencies OEPM Module(s) Oracle Project Management
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Reducing 3rd Party Software/Customization…
Business Requirement Project Managers need the ability to view their workplans in a Gantt chart format Gantt Chart Development OEPM Solution Oracle Project Management supports Gantt chart reporting 3rd Party Software or customization? 3rd Party Software Description of 3rd party software or customization Most companies used MS Project, Primavera or Artemis project management tools to report on Gantt charts OEPM Module(s) Oracle Project Management
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Reducing 3rd Party Software/Customization…
Business Requirement Project Managers need the ability to assign weights to specific tasks This allows project managers to perform analysis based on LOE, LOR and estimates to completion Weighting Tasks OEPM Solution Oracle Project Management enables project managers to assigns weights to specific tasks 3rd Party Software or customization? 3rd Party Software Description of 3rd party software or customization Most companies used MS Project, Primavera or Artemis project management tools assign weights to tasks OEPM Module(s) Oracle Project Management
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Conclusion
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Conclusion… Is Oracle Enterprise Project Management ready for prime?
Answer: It depends on the industry and your companies flexibility What is Oracle’s commitment to OEPM going forward? Answer: Oracle has demonstrated a consistent commitment to Oracle Enterprise Project Management Can OEPM replace MS Project or Primavera Answer: It depends on your industry and your specific business requirements. OEPM is not a scheduling tool It is important to note that many aspects of the OEPM are new and will require further enhancements before many industries can retire their 3rd party project management tools
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Q & A
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Thank You!
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