1. Business Objects XIR2 License Allocation University of Michigan Administrative Information Services BusinessObjects XI R2 License Allocation Dale Robertson May 24, 2006 Updated June 1, 2006

2. Business Objects XIR2 License Allocation May 24, 2006 2 Overview Review of the New BusinessObjects license allocation model Summary of Sample Information Packet Assignment: MAIS needs to know which license to give each user (WebI, InfoView); or, delete user University of Michigan Administrative Information Services

3. Business Objects XIR2 License Allocation May 24, 2006 3 Licenses are a University resource Must work collectively Maintenance paid so far has been on an application that’s now going away New application = new license model New licenses will be distributed to individuals who are actively using the system  Logon counts by year / month report Web Reporting is in the not-too-distant future  Could replace need for BusinessObjects for some users University of Michigan Administrative Information Services Points to Consider

4. Business Objects XIR2 License Allocation May 24, 2006 4 MAIS purchased licenses on projected distribution “6 / 4” split based on current users University of Michigan Administrative Information Services Reporter =WebI +InfoView 1064 963 853 743 642 532 422 321 211 110 000

5. Business Objects XIR2 License Allocation May 24, 2006 5 Sample Information Packet FY06 Basis Report Basis Report using new model Access Grid (sample) License Adjustment Worksheet (sample) License type decision tree  “Which users need which kind of license?” University of Michigan Administrative Information Services

6. Business Objects XIR2 License Allocation May 24, 2006 6 License Adjustment Worksheet Choices WebI InfoView WebI now but InfoView if available InfoView now but WebI if available Delete University of Michigan Administrative Information Services

7. Business Objects XIR2 License Allocation May 24, 2006 7 Billing for License Maintenance Fees University of Michigan Administrative Information Services This allocation process does not include the submission of maintenance fees. Billing will be done ~ 6 months after upgrade For your information:  WebI Maintenance Fee: $42.76  InfoView Maintenance Fee: $26.08

8. Business Objects XIR2 License Allocation May 24, 2006 8 What next? University of Michigan Administrative Information Services On June 9 th, Access Services will be sending out packets to Financial ULs with current information *ALL* Unit Liaisons in each unit must:  Determine which license to give each user  Complete the License Adjustment Worksheet  Return License Adjustment Sheet by July 5 th

9. Business Objects XIR2 License Allocation May 24, 2006 9 University of Michigan Administrative Information Services Questions ?????