1. REPORT ON PROCUREMENT AND DELIVERY OF LTSM FOR THE 2015 SCHOOL YEAR PORTFOLIO COMMITTEE ON EDUCATION 24 FEBRUARY 2015

2. PRESENTATION OUTLINE Purpose
Understanding the LTSM procurement and delivery process
Provincial LTSM procurement and delivery modalities
Delivery of textbooks and stationery by provinces for 2015
Textbooks Retention and Retrieval
Delivery of Grades R to 9 workbooks

3. PURPOSE
To present to Portfolio Committee the Report on the Procurement and Delivery of Learning and Teaching Support Materials (LTSM) for the 2015 school year

4. UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS
Each year the DBE develops a Sector Plan to guide and set timelines for provinces to procure LTSM in readiness for the new school calendar year by November of the previous school year.
The plan is sent to provinces; provinces were requested to align their Management Plans to that of the DBE.
The DBE continuously reminds PEDs on the importance of aligning their Management plans to meet the end of November deadline for delivery of textbooks and stationery to schools. Deadline for provincial plans to be submitted to DBE is end of May each year.

5. UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS cont.
Schools place orders based on projected numbers June- July.
PEDs place orders with publishers July – August
Publishers deliver to PED warehouses Sept- Oct.
Managing agents deliver to schools Oct-Nov
Schools declare shortages Jan-Feb
Mop up orders placed by PEDs Jan- Feb
Mop up deliveries Feb-March

6. PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES
Eastern Cape
Textbooks for implementing grades are procured centrally by the province for all the schools, regardless of Section 21.1.c function or its quintile. Publishers appoint a managing agent to deliver textbooks to schools. The managing agent appoints SMMEs to deliver to schools.
Free State
Schools submit their orders online and these are sent via the regions to the provincial office. The province consolidates quantities and places orders with publishers. PED officials manage district warehouses from where textbooks are delivered to schools. Manufacturers are appointed to deliver stationery.
Gauteng
The province has appointed a managing agent to manage the procurement of both textbooks and stationery for only Section 20 schools. The managing agent manages the warehousing and distribution of LTSM to schools. Section 21(c) schools procure themselves.
KwaZulu Natal
The province has appointed a managing agent to manage the procurement, of both textbooks and stationery to schools.

7. PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Cont….
Limpopo
The province procures textbooks and stationery centrally for all schools. Publishers are invited to submit their lowest price. The province selects the three cheapest books on the revised catalogue and places orders in descending quantities of price A single manufacturer is appointed per district to provide stationery to schools.
Mpumalanga
All schools submit their requisitions for textbooks and stationery which are then verified and approved by Circuit Managers. The managing agent consolidates the quantities and places orders with publishers and stationery manufacturers.
Northern Cape
Schools place textbook orders electronically. The province consolidates and places orders with publishers. Schools order stationery themselves
North West
The province procures stationery and textbooks centrally on behalf of schools. The regions process orders for textbooks and stationery and forward the documentation to the province for payment.
Western Cape
The province procures textbooks for all CAPS implementing grades centrally directly
from publishers. Schools procure stationery.

8. DELIVERY OF TEXTBOOKS AND STATIONERY BY PROVINCES FOR 2015
It should be noted that having procured textbooks for the roll out of CAPS in each of the implementing years, the 2015 textbook orders are ONLY TOP-UPS with the exception of Grade 12 Folklore which is a new genre for African Home Languages.
Provinces placed orders with publishers with the exception of the Free State which had budget problems due to accruals.
The top-up orders were expected to bring provinces to the expected level of universal coverage.
It must be noted that provinces placed textbooks orders worth more than R3 billion for the 2015 school year.

9. PROVINCIAL BUDGETS FOR LTSM PROCUREMENT FOR THE MTEF
Province
2014/15 (R’000)
2015/16 (R’000)
2016/17 (R’000)
Eastern Cape R
To be provided
Free State R
Gauteng R R R
KwaZulu Natal R R R
Limpopo R R R
Mpumalanga R R R
Northern Cape R R R
North West R
Western Cape R
R 346,245 R

10. PROCUREMENT AND DELIVERY TO DATE
Provinces
% Textbooks Delivery to date
% Stationery Delivery to date
Grades 1-6, 10 and 11 Retention and retrieval
Universal Coverage
Eastern Cape
87%
97%
89, 3%
100%
Free state
80%
To be verified
Gauteng
Section 20=100% and Section 21=97.05%
Schools procure
95%
93%
KwaZulu Natal
99.8%
98%
63%
Limpopo
100% top up
32% mop up
99%
Mpumalanga
85%
Northern Cape
90%
North West
94%
To be provided
92 %
Western Cape
92%
89%

11. TEXTBOOKS RETENTION AND RETRIEVAL
Reports from provinces show that provinces have made retrieval and retention of textbooks a priority in all schools.
A conclusive report is expected after the 2014 procurement cycle in February 2015.

12. 2015 WORKBOOKS
For 2015 school academic year, the DBE distributed the following Workbooks to all public schools:
Grade R Workbooks;
Literacy/language Gr 1 – 6 in 11 languages;
Mathematics Grades 1-3 in eleven languages;
Mathematics Gr 4 – 9 English and Afrikaans;
Life Skills Gr 1 – 3 in 11 languages; and
English FAL Grades 1-6.
Workbooks are printed in two volumes

13. PRINTING AND DELIVERY OF WORKBOOKS
Printing of Grades 1-9 workbook 1 for 2015 academic year commenced at the beginning of June 2014 and was completed end of July 2014.
As at 30 September 2014, a total number of (82.18%) out of schools received 2015 workbook consignments.
An additional 1,5 million per volume was printed to provide for delivery to the outstanding schools in the fourth term.
Grade R workbooks 1-4 and 40% of Volume 2 grades 1-9 were delivered to school in the fourth term.
EC, WC, MP, KZN, LP, NW and GP provinces formally requested 5% additional workbooks quantities through the DBE tender processes to address shortages.

14. DELIVERY OF GRADES R TO 9 WORKBOOKS
The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 1 workbooks as at 16 January 2015:
Province
Total Schools Allocated
Total Books Allocated
Schools Dispatched
Books Dispatched
Schools Delivered
Books Delivered
% Schools Delivered
% Books Delivered EC
5 163
5 153
99.81%
99.78% FS
1 258
100.00% GP
2 127 KZ
5 928 LP
3 927
3 922
99.87% MP
1 635 NC
542 NW
1 488 WC
1 494
Grand Total
23 562
23 547
99.94%

15. DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont..)
The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 2 workbooks as at 16 January 2015:
Province
Total Schools Allocated
Total Books Allocated
Schools Dispatched
Books Dispatched
Schools Delivered
Books Delivered
% Schools Delivered
% Books Delivered EC
5 160
4 397
2 509
48.62%
46.65% FS
1 258
826
377
29.97%
28.18% GP
2 126
1 341
659
31.00%
30.54% KZ
5 927
4 019
2 125
35.85%
33.02% LP
3 926
2 643
1 425
36.30%
24.87% MP
1 623
1 194
661
40.73%
37.77% NC
542
245 46
41 010
8.49%
6.19% NW
1 484
1 059
432
29.11%
30.56% WC
1 494
848 71
90 870
4.75%
4.22%
Grand Total
23 540
16 572
8 305
35.28%
30.78%

16. DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont….)
The table below indicates the breakdown per province of the number of schools across the country that received Grade R volume 1 workbooks as at 10 December 2014:
Province
Total Schools Allocated
Total Books Allocated
Schools Dispatched
Books Dispatched
Schools Delivered
Books Delivered
% Schools Delivered
% Books Delivered EC
4 504
4 465
99.13%
99.06% FS
632
100.00% GP
1 339
1 333
99.55%
99.63% KZ
3 996
3 989
99.82%
99.89% LP
2 334
2 330
99.83%
99.86% MP
924
922
99.78%
99.90% NC
372
77 460 NW
946
944
99.79% WC
1 016
1 015
99.85%
Grand Total
16 063
16 002
99.62%
99.69%

17. PRINTING AND DELIVERY OF WORKBOOKS cont..
The delivery exceptions received as at 30 September is detailed in the table below. The exceptions are a result of incorrect data received from provinces. These are being addressed by the 7 provinces that ordered additional 5% stock
Province
Schools reported additional workbooks
Schools reported Introduction of new Language
Schools reported wrong language
New Grade
Omitted school EC 55 2 12 3 FS 15 - GP 43 1
KZN 81 6 LP MP 14 NC NW 47 WC 49
TOTAL
353 7 24 18

18. THANK YOU!