1. DTMB Enterprise Portfolio Management with Changepoint PPM
Paul Gipson, Changepoint Delivery Consultant

2. Agenda Changepoint Overview Candidate Management Project Management
Project Portfolio Management
Request Management
Resource Management
Time Management

3. Overview
Manage critical IT investments within a single, integrated platform across:
Portfolio and Investment Planning – top down approach to planning
Strategic and Operational Demand – selecting the right things to invest in
Project Portfolio Management – doing them well
Resource Management – Ensuring the right balance

4. Candidate Screening
A Candidate represents potential IT work
It includes budget estimates and evaluation questions used for planning and prioritization
Candidates are analyzed and prioritized so executives can decide which work to execute.
Candidates that have been approved can then be used to create projects.

5. Candidate Screening

6. Project Management
Capture Project Schedules

7. Project Management What can using Changepoint provide me?
Track against Schedule and/or Budget for Earned Value metrics
Status Updates from resources to provide a Forecast of task progress
Record Actual Time and Materials

8. Project Management What can using Changepoint provide me?
Provide data to produce meaningful Executive Status Reports and Portfolio data

9. Project Management What can using Changepoint provide me?
Track Risks, Issues, Change Requests, Defects, Corrective Action Plan, etc.

10. Project Portfolio Management
Project portfolios are made up of one or more projects.
Project portfolios allow you to group and evaluate projects that have a common set of metrics such as IT department, priority, funding source, or technology divisions.

11. Project Portfolio Management

12. Project Portfolio Management
DTMB has leveraged Changepoint data on the world wide web through Changepoint:
Information Technology (IT) Investment Fund Portfolio – A report to display projects that are currently in the IT Investment Fund
Michigan Legacy Application Modernization Planning – Captures projects that will replace or rewrite an application that is based on outdated, old or unsupported technologies.

13. Request Management
DTMB not only uses requests within Project Management but also stand alone to capture Operational Demand:
Changepoint Support Requests (SUPT) – Capture questions and issues associated with the Changepoint application itself.
Work Requests (CSR) – Capture smaller demand items coming from Agency and DTMB resources that have a lower level of complexity and/or duration.
IS Work Requests (ISR) – Used for I&O processing of incoming work to provide status, and plan for resource demand and Agency priorities.

14. Request Management

15. Request Management

16. Request Management

17. Resource Management

18. Resource Management

19. Resource Management

20. Resource Management

21. Time Management
Resources enter time in the time sheet and submit the time to their time approver for approval.
Time must be approved before any additional processing can be performed.
If time is rejected, you must make the necessary corrections before resubmitting the time entry.
Time can be adjusted or modified within a 35 day window. Exceptions are handled by administrators.

22. Time Management

23. Time Management

24. Time Management
Time by Resource Or
Time by Client…

25. …Or Time by System/Application…
Time Management
…Or Time by System/Application…

26. Time Management
Did I mention
Time by Activity Code?

27. How about, Time by Federal Program?
Time Management

28. Questions & Answers

29. THANK YOU