1. Timetablers Quarterly Meeting 23 October 2009

2. Introductions Putting names to faces

3. RMIT University©2009 Property Services 3 Enterprise Implementation Status Live system Testing Continuing Training Training package in development Training will be offered by ITS as a bridging program for existing users

4. RMIT University©2009 Property Services 4 2009 Room Audit Results Space TypeTimetabled FrequencyActual Frequency Classroom45%31% Computer Lab35%47% Lecture Theatre61%45%

5. RMIT University©2009 Property Services 5 2009 Room Audit What does the data mean? What can you do to help improve the results next year? –Book only what is required, –Delete bookings no longer required –Match class size to room capacity and then review

6. RMIT University©2009 Property Services 6 Timetabling Website Student Application for Space Hire Easy to understand/fill out Taking the legwork out of hiring space Trackable data management Students enquiring about hiring space on campus should be referred to this website. http://www.rmit.edu.au/timetabling/studentspacehire

7. RMIT University©2009 Property Services 7 Timetabling Website WRB for ad-hoc bookings management Improved Interface - (Location, Time functions) Manageable list of all bookings – ‘One Stop Shop’ for all ad-hocs 2010 bookings will be available from next week, for activities outside of the TAFE semester All course-based activities to still be generated from their parent Module http://www.rmit.edu.au/timetabling/wrbs

8. RMIT University©2009 Property Services 8 Policy and Procedure

9. Timetabling Policy/Procedure at School Level Open forum discussion where Christine Steele (GSSSP) will pose the question: How DO you keep those academic rascals in check?

10. RMIT University©2009 Property Services 10 Data Collection Feedback from Academic Staff at learning spaces forum Suggestions for data collection

11. Trading / Sharing Space (squeezing us all in) Open Forum

12. RMIT University©2009 Property Services 12 Tricks and Tips Locations Booking Window S+ running slowly? Ghosts making your activities list jump up and down the scroll bar? Rolled Over Bookings 2010 Roll over report followup - Unscheduled courses still in system - Activities not generated from parent module - Naming conventions ABCD-1234-S1-D-L1 Staff Details Deleting old staff

13. RMIT University©2009 Property Services 13 2010 Quarterly Meeting Schedule Tickets are limited and selling fast…. Thursday 28 January (2 – 3 weeks before STS go-live) Thursday 29 April (lead up to Sems 2 STS go live) Thursday 22 July (2011 S+ opens 26 July) Thursday 28 October (Publication of 2011 timetables)

14. Open Forum Thanks to everyone for attending Questions? Recommendations? What can we do to help the process?