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Effective Communication to Reduce Conflict Employee Assistance Program (EAP)

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Presentation on theme: "Effective Communication to Reduce Conflict Employee Assistance Program (EAP)"— Presentation transcript:

1 Effective Communication to Reduce Conflict Employee Assistance Program (EAP)

2 Interpersonal Relationships Breaking it down… Interpersonal -- existing or occurring between persons Relationship -- connection, association or involvement an emotion or other connection between people Inherent in these associations/connections between two people there may be concerns, differences and conflicts.

3 And Building it up… The most essential element for successful interpersonal relationships is: Effective Communication “Working and living in relationships with others is one of the most difficult things we do”.

4 Communication is: Information Ideas Feelings Attitudes Values Beliefs the sharing of Hopes Dreams Fears Frustrations Faith Meaning in Life with understanding

5 Communication The process used to send and interpret messages so that they are understood.

6 Three Elements of Communication Vocal Tone & Inflection 38% Body Language 55% Words 7% 93% of communication is non-verbal

7 Interpersonal Relationship conflicts are caused by: Strong emotions Misperceptions/stereotypes Poor communication Miscommunication Repetitive negative behavior

8 Objectives of Effective Communication The receiver interprets the message as the sender intended it. It achieves the sender’s purposes.

9 Meaning of Words  The 500 most commonly used words in the English language have an average of 28 meanings each.  The three-letter word “run” has more than one hundred different uses.

10 Connotations of Words Word average cheap conservative determined flashy liberal slender traditional Sender’s Meaning normal inexpensive moderate committed striking fair lean old-fashioned Receiver’s Connotation mediocre poorly made radical stubborn gaudy radical skinny dated

11 Sends clear messages Is in touch with feelings Does not assume the other person knows what he/she is thinking, feeling, etc. (and perhaps, that those thoughts or feelings are shared by the other person) Uses language, concepts, experience that other person can understand, appreciate Checks to see if the other person understands what he/she is sharing The Sender

12 Listens Acknowledges feelings Is open or concerned about hearing what the other person is conveying Does not make assumptions or stereotypes based on the past Hears and interprets messages of others not using our personal filter. Checks to see what he/she is hearing and interprets the message accurately The Receiver

13 Effective Communication Speak directly to person involved – pay attention to your body language Use of 3 part statements: Identify behavior Identify how you feel about the behavior Identify the impact the behavior has on you Use “I” statements to convey impact of behavior Convey your needs Establish clear limits and consequences Check for understanding Use “active listening”

14 Listening Definition To make a conscious effort to hear and attend closely: Requires effort Is active, not passive How do you know someone is listening to you?

15 Active Listening What is active listening? Some examples of active listening include: Use of encouraging words Body language Use of empathy Open ended questions Clarifying questions Check for mutual understanding Be in the moment

16 Why Does Communication Break Down? Personal style Barriers: Internal External

17 What is your communication style?

18 Passive Basic Communication Styles-Passive  Not clearly stating what one thinks, feels or wants. The message is one’s own needs, feelings, and desires are less important that the others’.  Goal is to please, to be liked, and avoid conflict.  Resulting feelings are anxious, ignored, hurt, and manipulated.  Benefits are avoiding unpleasant situations and conflicts.

19 Standing up for one’s rights and believing they are more important than others rights’. Goal is to win, to dominate, to assert power, to intimidate. Resulting feelings are self righteous, controlling, superior. Benefits are to feel control or power, to release anger. Beliefs are either him/her or me and it’s not going to be me if I can help it, “dog eat dog world.” Aggressive Basic Communication Styles-Aggressive

20 Respectfully and clearly stating what you think feel or want. Goal is to give/receive respect while making known opinions, wants or feelings, and to communicate effectively. Resulting feelings are feeling confident and successful. Benefits are feeling good about oneself and experiencing respect from others. Beliefs are being honest and not blaming. Assertive Basic Communication Styles-Assertive

21 Barriers to Effective Communication Internal and External: Noise or other physical/environmental distracters Sender’s and or receiver’s internal noise Lack of interest or motivation Lack of comprehension Disagreement Bias of either toward the other

22 What Can We Do To Ensure Effective Communication?

23 Practice Effective Communication. It is the key to successful relationships at work and at home. Demonstrate Active Listening skills…clear messages, accurate reception and interpretation. Be self-aware. Take personal responsibility and remember perspective. Manage your stress. Pace yourself. Use wide-angle lens. Train for change. Take good care of yourself. Develop and use your support system. You can only care for others to the degree that you take care of yourself. You Can:

24 Something to Think About….. The greatest problem of communication is the illusion that it has been accomplished. ~George Bernard Shaw

25 For more information, contact… Elizabeth Robinson, Manager or call 860-679-2877 Ct toll free: 800-852-4392

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