1. Navigating Dickinson HR Services New Employee Orientation Program at Dickinson College

2. Agenda 8:30 – 8:45Welcome and Introductions 8:45 – 9:15Introduction to Dickinson College 9:15 – 10:00Employee Benefits 10:00 – 10:30Employment Policies and Services 10:30 – 10:45BREAK 10:45 – 12:00Campus Tour 12:00 – 12:30Lunch Introduction to New Employee Checklist Session Evaluation/Question and Answer

3. Welcome and Introductions

4. Our Purpose Provides an opportunity for new employees to become acclimated to the campus culture by sharing information that will be useful in transitioning to their position, department, and Dickinson College.

5. Objectives By the end of this session, you will have a(n): Firm understanding of Dickinson College’s culture and history Appropriate level of information to complete all new employee documentation Increased awareness of the campus community including facilities and departments Opportunity to meet with your supervisor and/or representatives from your department Comprehension of key institutional policies Opportunity to address questions that will support your transition into the Dickinson College community

6. Group Activity Break up into groups of two (2) Each person takes one (1) minute to introduce themselves Items to address should include: Name Where you live Campus department Interests Each person will introduce their partner when we get back as a whole group

7. Introduction to Dickinson College

8. From the College’s Strategic Plan… “…Dickinson aspires to be a community of talented, engaged individuals who welcome debate in place of conformity. This community includes administrators, faculty, staff, and students dedicated to the College's aspirations and capable of conceiving and implementing programs that achieve them. People are the College's most valuable asset.”

9. Historical Facts Dickinson College was founded in 1773 and was the first college chartered in the United States on September 9, 1783 by Dr. Benjamin Rush. Dr. Rush described Carlisle as the “outpost of westward expansion”. Zatae Longsdorff arrived at Dickinson in 1884 and became the institution’s first female student. Donors of the college include President Thomas Jefferson, Vice President Aaron Burr, and Secretary of State James Madison. Graduates of Dickinson College include President James Buchanan and Supreme Court Chief Justice Roger Brooke Taney. The Dickinsonian, founded in 1872, is among the oldest ongoing newspapers in Pennsylvania.

10. Dickinson Figures 41 Major Fields of Study and 9 Special Programs Approximately 2,300 full-time students coming from 40 states and 30 countries (over 100 international students) Remains in the Top 50 of the national liberal arts colleges according to the 2006 edition of “America’s Best Colleges” (U.S. News and World Report) Global education programming currently consists of 32 programs that take place over six continents Average SAT score for admitted students is 1324

11. Divisions Campus Operations Academic Affairs President Development Library and Information Services Financial Operations Student Life Enrollment Management and College Relations HR Services Executive Assistant to President & Secretary of the College General Counsel Executive VP for College and Community Development

12. Campus Operations Oversees the day to day operations of the auxiliary enterprises of the College. Location: Throughout the Campus Includes the following departments:  Bookstore  Children’s Center  Conferences and Special Events (CASE)  Dining Services  Facilities Management  FAS Mail Center  Student Mail Room  Service Center

13. Academic Affairs A four-year program of study in the liberal arts. The academic calendar consists of both fall and spring semesters with an optional summer term. Location: Throughout the Campus Quick Facts  209 Faculty  94% have earned a Ph.D. or other terminal degree  11:1 Student to Faculty Ratio Includes the following:  Arts and Humanities  Social Sciences  Natural Sciences  Minors and Certificates

14. Human Resource Services Mission: HR Services is committed, in partnership with the College and local communities, to attract and retain a diverse workforce of creative, motivated, and engaged individuals whose leadership and contributions support the College's mission and values. Location: 55 North West Street Services within the division include:  Benefits  Employee Relations  Performance Management  Recruitment  Retirement  Staff Development  Employee Wellness

15. Enrollment Management and College Relations The mission of the division of Enrollment Management & College Relations is to build, support and maintain a lifelong connection to Dickinson by developing relationships between and among prospective and current students, parents, alumni and faculty. Location: Throughout the Campus Includes the following departments:  Admissions  Athletics  Career Center  College Relations  Financial Aid  Institutional Research  Summer Programs

16. Library and Information Services Provides research and technical support to all Dickinson students and employees. Location: Waidner-Spahr Library and South College Includes the following departments:  Library Services  Academic Technology Services  Institutional Systems  Infrastructure Systems  User Services

17. Development Our primary purpose is to manage and build relationships with alumni, parents, friends, foundations and corporations, with the intent of increasing interest in financially supporting the college. Location: 50 Moreland Avenue Includes the following departments:  Development  Leadership Giving  Annual Giving  Corporate and Foundation Relations  Development Administrative Services

18. Student Life Focuses primarily on the development of students’ social, emotional and educational growth as they strive to fully realize the aims of a liberal arts education. Location: Holland Union Building (HUB) Includes the following departments:  Counseling and Learning Support Services  Greek Life  Health Services  Religious Life and Community Service  Residential Life  Student Activities  Dean of Students  Office of Diversity Initiatives  Public Safety

19. Financial Operations Services within the division include:  Student Accounts (Tuition, loans & cashier’s office)  Accounts Payable  Payroll (Staff & Student)  Grants  Credit cards/Purchasing cards/Purchase orders  Planning & Budget  Endowment & Investment Management  General Accounting

20. Employee Benefits

21. Medical, Dental, Vision Life and Accidental Death and Dismemberment HIPAA Notice of Privacy Practice Health Advocate Expense Account Reimbursement Procedure Optional Additional Insurance Benefits Retirement Plan Tuition Exchange, Assistance, and Remission

22. Employment Policies and Services

23. Holidays  Seven (7) Fixed and Two (2) Floating Holidays  Work the Scheduled Day Before and After the Holiday  Christmas Day to New Year’s Day – Normally Paid College Holidays Vacations  Vacation time to be taken between July 1 and June 30  Vacation time can be taken in quarter hour increments  Administrators – 23 days  Support Staff – 15 days (20 days after 10 years of service) Sick Leave  Ten (10) days per year

24. Employment Policies and Services Responsible Use of Electronic Communications and Network Services  Email and documents considered intellectual property of the College  College reserves the right to monitor all communication including Internet and email  Use caution when drafting electronic communications

25. Employment Policies and Services Expectations  Support Staff Probationary Period: Three (3) Months  Administrative Probationary Period: Six (6) Months  An evaluation by your supervisor will be performed at the conclusion of the probationary period Performance Evaluations  Provides ongoing feedback on an employee’s overall performance  Allows managers to provide clear expectations  Written evaluations occur at least one (1) time per year

26. Employment Policies and Services Retirement  To Attain Retired Status, you must be at least age 60 with at least 10 years of service or 20 years of service have reached the age of 55  Medical coverage is available through the COBRA program  Eligible for early retirement from 52 to 62

27. Employment Policies and Services Workers Compensation  Public Safety, Dining Services, and Facilities Management personnel are to file a report within their department  Other employees contact your supervisor and HR Services Pay Calendar  Support staff: Biweekly on alternate Fridays (26 pays/year)  Administrators: Semimonthly – 15th and last business day (24 pays per year)

28. Employment Policies and Services Other Policies and Services  Emergency Close-Down or Delay Policy  Blood-Borne Pathogens Exposure-Control Plan  Motor Vehicle Regulations  Working for a Drug Free Community  COBRA  Sexual Harassment Policy  Employee Assistance Program (EAP)  Auto & Home Insurance

29. Campus Tour

30. New Employee Checklist

31. Session Wrap-Up & Evaluation

32. Banner – Creating “A Unified Digital Campus” Banner is a campus-wide initiative which has integrated our administrative processes and technologies in the following areas: Finance Development Student and Faculty Administration Financial Aid Human Resources Payroll The creation of web-based access provides employees self-service capabilities to do their jobs and view/change personal information (address, W-2, etc).

33. Banner Self Service Click the Enter Hours links to record time Click Save To access Banner Self Service, go to http://banner.dickinson.eduhttp://banner.dickinson.edu

34. Success Factors Be Flexible and Open to Change Take Ownership Provide Quality Service Think Institutionally Look for Opportunities to Continually Enhance Your Skills and Wellbeing

35. Next Steps Continue to review Employee Handbook and other administrative information Complete the New Employee Checklist with your supervisor within the next five (5) days And….

36. Feedback and Questions? Please contact HR Services for answers to your questions at: http://www.dickinson.edu/hrservices or call us at (717)245-1503 Thank You!

37. Objectives By the end of this session, you will have a(n): Firm understanding of Dickinson College’s culture and history Appropriate level of information to complete all new employee documentation Increased awareness of the campus community including facilities and departments Opportunity to meet with your supervisor and/or representatives from your department Comprehension of key institutional policies Opportunity to address questions that will support your transition into the Dickinson College community