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Applying for Tuition Assistance using eTA (Electronic Tuition Assistance Application)

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Presentation on theme: "Applying for Tuition Assistance using eTA (Electronic Tuition Assistance Application)"— Presentation transcript:

1 Applying for Tuition Assistance using eTA (Electronic Tuition Assistance Application)

2 Logging in After creating an NKO account, enter your User Name Enter your Password Click on “Login” OR use your CAC card (only possible if you’ve already used User Name & Password on a CG workstation at least once)

3 First Screen After logging in, this screen will appear To apply for TA, click on “My Tuition Assistance (WebTA)” to begin

4 New Application To fill out a new application, click on “Create TA Application”

5 New Application (cont.) PLEASE read agreement conditions carefully before clicking “I Accept”, which is the same as signing a legal document. NOTE POSSIBLE PENALTIES FOR NOT MEETING ALL CONDITIONS.

6 New Application (cont.) Click “Yes” - If you’re attending the school listed Click “No” - If you’re attending a different school than that listed or if you’ve never used eTA before.

7 Applicant Information  Enter or verify the info needed on this page (disregard items in red boxes).  If any of the default info on this screen is incorrect contact your SPO to correct it in DirectAccess.  FIELD #7: if you use your personal e-mail address, you may not receive notification your authorization is ready  FIELD #8: enter reviewer’s e- mail address (ask ESO which address to use here)  FIELD #9: select “None”  FIELD #15: ask ESO which unit to enter here

8 Step 2 of 3  After you fill in FIELD #16, more fields will appear  FIELD #17: “No”  FIELDS #18 through 20: complete only if you’ll be graduating within the next 12 months  Ignore FIELDS #21 through 24  Click “Next” button

9 Tip Clicking on this icon ( ) will either open a drop-down menu of items from which you select one OR it will take you to an Assist Window, where you’ll find information that will assist you with completing fields that show the icon.

10 Step 3 of 3 This is where you enter your course information: read the directions carefully and fill out FIELDs 25 through 36.

11 Step 3 of 3 (cont.) FIELD 25: School Name –Your previously-selected school will appear here. –If you’ve never selected a school, use the icon to find your school. FIELD 26: Enter the dates your schools term starts and ends. Don’t enter your 1 st day of classes or the 1 st day of orientation for the start date; don’t enter your last day of classes or finals as the end date. day. Use term starting & ending date as listed in the course guide. –Note: List only courses which have term start and end dates that are exactly the same. E.g., if you’re taking 3 courses, 2 of which are in the term starting on 12/01/2010 and one of which is in a different term starting on 02/01/2011, only list the first two on them same application, then fill out a separate application for the third course.

12 Step 3 of 3 (cont.) FIELD 27: Course – enter course department and number exactly as it appears on your schedule; don’t include section number. (If you use the drop- down menu, FIELDs 27, 28, and 33 will be filled in automatically.) FIELD 28: Course Title – enter course title exactly as it appears on your schedule. FIELD 29: Foreign Language – if the course you’re taking is a language course, check the box; otherwise leave it blank

13 Step 3 of 3 (cont.) FIELD 30: Course Description – enter number corresponding to type of course you’re taking. –1 = On-base (classes held on military base) –2 = Off-base (classes held on campus) –3 = Distance Learning –4 = Credit-by-examination FIELD 31: Course Level –D = Developmental/Remedial (course number often begins with a zero; only applicable if you will receive college credit) –L = Lower Level (100-299) –U = Upper (300-499) –G = Graduate Level (500>) –V = is not applicable to CG personnel

14 Step 3 of 3 (cont.) FIELD 32: Course Primary Instructional Mode – enter course’s primary instructional mode: –C = CD-ROM –I = Instructor (sit-in-class courses) –P = Paper-based –T = TeleTraining –V = Videotape –W = Web/Internet FIELD 33: Course Credit Hour Type – enter type of credit hours (does your school run on a semester or quarter system?): –S = Semester hours –Q = Quarterly Hours –C & K are not applicable to CG personnel

15 Step 3 of 3 (cont.) FIELD 34: Course Credit Hours – enter number of credit hours FIELD 35: Cost per Credit – enter per-credit tuition

16 Step 3 of 3 (cont.) FIELD 36: Course Fees – enter total of all fees for that course which are covered by TA (if any)

17 Step 3 of 3 (cont.) If taking more than one course, go to row “b” to enter the second course, row “c” for the third, etc. Review your entries carefully; mistakes submitted to your ESO will mean you have to cancel this request and completely re-do it. Click on “Save”. Remember: all courses listed must have same start and ending dates. Courses with different starting or ending dates must be submitted on separate applications.

18 New Application (cont.) If eTA detects any problems, it will let you know at this time. Click on “Yes” after you acknowledge the warnings and if you want to continue the application. Click on “No” if you do not want to continue the application.

19 Review your application If everything looks correct, click “Submit”. You can click on “Cancel” to delete your application. You can click on “Change” to correct anything you’ve entered.

20 Submit your application Once you click the “Yes” button, you can make no more changes to your application. Make sure everything’s correct before clicking “Yes”.

21 Application is sent to ESO Your application can still be canceled, however. Just click on “Cancel” If your ESO didn’t receive your application, click “Resubmit”.

22 Wait…you’re not done Your ESO can’t process your application until s/he confirms the per-credit tuition and fees you listed no your application, after seeing documentation from your school Acceptable documentation includes: –URL to applicable web page(s) –Scanned documents (e.g., pages from school’s catalog or course guide) –Hard-copy catalog, course guide, etc. You must submit supporting documentation for each new TA application. You’ll receive an e-mail notification once your application has been approved.

23 To check on Existing Applications Log in to eTA as normal Click on “Existing Applications” You can check the status of existing applications and get your TA authorizations here

24 Existing Applications (cont.) Scroll down

25 Existing Applications (cont.) The status is located in the last column (see red square). To view the entire application or the comments, click on “View” (see red circle).

26 FY Cap Status To see how much TA you’ve used in the current FY, log in as usual Click on “FY Cap Status”

27 FY Cap Status (cont.) The amount shown does not include applications not yet processed.

28 A few days after submitting your grade report to your ESO log in and go to the “My History” page. View Courses TA Paid For

29 View Your History (cont.) If you see a blank spance in the “Grd” column, that means the grade for that course was never entered. Contact your ESO ASAP to see what’s up. You may need to re-send your grade report to your ESO.

30 Sailor Tuition Assistance Application To access the Sailor Tuition Assistance Application go to

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