1. By: Ms Kellie Claflin, Gillett and Suring FFA Advisor
Parli Pro
By: Ms Kellie Claflin, Gillett and Suring FFA Advisor

2. Organization of Meetings
Call to order
Reading of minutes
Unanimous consent (if 1 person objects, vote)
Officer reports
Standing Committee reports
Exist in bylaws/constitution
Special Committee reports (ad hoc)
Short term, can be fact finding
Special orders
Unfinished business (not “old business”)
New business
Announcements, program, adjournment

3. How many officers needed for meeting?
President or chair
Secretary or clerk

4. Meetings and sessions
Meeting: a single official gathering of the members of an organization, with a quorum present, in order to transact business
Quorum: the minimum # of members needed to conduct business. Majority of members – 50% + 1; can be different if stated in bylaws
Session: series of connected meetings

5. Bring business before the group
Making the motion
Second
Chair ‘state the question’
Debate
Chair ‘puts the question’
Vote

6. Making the Motion Move a motion: make a bed “I move that…”
Maker cannot debate against!
Motions are to be positively put forward
Bad: I move that the chapter does not go bowling.
Second
The person that seconds may debate against it

7. ‘Stating the Question’
Perfecting the motion – when the chair asks maker for additional info to make motion more specific
Locks the motion
Maker can still withdraw motion through a motion or by making a request
Item shifts from motion to question

8. Debate For each motion Debatable appeal
2 debates/person
No more than 10 min. for each debate
Length, etc. can be changed in special rules
Debatable appeal
Chair gets 2 debates
Members get 1 debate
“I’m in favor” or “I’m opposed”
Should restate original motion

9. ‘Putting the Question’
Chair asks for “further debate”
Puts the question to a vote

10. Vote Voice (aye or no) Hand Standing Ballott Roll Call
Chair state results – outcome of vote & effect

11. Organization of motions
Main motion
Subsidiary motions
Incidental motions
Privileged motions
Motions that bring business back before the assembly

12. 2 Rules Rule #1: Only one motion before the assembly at a time
Rule #2: Only one speaker at a time

13. Main Motion Purpose Salient points “I move that…”
to introduce an item of business
Salient points
Second, amendable, debatable, majority vote
“I move that…”

14. Amendment Purpose Options “I move to amend the (motion/amendment) by…”
To improve the motion or amendment
Options
Add (end)
Insert (within)
Delete (strike)
Combination (strike & add)
“I move to amend the (motion/amendment) by…”

15. Primary amendment Purpose Salient Points
Amends the motion
Salient Points
Second, amendable, debatable**, majority vote
**can be debated only if question amending is debatable

16. Secondary amendment Purpose Salient points
Amends the primary amendment
Salient points
Second, not amendable, debatable**, majority vote

17. Request for information
Purpose
Questions regarding item of business (non-parli)
Salient points
No second, not amendable, not debatable, handled by the chair, may interrupt
“I rise to a point of information” or “I request…”
Chair: “Please state your point”

18. Parliamentary Inquiry
Purpose
Questions dealing with parli pro
Kind method of correcting that which is out of order
Salient points
No second, not amendable, not debatable, decision by the chair, may interrupt
“I rise to a parliamentary inquiry
Chair: “Please state your inquiry”

19. Refer to a committee Purpose Salient points
Enables consideration of an item of business
Salient points
Second, amendable, debatable, majority vote
“I refer to the “committee” the motion that…”
Restate the motion

20. Adjourn Purpose Salient points “I move to adjourn”
Formally ends the meeting
Can be made with business pending
Salient points
Second, not amendable, not debatable, majority vote
“I move to adjourn”

21. Things You Can Do After Adjourning
Ask for announcements
Fix the time to which to adjourn – a legal continuation of present meeting
Reconsider
Reconsider & enter on minutes

22. Postpone to a certain time
Purpose
Provides time for informal discussions, deliberation & securing followers
Postpone to a later in the meeting – as long as the meeting occurs in the quarter (3 mo.)
At the next meeting taken up as unfinished business
Can also be special order
Salient points
Second, amendable, debatable, majority vote (2/3 if special order)
“I move to postpone later in the meeting the motion…”

23. Postpone indefinitely
Purpose
In effect, “kills” the motion (for this meeting)
Can be brought up as new business
Salient points
Second, not amendable, debatable, majority vote
Can reconsider
“I move to postpone indefinitely, the motion that…”

24. Limit or extend time for debate
Purpose
Provides more or less time
Extends the # of debates and/or time limit
Limit the # of debates and/or time limit
Salient points
Second, amendable, not debatable, 2/3 vote

25. 2/3 vote Used if rights of individuals or minority are impacted
To figure out 2/3
Double the lower #
If greater than, not 2/3
Practice
Yes – 30
No – 10
10 x 2 = 20
Motion passes