1. Infor ERP LN – AP and Cash Payments Overview
Dan Aldridge  CEO  Performa Apps   
website  
linkedin  Dan Aldridge

2. Finance Training Agenda – ACR & CMG
ACR - Accounts Payable Overview
Overview
Master Data
Processing
Open Entries
Exercises
CMG - Cash Management Overview

3. Finance Training Agenda – Accounts Payable
Overview

4. Finance Training Agenda – Accounts Payable
Overview
Business Partners
Financial Customer Groups
Processing
Terms
Master Data
Parameters
Procurement Card
Purchase Invoice
Report Definition
Processing
Received Invoices
Invoice – Matching
Invoice - Cost
Recurring Purchase Invoices
Reporting
Open Entries
Dashboard
Aging Reports
Recalculate Invoice-From BP Balances

5. Accounts Payable Business Partners
All supplier and/or all customer roles must be defined for a business partner
Buy
From
Sold To
Ship
From
Ship To
Business
Partner
Supplier
Roles
Customer
Roles
Invoice
From
Invoice
From
Invoice To
Invoice To
Accounts Payable Business Partners
Pay To
Pay To
Pay By
Pay By

6. Accounts Payable Supplier Information
Supplier Buy-From:
BP Status
Language
Area
Line of Business
Address
Order Discount
Purchase Office
Terms of Delivery
Supplier Invoice-From:
BP Status
Language
Address
Currency
Financial Supplier Group
Statement Method
Terms of Payment
Payment Method
Supplier Ship-From:
BP Status
Language
Address
Warehouse
Supplier Pay-To:
BP Status
Language
Address
Currency
BP Bank
Accounts Payable Supplier Information

7. Accounts Payable Financial Supplier Groups
Business Partner
Accounts Payable Financial Supplier Groups
Financial Supplier Group
Ledger Accounts

8. Accounts Payable Financial Supplier Groups
Financial Supplier Group Information:
Control Account
Currency Profit & Loss
Payment Differences
Discounts
Late Payment Surcharges
Invoice Receipts
Anticipated Payments
Price Differences
Unallocated Payments
Advance Payments
Others
Accounts Payable Financial Supplier Groups

9. Accounts Payable Purchase Order Steps
Print Purchase Order
PN4
Print Good Rec. Note
Maintain Receipts
Print Claims
Maintain Approvals
Print Storage List
Print Return Notes
Accounts Payable Purchase Order Steps
Print Purchase Inv.
Process Delivered
Purchase Orders

10. Accounts Payable Cost Invoices
Purpose: To process invoices for (non-inventory) items that were purchased without a purchase order.
No longer separate Transaction Type in LN.
Process Flow:
Maintain Transaction
Purchase Invoice Header
Purchase Invoice Lines
Optional:
- Change terms of payment.
- Attach payment schedule,
then create transactions
from schedule.
- Change authorization data.

11. Accounts Payable Purchase Order Matching
Receive and Authorize Invoice
Register (Voucher) Invoice
Purchase Invoice Matching:
Automatic or Manual*
Booking Difference
Approve Price Difference
Approve Invoice for Payment
Optional

12. Accounts Payable Keywords
Received
Invoice has been entered in “Maintain Received Purchase Invoices” session
Registered
Invoice can be a batch in “Maintain Transactions” session. Ledger accounts will then be assigned.
Matched
Invoice has been matched to Purchase Order and/or Receipt in “Match/Approve Purchase Invoices with Orders” or “Match Receipts” sessions.
Approved
Invoice has been approved (authorized) in “Approve Purchase Invoices” session
Canceled
Invoice has been canceled in “Maintain Received Purchase Invoices” session
Accounts Payable Keywords

13. Accounts Payable Order Matching Differences
Booking Difference:
An additional invoiced amount.
Recorded as an add-on cost.
Enter G/L account and dimension code.
For example, freight, insurance, and so on.
Price Difference:
A true Purchase Price Variance (PPV).
The invoiced price is different than the PO price.
G/L account price variance (within tolerances).
G/L account result (outside tolerances).

14. Finance Training Agenda – Accounts Payable
Master Data

15. Accounts Payable – Master Data Parameters
Default Aging Analysis
Transaction Types for Currency Differences
Financial Customer Groups
Procurement Cards
Matching Codes
Accounts Payable – Master Data Parameters

16. Accounts Payable – Master Data Parameters
Purchase Invoices
Hold Reasons
Assigned Approvers
Authorizations
Matching Tolerances
Purchase Offices
Reporting
Aging Analysis Data
A/P Statements
Credit Notes Letter
Accounts Payable – Master Data Parameters

17. Finance Training Agenda – Accounts Payable
Processing

18. Accounts Payable – Processing Procurement Cards
Procurement Card processing is focused on corporate houses, where the products are purchased using a corporate Procurement Card.
The buyer is not necessarily a regular buyer of goods in the organization

19. Accounts Payable – Processing Procurement Cards
Manually
Manually
Electronically
Electronically
Purchase Requisition
Holiday Inn hotel EUR 850
Lufthansa EUR 1.400
Holiday Inn hotel EUR 850
Lufthansa EUR 1.400
EUR 2.250
Match
Manually
Automatically

20. Accounts Payable – Processing Procurement Cards
Procurement card number
Procurement card company (business partner)
Status / validation data
Credit limit
Procurement Cards
Line Category
Purchase requisition
Past adjustment
Others
Default ledger account
Procurement Card
Lines

21. Accounts Payable - Processing Received Invoices
Purpose:
To optionally preregister invoices without generating financial transactions and opening A/P items.
Also includes authorization by different employees/departments for further A/P processing.

22. Accounts Payable - Processing Accounts Payable Purchase Invoice Processing
Received Invoices
Maintain
Transactions
Maintain Purchase
Invoices
Approval
Matching with
Orders
Maintain
Transaction Lines
Approval
GLD Processing

23. Accounts Payable - Processing Types of Matching
Register Invoice
Yes
$ Receipt / $ Invoice - Tolerance No
Automatic Match
Manual Match
Complete
Price Difference
On FSG
Approve Invoice

24. Accounts Payable - Processing Assign Credit Notes to Invoices
Now
Later
Original Invoice
Transaction Type
One Credit Note
to One Invoice
One Credit Note
to Many Invoices
Reduces the Open
Balance of the Invoice

25. Accounts Payable - Processing Recurring Purchase Invoices
Period 1
Period 2
Period N
Today

26. Accounts Payable - Processing Tolerances
Higher
Lower
% $
% $ 2% 5%
Receipt Amount = $100.00
Invoice Amount = $120.00
Out of Tolerance
Receipt Amount = $100.00
Invoice Amount = $97.00
In Tolerance

27. Finance Training Agenda – Accounts Payable
Open Entries

28. Accounts Payable – Open Entries Print / Display Options
Business Partner (BP) Purchase Invoices
Registered Purchase Invoices by BP
BP Totals
BP by Factoring Company
Print Purchase Invoices
Print Invoice Authorization Schemes
Print Invoice-from BP Balances
Print Invoice-from BPs Total Balances (by Co.)
Print Aging Analysis by Invoice-from BP
Print Invoice-from BP Aging Summary
Print Invoice-from BPs Finalized Transactions
Print Control Account Checklist
Print Recurring Purchase Invoices
Need info NOW?

29. Accounts Payable Dashboard
Main Accounts Payable Dashboard

30. Review Questions and Answers

31. Accounts Payable Training Exercises
Input Cost Invoice
Finalize Batch
Review in Transactions in ACP Dashboards

32. Finance Training Agenda – Cash Management

33. Finance Training Agenda – Cash Management
Overview
Master Data
Parameters
Payment Authorizations
Bank Relations & Methods
Check Master
Electronic Bank Statements
IRS 1099 Reporting
Processing
Payments to Suppliers
Receive Payments

34. Finance Training Agenda – Accounts Payable
Cash Management
Overview

35. Cash Management Remittance based on cash application
Facilitates quick data entry
Does not restrict user with data consistency checks
Checks are done when applying the remittance advice
Reduction of cash application lead time
Options to easily handle:
Short payments
Over payments

36. Cash Management Uninterrupted supplier payment process
Select Invoices for Payment
Payment Batch X1
Uninterrupted Payment Process
Payment Created
Financial Posting
Exception Error
Payment Batch X2

37. Cash Management Uninterrupted payment/receipt process
Payment Process Defaults
Devices
Starting Check
Senders Identity
File Identification
Device for Payments
Payment Process Defaults
by Bank/Payment Method

38. Cash Management Uninterrupted payment process
Error report during Payment Process
Display of all exception errors per payment batch

39. Cash Management Accounting for anticipated payments
Check Run At
Bank Reconciliation
Check received by
Supplier and presented to Supplier’s Bank
Check mailed
Check clears your Bank
L E D G E R E N T R I E S
Anticipated
Payments
Cash
Clearing
Debit Credit
Debit Credit
Anticipated
Payments
Cash
Clearing
Debit Credit
Accounts
Payable
Cash

40. Finance Training Agenda – Accounts Payable
Cash Management
Master Data

41. Cash Management – Master Data Parameters
Payments by Company Group
Select Only Finalized Invoices
Payment Differences Tolerances

42. Cash Management – Master Data Payment Authorizations
Used to limit check writing to selected user along with putting limits on size of payment.

43. Cash Management – Master Data Payment / Receipt Methods
Separate Methods for:
Receipts
Payments – Checks
Payments – ACH
Checks Printing:
Multiple Checks
Single Check w/Remittance
Single Check with overflow
to Remittance.

44. Cash Management – Master Data Check Master
By Payment Method
Check Status:
Not Used
Test Print
Void
Damaged
Anticipated
Rejected
Paid

45. Cash Management – Master Data Check Master
Reasons
Can be Added
to Payments
Valid for 1099-MISC
Yes / No

46. Finance Training Agenda
Cash Management
Processing

47. Cash Management – Processing Supplier Payments
Based on Payment Batches
Created by session and modifiable.
Supplier total can not be negative.
Can be used for EFT or Checks
Use separate batches for EFT and Checks
Use different payment Methods.
Payments can be easily voided or rejected until cleared.
Payments not in GLD until Posted.
Automated clearing available with Bank Electronic file.
Requires set up of EBS import specifications.
Still requires manual processing for problem checks.

48. Cash Management – Processing Supplier Payment Process
Select invoices for
payment
Payment advise
Trade Note
process
Automatic payment
process
Documents
Documents
File
Electronic
bank statement
Manual
bank statement
Change Trade Note
step
Automatic
matching
Reconcile
Open entries

49. Cash Management – Processing Select Invoices for Payment
Create Batch to pay
May be modified
Not Selected
Prints a report of invoices NOT selected.
Helpful Hint:
You should print the “Not Selected” report to see what is still open.

50. Cash Management – Processing Payment Advice
Ability to modify Payment Batch before paying invoices.

51. Cash Management – Processing Process Payments
Compose Payment
Assign Banks to Payment
Audit Payments
Create Payment Orders
Checks
ACH
Print Remittance Letters
Post Payments to GLD
By Payment Batch

52. Cash Management – Processing IRS 1099 Reporting
Generates output for filing
1099s with IRS
Can be either:
Paper
Electronic

53. Cash Management – Processing Customer Payments
Manual process uses same session as Journal Vouchers
Uses “Cash” Transaction Type
Normally uses a “Checksums” for batch.
Automated process available with Bank Electronic file.
Requires set up of EBS import specifications.
Used with Lockboxes
Still requires manual processing for unmatched receipts.

54. Cash Management – Processing Customer Payments
Physical Receipt of Cash, Check, etc.
Manual Receipts $
Direct
Debit
Direct Debits OR
Cancel Open Invoices
Advance Receipts
Receipts not specifically
Allocated to Open Invoices
Non-BP Related remittance for
Sundry Sales (Trans posted
Directly to GL)
Business Partner’s bank is automatically charged for a selected sales invoice

55. Cash Management – Processing Customer Payments
To process manual bank reconciliation entries, available Transaction Types in the Bank Transactions (tfcmg2100m000) session include:
Receipt Transaction - The Bank transaction type to process customer receipts and payments for credit notes
State Bank & Trust
S T A T E M E N T
7/12/99 $
Deposits
Checks
7/18/99 $
7/23/99 $
7/30/99 $
7/01/99
7/06/99
7/07/99
7/08/99
7/09/99 $ $ $ $ $ $
325432
325438
325447
325448
325449
svc chg

56. Cash Management – Processing Customer Payments
Journal - The Bank transaction type to process charges directly to the general ledger (e.g., bank costs, bank service charges, and other sundry charges)
Receipt Reconciliation - The Bank transaction type to process anticipated receipts actually received by the bank
Unallocated Receipt - The Bank transaction type to process an unallocated receipt not linked to an invoice. These amounts can be assigned to open entries now (Assign Adv./Unall. Receipt under Specific), or at any later date
Unallocated Receipt - The Bank transaction type to process an unallocated receipt not linked to an invoice. These amounts can be assigned to open entries now (Assign Adv./Unall. Receipt under Specific), or at any later date

57. Cash Management – Processing Customer Payments
Unallocated and advance receipts:
Create open cash amounts on the partners account after
they have been reconciled to the bank statement.
Advance receipt:
Tax can be calculate tax on Advance Receipt.
Unallocated receipt:
Tax can NOT be calculated on Unallocated Receipt.
Choosing which type of receipt to create depends on the business
situation and the local tax legislation requirements.

58. Review Questions and Answers

59. Cash Management Training Exercises
Create Payment Batch
Edit Payment Batch
Process & Post Payment Batch
Finalize Batch
Review in Transactions in ACP Dashboards

60. For more info: Email dan.aldridge@i-app.com
@iapperp
Website: