1. Establishing an Existing and Emerging Technologies Committee on your Campus AHEAD 2014 Presented by UAB Disability Support Services and UAB Legal Counsel: Allison Solomon, MS, CRC: Director, DSS Valerie DuBose, M.Ed, CRC: Assistant Director, DSS Brittany Gregg, MA, ALC: Counseling & Services Coordinator, DSS Cary Wahlheim, UAB Legal Counsel

2. Disability Support Services at UAB What our school looks like Approximately 20,000 students (436 of which are registered with DSS) A public urban institution included in the “Urban 13” with students from 45 states and 69 countries UAB does not operate within a typical Student Affairs model Current model allows for more direct communication with the Provost President Provost Vice Provost for Student & Faculty Success Executive Director for Retention Initiatives & Academic Engagement Disability Support Services

3. What is an Existing & Emerging Technologies Committee? Group of campus administrators with the authority and influence to generate and affect policy decisions Goals: ensure accessibility of technologies used at UAB increase awareness of UAB’s responsibility to make choices and develop policies with accessibility in mind What’s in a name?

4. Why Now? Recent case law 2010 joint DOJ / DOE “Dear Colleague” letter South Carolina Tech resolution agreement Louisiana Tech University settlement University of Montana resolution agreement It’s the right thing to do!!

5. Behind the Scenes: History and Timeline 2008 Web and Technology Access Committee 2011 ADA Technology Compliance Meeting 2011 - 2013 Committee Development Phase Sep 2013 Invitation from President Nov 2013 1 st meeting: Intro and goals March 2014 2 nd meeting: Contracts June 2014 3 rd meeting: Web accessibility Web and Technology Access Committee (2008) ADA Technology Compliance Meeting (2011) Committee Development Phase (2011 – 2013) Invitation from President to committee members (Sep. 2013) 1 st EETC meeting - introduction of members, committee goals (Nov. 2013) 2 nd EETC meeting - accessibility considerations when entering into contracts and working with vendors (March 2014) 3 rd EETC meeting - accessibility considerations for web design, EIT policy (June 2014)

6. Developing a Committee: Identifying Key Administrators What administrators / departments can you identify? Vice Provost Legal CounselADA/504 Compliance Officer Disability Services ProcurementInstitutional Effectiveness Retention Initiatives E-LearningFaculty Senate Academic Technology LibrariesHuman Resources Media Relations PR / Marketing SOM Student Services

7. Developing a Committee: Needs Assessment What areas have you identified at your institution that are in need of improvement? university contracts, choosing to purchase software and hardware creating databases developing and maintaining webpages and building online classes planning and implementing university events faculty development opportunities

8. Committee’s Impact on Campus Captioned videos Building design Contracts regarding the purchase of software Web and EIT policy development Committee members have become the “go to” person for accessibility in their department / area Disability Support Services Existing & Emerging Technologies Committee: Committee member photo June 2014

9. Rolling with Resistance Present the committee as an investment Who is willing to “sell” the committee with you? Cultivate relationships with key administrators Be willing to commit to teaching others Attitude is everything Be realistic!

10. Tips and Resources Engaging with your institution’s legal counsel What resources are available for those who do not have access to legal counsel? What about the “1 person” disability services office? Accompanying tool kit (ahead.org, 2014 Conference Handouts) Contains additional information and resources including case law summaries, 4 phases for establishing a committee, sample committee invitation letter and agendas, etc.

11. Questions? Contact us: UAB Disability Support ServicesUAB Legal Counsel Allison SolomonCary Wahlheim Valerie DuBose(p) 205.934.3474 Brittany Greggctw@uab.eductw@uab.edu (p) 205.934.4205 (f) 205.934.8170 dss@uab.edu www.uab.edu/dss