1. D ROPOUT C ALCULATIONS March 2012

2. O VERVIEW Review of Annual Dropout Rates Review of Cohort Dropout Rates Data Corrections

3. A NNUAL D ROPOUTS Summer Dropouts Students that finish one school year and fail to return for the next school year by Oct 1 st Term Dropouts Students that stop attending school during the school year and fail to return to school before Oct 1 st

4. S UMMER D ROPOUTS EOY SRC 2009-2010 Active record, non-graduate Fall SRC 2010-2011 No active/inactive records from any LEA N records with a W0xx, W4xx, W8xx, or W9xx Exit Code

5. S UMMER D ROPOUTS – CONTINUED EOY SRC 2010-2011 No active/inactive records from any LEA Entry Date prior to Oct 1 st No N records with a W3xx, W5xx, W6xx, or W7xx Exit Code Exit/Withdrawal Code prior to Oct 1 st This student is a DROPOUT for 2010-2011

6. S UMMER D ROPOUTS EOY SRC 2009-2010 Active record, non-graduate Fall SRC 2010-2011 Active/inactive record from any LEA N record with a W3xx, W5xx, W6xx, or W7xx This student is NOT a DROPOUT

7. S UMMER D ROPOUTS – EOY SRC 2009-2010 Inactive record with a W9xx Exit Code EOY SRC 2010-2011 No active/inactive records from any LEA No N records with a W3xx, W5xx, W6xx, W7xx, or W9xx Exit Code This student is a DROPOUT for 2010-11 L ONG T ERM A BSENCE

8. T ERM D ROPOUT EOY SRC 2010-2011 Inactive record with a W8xx Exit Code Fall SRC 2011-2012 No active/inactive records from any LEA N records with a W0xx, W4xx, W8xx, or W9xx Exit Code This student is a DROPOUT for 2010-11

9. 2009-2010 EOY SRC Active Students and LTAs 2010-2011 Fall SRC Summer Dropouts 2010-2011 EOY SRC Summer Dropouts, LTA returners Pool of W8s 2011-2012 Fall SRC Term Dropout returners 2010-2011 E VENT D ROPOUT R ATE – D ATA R EQUIREMENTS

10. C OHORT D ATA Cohort is assigned the first time a student enters 9 th grade anywhere in a Virginia public school Data is continuously updated in the Cohort table until a diploma is earned If a Certificate or GED is earned, it can only be updated with a diploma If a student with an IEP or in an LEP program is ACTIVE on the last day of school of the 12th grade year, the student is moved into the next cohort → “slider”

11. B UILDING A L ONGITUDINAL D ATA S ET SRC Table Raw SRC data - multiple records for every STI SRC Table Raw SRC data - multiple records for every STI Cohort Table One record for each STI displaying the latest information on the student Cohort Table One record for each STI displaying the latest information on the student Cohort Snapshot Table A snapshot of the Cohort Table on a particular day Cohort Snapshot Table A snapshot of the Cohort Table on a particular day FGI & OGR cohorts are assigned during this process The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC) Virginia On-Time Grad Rate & Cohort Dropout Rate Virginia Federal Graduation Indicator Graduation Completion Index Each blue summary table includes data for the subgroups and an “as of date” “the movie” “the movie poster”

12. C OHORT D ATA – CONTINUED Dropouts include any student whose latest status is “Dropout” Dropouts include any student whose latest status is “Unconfirmed” Transferred to another LEA but is assigned a new STI Reported transferred to another LEA but discontinued public schooling instead

13. Fall, Spring, EOY SRC 2007-2008 First-Time Ninth Graders Active/Inactive records All records between Fall SRC 2007-2008 through Summer SRC 2010-2011 Last record has a W0xx, W1xx, W2xx, W4xx, or W8xx Exit Code 2011 C OHORT D ROPOUT R ATE – D ATA R EQUIREMENTS

14. S CENARIO #1 Sally is part of the 2011 OGR Cohort. She dropped out of school in May of 2009. In February 2011, she returned to school and earned a GED in June of 2011. On which reports is Sally a dropout? 2008-2009 Annual Dropout 2009-2010 Annual Dropout

15. S CENARIO #2 John is part of the 2011 OGR Cohort. He dropped out of school in May of 2009. On which reports is John a dropout? 2008-2009 Annual Dropout 2011 Cohort Dropout

16. S CENARIO #3 Ryan is part of the 2011 OGR Cohort. He dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish his classes for a standard diploma. On which reports is Ryan a dropout? 2011 Cohort Report

17. S CENARIO #4 Becky is part of the 2011 OGR Cohort. She dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish her classes for a standard diploma. By December, she stopped coming to school again and did not return.  On which reports is Becky a dropout? 2011 Cohort Report 2011-2012 Annual Dropout Report

18. D ATA C ORRECTIONS OGR Data Corrections ONLY corrects Cohort data Resubmitting EOY, Summer or FALL SRC Corrects Annual Dropouts and Cohort data

19. D ATA C ORRECTIONS – CONTINUED STI Merges Corrects Annual Dropouts until the Final Dropout process is run Corrects all Cohort data

22. O FFICE OF E DUCATIONAL I NFORMATION M ANAGEMENT Director Bethann Canada Manager Susan Williams Specialists Vickie McCrary Carol Wells- Bazzichi Contact Information Phone: (804) 225-2099 Email: ResultsHelp@doe.virginia.gov First.Last@doe.virginia.g ov

23. Q UESTIONS