1. PROJ 102: PROJECT COURSE (Introductory Lecture)

2. Outline Description Aims Requirements People Involved Two Step Registration Reports

3. PROJ 102 To introduce the students the practice of a project work To let the students experience –Team-work –Planning and conducting a project To challenge students’ creative abilities

4. How do we achieve the goals? A project based course No regular lectures –An introductory lecture about the course and three workshops given by the Writing Center A group of students (typically 4-6 students) will conduct a project during one term Students (individually or in groups) will choose from a variety of projects offered every term Projects are proposed by the faculty members (sometimes by graduate students as well)

5. Requirements for PROJ 102 No prerequisites, 3 credits Offered every term Taken at freshman or sophomore year If you entered the university before 2013 : –The course is mandatory for only FENS students. Prerequisite for Summer Internship. –The course is a free elective for stıudents who choose FASS or SOM. If you entered the university in Fall 2013: –The course is mandatory for ALL students.

6. Who are involved? Supervisors –Propose projects –Supervise projects –Evaluate students PROJ 102 Committee –Organizing the run of the course from A to Z –Attendance Check (introductory lecture, workshops, poster session, report submission dates) –Application of Letter Grade Down (LGD) Policy –Reach the committee by proj102@sabanciuniv.eduproj102@sabanciuniv.edu

7. How do the students register to PROJ 102? Two step registration to the course –Register to the course (by using the Web for Students (SUIS) as you register to other courses) to a project –Register to a project(by the PROJ 102 on-line system until the add-drops) DO NOT LEAVE THE PROJECT REGISTRATION TO THE LAST DAY OF ADD-DROPS ! Students who fail to complete both steps will not be registered to PROJ 102

8. Step 1: PROJ 102 Course Registration Registration for PROJ 102 Course using the “Web for Students” Deadline: end of add-drop period

9. Step 2: Registration to a Specific PROJ 102 Project Registration to a PROJ 102 Project by using the “PROJ 102 Online System” Deadline: end of the add-drop period https://mysu.sabanciuniv.edu/apps/fens/proj102/

10. Details of REGISTRATION click

11. Use the filter option if needed

12. Get in touch with the Supervisor of your favorite project (act quickly!)

13. Undetermined projects If a project description is blank, you need to determine the project title and description together with the project supervisor You can gather information about the research areas and interests of supervisor faculty members from their websites You are encouraged to contact the supervisors and determine a project together Do NOT send mass emails to all supervisors, contact each one separately

14. REGISTRATION If the contact supervisor agrees to give you the project, provide your: –name/surname –student ID number –phone number (preferably cell phone) Confirm that the contact supervisor has added you to the project by logging in

15. CONFIRM REGISTRATION click

16. CONFIRM REGISTRATION If it does not let you in, it means the contact supervisor did not register you yet In this case, get in touch with the contact supervisor again and remind him/her to do so But if you can login (meaning you have been registered to the project), you will then see: click

17. REGISTRATION In this case, you would have finished with the Step 2 and have completed all registration steps

18. IMPORTANT ! Q. What happens if you cannot complete the project registration Step 2 ? A. Drop PROJ 102 before the end of the add-drop period

19. Main Steps of the PROJ 102 –PROJECT PROPOSAL –PROGRESS REPORT –FINAL REPORT –POSTER SESSION –PRESENTATION

20. STUDENTS HAVE TO ATTEND INTRODUCTORY LECTURE 3 WORKSHOPS (1LGD* each) –Attend in your own group POSTER SESSION (1LGD) PRESENTATION SESSION REGULAR MEETINGS WITH THE SUPERVISOR OF THE PROJECT Details of each stage will be discussed later *1LGD: One Letter Grade Down (i.e. A to A-). Your overall “letter grade” of the class will be affected

21. PROJ 102 Handbook The handbook provides all the necessary information about PROJ 102 Available in PROJ 102 web site in.pdf format

22. IT IS YOUR RESPONSIBILITY TO CHECK THE ANNOUNCEMENTS PAGE https://mysu.sabanciuniv.edu/apps/fens/proj102/ -Course “CALENDAR” includes all important dates of the course -All necessary documents will be available in the announcements page (Course Calendar, Report Templates, etc…) -Announcements about the venue and time of Workshops and other common activities -Check the announcements 2-3 times a week!

23. IT IS YOUR RESPONSIBILITY TO CHECK THE ANNOUNCEMENTS PAGE Check the announcements 2-3 times a week! You may/not receive e-mail reminders for deadlines, common activities, etc.

24. Reports in PROJ 102 Check calendar for the deadlines ofCheck calendar for the deadlines of –Proposal –Progress –Final Report For each report, there will be a Writing Center workshop (check calendar and announcements and do not miss the workshop!) (If you miss a workshop it is a LGD)For each report, there will be a Writing Center workshop (check calendar and announcements and do not miss the workshop!) (If you miss a workshop it is a LGD) You have to write your reports using the guidelines and rules provided in the workshopsYou have to write your reports using the guidelines and rules provided in the workshops

25. Project Proposal planDescribes your project and your plan to realize the project  PROJECT PLANNING Definition and scope of the projectDefinition and scope of the project Approach and methodologyApproach and methodology Work breakdown structure (WBS)Work breakdown structure (WBS) Assignment of team members to the WBSsAssignment of team members to the WBSs Resource requirements based on the WBSResource requirements based on the WBS Timetable based on the WBSTimetable based on the WBS Expected results and deliverable(s)Expected results and deliverable(s)

26. How to submit the Project Proposal click

27. Evaluation The supervisors and co-supervisorsThe supervisors and co-supervisors of your project will read and evaluate of your project will read and evaluate your Project Reports. your Project Reports. After all the grades are entered, you will be able to see the average of all the grades given to your proposal.After all the grades are entered, you will be able to see the average of all the grades given to your proposal.

28. Evaluation click

29. Progress Report What is a Progress Report? –A report that you explain the current progress of your project. –What decisions you’ve had to make. –Any deviations from the initial plans, and what are the reasons for these changes. –How much you have accomplished, and what remains to be done?

30. How to submit the Progress Report click

31. Final Report What is a Final Report?What is a Final Report? –A report that provides an extensive information about your project. –You should provide information about the project (what you did),the project (what you did), the realization of the project (how you did it)the realization of the project (how you did it) the results (what you obtained and what your conclusion is)the results (what you obtained and what your conclusion is) –Follow the guidelines given in the Writing Center Workshops

32. Important details: Make sure you upload a report before its deadline (1LGD!)Make sure you upload a report before its deadline (1LGD!) Reports handed or sent to the project supervisors by e-mail do not count as a valid submissionReports handed or sent to the project supervisors by e-mail do not count as a valid submission One team members uploads the report, all team will be able to see it in the “Documents” page.One team members uploads the report, all team will be able to see it in the “Documents” page. Make sure your file is in.pdf format, can be opened with Adobe Reader and smaller than 50 MBMake sure your file is in.pdf format, can be opened with Adobe Reader and smaller than 50 MB

33. Poster Session In the last week of the term (see calendar).In the last week of the term (see calendar). All PROJ 102 posters are posted on the poster boards one day before the poster session.All PROJ 102 posters are posted on the poster boards one day before the poster session. During the two hour poster session, at least one group representative must be ready to present their posterDuring the two hour poster session, at least one group representative must be ready to present their poster ALL posters should contain a “Title” with “Names” of contributors written below the title and the sections: “Abstract”, “Results” and “Conclusions”.ALL posters should contain a “Title” with “Names” of contributors written below the title and the sections: “Abstract”, “Results” and “Conclusions”. Details will be explained in the last Writing Center WorkshopDetails will be explained in the last Writing Center Workshop

34. BUDGET Talk to your supervisor for your project budget!Talk to your supervisor for your project budget! Your expenditures may not be reimbursed.Your expenditures may not be reimbursed.

35. Project Presentation In the weeks of the final exams, a half-day period is reserved for oral presentations of the projects.In the weeks of the final exams, a half-day period is reserved for oral presentations of the projects. Typically 3-7 project groups will share the same classroom and time slotTypically 3-7 project groups will share the same classroom and time slot Your supervisor, as well as other project supervisors and students will attend your presentation as audience.Your supervisor, as well as other project supervisors and students will attend your presentation as audience. Total presentation period is 15 minutes for each project group (extra 5 minute will be given for discussions, questions and answers)Total presentation period is 15 minutes for each project group (extra 5 minute will be given for discussions, questions and answers)

36. Project Presentation Attendance will be checked by the supervisorsAttendance will be checked by the supervisors Uploading the presentations is voluntaryUploading the presentations is voluntary

37. Grading The supervisors and co-supervisors read and evaluate project proposals, reports and presentations.The supervisors and co-supervisors read and evaluate project proposals, reports and presentations. After the grades are entered, you will be able to see the average of all the grades given to your work at the PROJ 102 website.After the grades are entered, you will be able to see the average of all the grades given to your work at the PROJ 102 website.

38. Grading Policy Calculation of your overall grade: 10 %: Proposal 15 %: Progress Report 15 %: Overall Presentation + Poster 20 %: Final Report 40 %: Individual Performance: contribution to the project performance in presentation attendance to meetings with the supervisor

39. One-Letter-grade-down [1LGD] policy is applied to: All students of a group: each time they fail to submit their reports in time, or if there is no poster or poster presenter during the poster session Individually to a student: each time he/she fails to attend any of the three common activities (Three Workshops). Only exemption from 1LGD is by a medical report confirmed by the SU Health Center Grading Policy

40. Where to look for help “Online Help” at PROJ 102 Online System“Online Help” at PROJ 102 Online System click

41. PROJ 102 Website : [https://mysu.sabanciuniv.edu/apps/fens/proj102/] All the information related to the PROJ 102 course can be found under the “Online-help” link.All the information related to the PROJ 102 course can be found under the “Online-help” link. The course calendar with all the important dates/deadlines of the course events and project templates are attached in the “Announcements” page.The course calendar with all the important dates/deadlines of the course events and project templates are attached in the “Announcements” page. If you do not find answer to your question(s) on the website or in the handbook, please e-mail to: proj102@sabanciuniv.eduIf you do not find answer to your question(s) on the website or in the handbook, please e-mail to: proj102@sabanciuniv.edu proj102@sabanciuniv.edu

42. We wish you good luck and success in your projects! PROJ 102 Committee