NHS Pre-registration Trainee Pharmacist Training

NHS Pre-registration Trainee Pharmacist Training
Hello my name is ………. I am the [job title] for …………. NHS region We will be spending this session explaining a little about hospital pharmacy and how to go about applying for a place as a pre-registration trainee pharmacist in the NHS in England and Wales

Regions of England & Wales that offer pre-registration training
East Midlands East of England (Norfolk, Suffolk & Cambridgeshire) East of England (Bedfordshire, Essex & Hertfordshire) London North East & Cumbria North West South East (Kent, Surrey & Sussex and Hampshire & the Isle of Wight) South West Thames Valley Wales West Midlands Yorkshire & Humber

Hospitals / NHS Trusts in Thames Valley
Oxford University Hospitals, Milton Keynes Hospital, Buckinghamshire Healthcare, Royal Berkshire and Heatherwood and Wexham Park Hospital. We have approximately 23 placements in the region overall

The pre-registration training year is designed to…….
provide experience of working : in a variety of areas with a large number of people with different backgrounds with people from many different disciplines help you to: demonstrate competence as a pharmacist pass the registration assessment! The training programme is linked to the General Pharmaceutical Council’s pre-registration trainee pharmacist training programme and registration assessment syllabus.

What’s involved? Comprehensive rotational training programme unique to each hospital Patient Services Clinical Pharmacy Services Technical Services Tutor, mentors, supervisors May include weeks of experience in community pharmacy organised by the hospital The overarching role of pharmacy practice in a hospital is to help people who are unwell to get better, to stop them from becoming unwell again and to prevent them from becoming unwell in the first place. Hospital pharmacists achieve this by using their knowledge and expertise with medicines. Pharmacists practising in specialisations such as medicines information, aseptic services, clinical pharmacy and the dispensary can all make a difference to patient care, which gives the pharmacy team and individuals great satisfaction. Working in a hospital means more than being in the pharmacy as it involves being part of the healthcare team and working closely with all other healthcare professionals to provide advice and support. As a hospital pre-registration trainee pharmacist you will consider individual patients’ needs, and spend time with patients making sure that they get the optimum benefit from their medicines. Hospital pharmacy departments vary widely in size from very large to quite small. The average pharmacy department has around pharmacists and about 30 supporting staff including pharmacy technicians, pharmacy assistants and administrative staff. A variety of staff ensures a good skill mix which enables pharmacists to carry out their professional roles. All training programmes are rotational and depending on the hospital / NHS trust may include experience in all or some of the range of pharmacy services described on the slide. More information on each of these services is provided in the booklet and on the website

Patient Services Dispensary Pharmacists role Automation – robots
In-patients Out-patients Discharge medicines Pharmacists role Clinical checking of prescriptions Giving information to outpatients on the safe and effective use of medicines Team working is a vital part of efficient dispensary services to ensure work is carried out efficiently. Most modern hospital dispensaries have adopted new IT technologies and automation such as dispensing robots. Hospital dispensaries provide a range of services to: Inpatients on hospital wards Outpatients attending clinics Patients being discharged Pharmacist input is mainly focussed on Clinical checking of incoming prescriptions for accuracy and appropriateness, prior to dispensing - liaising with prescribers where necessary Giving information to outpatients on the safe and effective use of medicines

Patient Services Procurement & Distribution Clinical Trials
Purchasing (involves contracting and negotiation) Stock control Distribution of medicines Clinical Trials Procurement and Distribution A key role of a pharmacy department that involves understanding and working knowledge of: How medicines are purchased (involves contracting and negotiation) How stock is managed in the most cost-effective way (reducing wastage) How pharmaceuticals are received and distributed throughout the hospital (knowledge on product availability and effective sourcing of products that are in short supply) Clinical trials Pharmacy departments: Source, order, store and dispense investigational products Offer advice and information to patients about their study medication Contribute to protocol development and design of necessary documentation e.g. randomisation schedules and standard operating procedures

Clinical Pharmacy Services
Ward based clinical pharmacy Ward rounds Medicines reconciliation Counseling patients on their medicines Discharge planning with other HCPs Checking prescription charts Clinical Pharmacy Services Clinical Pharmacists work directly with patients and collaborate with a range of healthcare professionals to ensure medicines are used safely, effectively and in a cost effective manner. Clinical pharmacists work closely with budget holders and senior clinicians to ensure that NHS resources for medicines are used efficiently. Some senior clinical pharmacists also run hospital out-patient clinics e.g. anticoagulant clinics. Ward based clinical pharmacy Main activities include: Reviewing prescription charts Attending medical ward rounds Undertaking Medicines Reconciliation (which includes taking medication histories, influencing prescribing, providing prescribing advice ‘Independent’ or supplementary non-medical prescribing (if qualified) Counselling patients on the use of their medicines Answering medicines-related queries from both patients and other healthcare providers Discharge planning in collaboration with a range of healthcare professionals Clinical pharmacists work closely with clinical pharmacy technicians whose main role is to

Clinical Pharmacy Services
Medicines Information Answering queries Formulary management Evaluation of new medicines for hospital committees Clinical Pharmacy Services Medicines Information The pharmacy led Medicines Information (MI) service provides evidence-based, unbiased information and advice on any aspect of medicine usage to healthcare professionals and the public. The National organisation - UKMI has developed a comprehensive training pack used for pre-registration trainee pharmacists to complement the training provided at the base hospital. Examples of MI enquiries include: Medication identification Stability information Medicine use during pregnancy and lactation Other activities include: Evaluation of new medicines for hospital committees Information bulletins for healthcare professionals Formulary management

Technical Services Aseptics TPN Cytotoxic reconstitution CIVAs
Aseptic services: Aseptic dispensing is the preparation and supply of sterile pharmaceutical products which require dilution or other manipulation before administration. Most pharmacy departments provide aseptic dispensing services. Aseptic services include preparation of: Total Parenteral Nutrition Cytotoxics - Chemotherapy is reconstituted and supplied to wards in ready to use syringes and infusion bags. This ensures compliance with Health and Safety regulations relating to the exposure of staff handling chemotherapy CIVAs (Centralised IV Additive service) – Preparation of pharmaceutical products e.g. antibiotics in ready to use syringes and infusion bags Non-sterile manufacturing Some pharmacy departments provide non-sterile manufacturing services. Products manufactured include: Pre-packaged items for use in wards and clinics Manufactured “specials” e.g. liquids, creams etc.. Quality Control/Quality Assurance Quality Control/ Quality Assurance are integral components of clinical governance. Main activities include: Quality Control of raw materials and in–house preparations Medical gas testing Environmental monitoring of aseptic suites

Technical Services Non-sterile manufacturing QC/QA
Pre-packaged products for wards and clinics Manufactured “specials” e.g. liquids, creams QC/QA Raw materials Medical gas testing Environmental monitoring of aseptic suites Technical Services Non-sterile manufacturing Some pharmacy departments provide non-sterile manufacturing services. Products manufactured include: Pre-packaged items for use in wards and clinics Manufactured “specials” e.g. liquids, creams etc.. Quality Control/Quality Assurance Quality Control/ Quality Assurance are integral components of clinical governance. Main activities include: Quality Control of raw materials and in–house preparations Medical gas testing Environmental monitoring of aseptic suites

Regional courses and study days
Various topics including exam preparation Topics more efficiently & effectively covered in groups Interaction with other trainees in the region Regional courses and study days are organised by the NHS regional pharmacy training services for pre-registration trainee pharmacists in hospitals in a similar geographical area. Topics are linked to the GPhC pre-registration trainee pharmacist training programme and exam syllabus. The Regional Training Programme in […..region] consists of [……..] So has anyone worked in Hospital pharmacy? What aspects of it did you enjoy?

What’s in it for you? Direct involvement in patient care
Being part of a multi-professional team Support from fellow pharmacists and colleagues is always available. The opportunity to get input from, observe, and work with several pharmacists rather than just one role model Sociable & supportive environment Job satisfaction & an excellent grounding on which to base your career in pharmacy Some of the benefits of working in hospital pharmacy Direct involvement in patient care; influencing treatment choices by being involved in decision making at the point of prescribing; making a difference to the patient; a sense of contribution. 2. Being part of a number of teams; extensive professional and social networks in the pharmacy and throughout the hospital. 3. Support from fellow pharmacists and colleagues is always available. 4. The opportunity to get input from, observe, and work with several pharmacists rather than just one role model, enabling you to formulate your own preferred practice. 5. A clearly defined career structure with opportunities to develop in a range of skills which may include technical, clinical, educational or managerial roles . 6. Recognition of your expertise in whatever speciality you choose; acknowledgement of your achievements; pharmacists and pharmacy services are highly valued by colleagues and management. 7. Continuing professional and career development

What’s in it for you? Salary April was £21,388 per year + up to £4277 for high cost area allowances Annual leave = 27 days Accommodation sometimes available (discounted) Postgraduate qualifications – Certificate, Diploma, MSc Career structure & progression Annual leave & weekend work Hospital pre-registration trainee pharmacists are entitled to 27 days of annual leave plus 8 bank holidays over the pre-registration training year and once leave has been authorised it will be honoured. You will not be required to work every weekends however involvement in weekend and bank holiday work rotas may be required. Accommodation Many hospitals can offer you accommodation. This is usually excellent value for money and offers the opportunity to meet people of a similar age; something to consider if you are going to be living far away from home or in an expensive city area.

Split & Joint placements
Hospital + Community (split placement) Hospital + Industry (joint placement) Why Do a Split / Joint Year? Understand roles of more than one sector of practice in detail Integrated, structured training programme in both sectors Greater career choice once registered Split / Joint placements will give you as a pre-registration trainee pharmacist: experience in different sectors of pharmacy an opportunity to develop a wide range of skills a greater career choice once you have registered as a pharmacist Hospital + community Majority of pharmacists working in the UK work in the community pharmacy sector, followed by hospital pharmacists So having training in these two sectors will give you an excellent grounding for your pharmacy career Hospital + Industry Industry sector is difficult to enter without prior experience, pretty competitive, completing some of your pre-registration training year in the pharmaceutical industry may give you an edge when applying for jobs as a pharmacist Structured training programmes with Industry- project (research, laboratory work), formulation, manufacturing, aseptics, tours of different departments and talks by staff with different job roles, regulatory affairs (making portfolios to go to marketing) Structured training programmes with the hospital- all the different rotations condensed into 6 months (a lot to learn in a short space of time) At the end of the year you’ll have the experience as well as a greater appreciation of the roles of hospital and industry pharmacists

How to Apply NHS National Recruitment Scheme (England & Wales) Booklet was sent to universities in January 2014 Application website opens for registration for 2015 intake on 01 March National Recruitment Scheme operates in England and Wales. Scotland and N Ireland have their own schemes. The booklet was sent to universities – this contains information on hospital pharmacy in general, pre-registration training in hospital pharmacy, a list of hospitals advertising pre-registration training in each region and details on how to apply. Open for registration for 2015 intake on 01 March Registration is specifically for 2015 intake so can’t register if not applying until 2016 intake. If registered for 2014 intake need to re-register. Open for making draft applications at a later date – probably 01 April The website has more detailed information e.g. a profile for each hospital and each region and detailed FAQs

Home page of the website
This is a screenshot of the home page: Point out the various functions e.g. the 3 icons at bottom of screen Browse Hospitals – you can search for information about a hospital or region by clicking on this link Middle calendar icon: Recruitment Timetable; open days; Interview dates (N.B. Not all of the hospitals publish events) Right hand icon = news Explain the tabs at the top of the screen and what sort of info they can find under each tab – About Hospital Pharmacy & Applications How and When has similar info to the booklet. FAQs = more detailed info e.g. guidance on completing application and preparing for interviews Register button – top right hand corner You will need to register with the website in order to apply for a NHS pre-registration training place. Registration for the 2015 intake of pre-registration recruitment will commence on 01 March To register you will need to click on the register button and submit your details. You will then receive a username and instructions for setting your password Once you have your username and password you will be able to apply for a pre-registration training placement.

This is a screenshot of the login page
You need to register before you can make an application, but you can browse the website prior to registration

Browse hospitals – look for the logo on all pages on the website
Browse by hospital or region: Browse by name of hospital Browse by location using Google maps functionality from the regional pages Browse hospitals – look for the logo on all pages on the website

Choosing the right hospital for you You can choose 4
Location Type and size of hospital Vacation opportunities Availability of accommodation Do you know someone who works there? Contact hospitals directly FACTORS TO CONSIDER WHEN CHOOSING A HOSPITAL: Location Proximity to family and friends City vs. rural location Type and size of hospital Teaching Hospital / District General Hospital Number of other pre-registration trainee pharmacists Vacation opportunities Availability of accommodation Do you know someone who works there? Contact hospitals directly arrange a visit / chat to pre-registration tutor You can find a lot of the information by viewing the hospital profile and by visiting the hospital website Some hospitals hold open days and you can find details of these by looking at the events section of the website – click on the ‘Open Days’ link next to the calendar icon on the home page of the website

Select a hospital and read about:
The number of places Training bases The hospital The training programme The location and transport connections What to do in your leisure time if you choose this hospital Contact details of the tutor – so you can find out more or arrange a visit

Once you are registered and logged in to the website – you will be taken to this page. This page provides details of how to navigate round your applications section of the website.

Submit academic referee details by 30th June (1st round)
Important part of the application process If you miss the deadline your application will be submitted to hospitals without an academic reference MAKE SURE YOU HAVE SPOKEN TO YOUR ACADEMIC REFEREE BEFORE PUTTING THEIR CONTACT DETAILS ON YOUR APPLICATION. You can also track the status of your academic referee details and academic reference on the top of this page

For more information about academic references and tracking your status see the FAQ Students – Academic References page on the website

We suggest you complete your CV as early as possible.
You can complete the CV even before you have chosen which hospitals to apply to. The CV is the part of the application where you provide details about yourself including contact details, education and previous experience. To write your CV click on the “My Curriculum Vitae” link on the left hand side menu. The CV has been subdivided into 9 sections which you can complete in any order. Below is some information to help you complete the CV part of the application form. The information is structured according to the sections of the CV.

APPLICATION IDENTIFICATION DETAILS
This section of the CV will have been pre-populated with information that you provided when you registered with the website. The website has also assigned you a unique Applicant Identification Code. When the hospital receives your application they will see your Applicant Identification Code rather than your name. If you are short-listed for interview we will release the information in the personal details section of your CV to the hospital so that they can correspond with you.

PERSONAL DETAILS This is the section of the CV where you provide your contact details e.g. , phone and address. Some fields will have been pre-populated with information that you provided when you registered with the website. Some fields are mandatory and will be marked with an *. Where possible provide your university address and your personal address as this makes it easier for us contact you during term time and the summer holidays and ensures that you receive important information about the application process. The information in this section of the CV is withheld from the hospitals until after short-listing. Instead of seeing your personal details on your application the hospitals will see your unique Applicant Identification Code.

EQUALITY MONITORING As Public Sector Employers, NHS organisations are required to collect details about an applicant's age, gender, ethnicity, religion/belief, sexual orientation and disability. The information in this section of the CV is collected to fulfil that obligation and is used for monitoring purposes only. The hospital will not see this page of your CV but they will be able to see collated and anonymised equality reports after the recruitment cycle has been completed.

ELIGIBILITY TO WORK IN THE UK
International students may need a visa in order to work in the UK. Please see our FAQ Visas page which provides information on eligibility to work in the UK and work visas. We need to collect information on eligibility to work in the UK from all applicants. This information is withheld from the hospitals until after the interviews have taken place because assessment of a candidate’s right to work in the UK and immigration sponsorship should be addressed at the end of the short-listing and selection process. See the FAQ on recruitment and immigration status for more information

EDUCATION You will be asked to provide the following details of your educational qualifications in this section of the CV: Subject / Qualification e.g. A Level Chemistry Place of Study e.g. Tanbridge House School Grade / Result e.g. Grade B Year Obtained Please include all the qualifications you obtained at school e.g. GCSEs, A Levels or equivalent. You can include any other qualifications you have obtained since leaving school. DO NOT include details of the MPharm or OSPAP course that you are currently studying for in this section of the CV. You have already provided these details when you registered with Pharmalife. How do I add my educational details? Simply click upon the "Add Details" button. This will take you to a new window where you can add details of each of your educational qualifications. When you have entered the information click the “Add” button. This will save the information and take you back to back to the Education section of the CV where your qualifications will be listed in a table in date order. You can edit or delete any of the information in the table by clicking on the “Edit / Delete” button.

PREVIOUS EMPLOYMENT / WORK EXPERIENCE
Please use this section of the CV to describe previous employment and / or work experience. This may be pharmacy or non-pharmacy experience. Focus on the experience and learning that you gained that supports your application for a pre-registration training position. You will select the type of experience from a dropdown menu: Either Paid employment or Work experience / unpaid employment In addition you will be asked to provide a summary of the experience gained from your employment or work experience including what you have learnt and how this is of relevance to your pre-registration application. Do not use this section of the CV to write about placements that you have undertaken as part of your university course. You may write about university placements in the further supporting information question in the profile section of your application if you wish to do so. Reasons – employers want to know about experience you have organised yourself and where you have contributed to service delivery. University placements are mainly about shadowing and observing the work of a pharmacist and are often what inspires a student to want to work in hospital. Therefore descriptions of university placements fit better in the further supporting information section of the profile as this is where you write why you want to work in the NHS or for a particular hospital.

Job Title How do I add details of my previous experience? Simply click upon the "Add Details" button. This will take you to a new window (see screenshot above) where you can add details of each employment or work experience. When you have entered the information click the "Add" button. This will save the information and take you back to back to the Previous Experience section of the CV where your experiences will be listed in a table in date order. You can edit or delete any of the information in the table by clicking on the "Edit / Delete" button.

List of experiences is displayed at the bottom of the page.
Please provide a summary of the experience gained collectively from your employment or work experience including what you have learnt and how this is of relevance to your pre-registration application. Do not use this section of the CV to write about placements that you have undertaken as part of your university course. You may write about university placements in the further supporting information question in the profile section of your application if you wish to do so. List of experiences is displayed at the bottom of the page. You also need to complete the free text box providing a summary of what you have gained collectively from all your employment / work experience. You should pay particular attention to what you have learnt and how this is of relevance to your pre-registration application. Maximum 5000 characters including spaces. Please provide a summary of the experience gained collectively from your employment or work experience including what you have learnt and how this is of relevance to your pre-registration application. There is just one section on the application where you describe this experience overall, not a section where you provide this information for each job. THIS IS ONE OF THE MOST IMPORTANT SECTIONS OF YOUR APPLICATION! Do not use this section of the CV to write about placements that you have undertaken as part of your university course. You may write about university placements in the further supporting information question in the profile section of your application if you wish to do so.

REFEREE DETAILS You should use this section of the CV to provide details of your employment or character referee. Who should I enter as my employment or character referee? Your employment or character referee should be someone in a position of responsibility who can comment on your work experience, competence, personal qualities and suitability for the post. Your employment or character referee must not be the same person as your academic referee. Please note that personal references such as friends and relatives are not acceptable unless they have employed you. Before completing your application you should confirm with your nominated referee(s) that they are a) willing and b) permitted by company policy to provide a reference. MPharm Students: You only need to provide details of one employment or character referee. If you have had recent relevant work experience we recommend that you provide an employment referee rather than a character referee. Otherwise you could choose an instructor or a supervisor from an extra-curricular organisation. When will you contact my employment/character referee? Pharmalife does not contact your employment/character referee because NHS employers are advised not to use employment references as part of the short-listing process. Your employment/character referee will only be contacted by your hospital choices if they are considering offering you a post. The contact details of your employment/character referee will be displayed in your application to enable the hospitals to contact them if necessary.

Criminal Records The Criminal Records Bureau (CRB) is now called the Disclosure and Barring Service (DBS) DBS checks = mandatory in the NHS for all staff who have regular, direct contact with patients Pre-regs. need an Enhanced DBS check with barring CRIMINAL RECORDS DECLARATION The Criminal Records Bureau (CRB) is now called the Disclosure and Barring Service (DBS) The DBS provides access to information across England and Wales about criminal convictions and other police records to help employers make an informed decision when recruiting staff. Scotland has a similar Scheme called Disclosure Scotland. DBS checks are a mandatory requirement in the NHS for all staff who, as part of their appointment, have regular, direct contact with patients in the course of their normal duties. There are two levels of DBS disclosure, Standard and Enhanced. Pre-registration trainee pharmacists need an Enhanced DBS check with barring.

Criminal Records Your employer will undertake the DBS check after offering you a place. If you have any reason to think this may cause a problem, please discuss it with potential employers. Be Honest! Any offer of employment is subject to a satisfactory disclosure from the DBS Your employer will undertake the DBS check after offering you a place. If you have any reason to think this may cause a problem, please discuss it with potential employers. Any offer of employment is subject to a satisfactory disclosure from the DBS. The decision rests with the employer as to whether to employ a person whose DBS check reveals a conviction or other relevant information. The information provided should be carefully considered in the light of all the relevant circumstances and judged on a case-by-case basis. Offers of employment may be withdrawn if the DBS check is unsatisfactory or if you fail to reveal information relating to any convictions on your application. Be Honest – Do not lie on your application. It is better to be honest and disclose a conviction than lie about it and for it to show up on the DBS check.

Criminal Records Pharmacists & pre-regs. are exempt from the provisions of the Rehabilitation of Offenders Act by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Therefore you are NOT entitled to withhold any information about convictions, cautions, warnings and reprimands which for other purposes are "spent" under the provisions of the Act. New legislation (2013): Certain old minor convictions no longer need to be declared (including for those who are exempt from the rehabilitation of offenders act). See NHS Employment Check Standards for Criminal Records for more information. The declaration – It’s complicated! As the post you are applying for involves access to patients in the course of normal duties it will be exempt from the provisions of the Rehabilitation of Offenders Act by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order Therefore you are NOT entitled to withhold any information about convictions, cautions, warnings and reprimands which for other purposes are "spent" under the provisions of the Act. However New legislation came into effect in 2013 which meant that certain old minor convictions no longer need to be declared (including for those who are exempt from the rehabilitation of offenders act). See NHS Employment Check Standards for Criminal Records for more information. NHS Employment Check standards on FAQ Job Offers and Appointment on Pharmalife website. Read the guidelines carefully in relation to what you do and don’t have to declare!

One of the most important sections of the application
Create a profile for each hospital you are applying to. Create new profile the 1st time by clicking on orange button. For subsequent profiles you can copy and edit an existing profile. Your profiles will be displayed as a list below. See FAQs applications for more details on the profile part of your application.

The Profile section 1) Pharmacy professionals need to abide by the GPhC Standards of Conduct, Ethics and Performance to be able to practice safely and effectively. NHS employees are also expected to take account of the NHS Constitution in their decisions and actions. Give an example of when you have demonstrated behaviour consistent with that expected of a pharmacy professional. (Maximum of 1000 characters including spaces) 2) Describe a situation where you demonstrated professional judgement. What did you do and what was the outcome? The example cited should relate to pharmacy practice. (Maximum of 1000 characters including spaces) Profile questions: The profile questions ask you to provide examples from your own experience to demonstrate your professional conduct, professional judgment, team working and organisational skills. THIS IS ONE OF THE MOST IMPORTANT PARTS OF YOUR APPLICATION! Declarations There is also a declarations section at the end of the profile e.g. plaigirism and collusion declaration and accuracy declaration. You must tick the boxes in order to submit your application. You need to sell yourself ; It’s a competitive process!

The Profile section 3) Describe a situation when you worked as part of a team and used your organisational skills to achieve a common goal. (Maximum of 1000 characters including spaces) 4) Tell us about your social/recreational interests or hobbies (Maximum of 1000 characters including spaces) 5) Further supporting information: Please provide a statement in support of your application, stating the reasons for your interest in working in hospital pharmacy and your chosen hospital(s). Include any relevant information, experience and achievements NOT covered elsewhere in this form. You may wish to include information about what you have learnt from university placements in this section of your application. (Maximum of 2000 characters including spaces).

Handy hints: Think about what they are looking for
Write about you and your experiences – don’t write a generic essay Describe how any learning from work experience or placements relates to pre-reg training Sell yourself ; It’s competitive Get your facts right – don’t make inaccurate claims about the hospital In your application and in interview, try to look like the sort of person the hospital wants.

Handy hints: Try to be individual
In my degree I have studied dispensing, chemistry, pharmaceutics…. BUT – don’t be surprised if you are asked at interview about what you have written on your application form While keeping to the interviewers’ expectations, try to be true to yourself and show some individuality too. (In applications and interviews). Provide examples from your own experience, preferably non-academic examples e.g. all students work in teams with other students so describe other examples that make you stand out from the crowd.

Handy hints for applications:
Be specific Be critical Have you actually answered the question? Have you written clearly and concisely? Be accurate Check spelling and grammar

When you have created a CV and a profile you can make a draft application – click on browse hospitals, search for the hospital you want to apply to. Open the hospitals page and click non create draft application

You can monitor the progress of your applications on the My Applications Progress page. Prior to the closing date monitor the progress of draft and submitted applications. N.B. Your CV must be complete to create an application – look for CV status non this page – right hand side above top table. Incomplete means you have not completed a mandatory section of the CV. After the closing date you visit this page to see if you have been invited for interview or offered a job. You will also get these notifications by . If you are offered a job you will need to respond online via this page N.B. The page will look different after the closing date.

Do's and Dont's Do submit your academic referee details on time.
Don’t expect to complete the whole application form in one sitting. Don’t submit your application until you have checked it thoroughly Don’t leave it to the last minute to submit your applications. Late applications will not be accepted under any circumstances. Our systems have worked safely up to now but yours might not. WE CAN NOT ACCEPT LATE APPLIATIONS UNDER ANY CIRCUMSTANCES Do submit your academic referee details on time. Pharmalife doesn’t collect academic references from students who submit these details late! Don’t expect to complete the whole application form in one sitting. Consider booking at least three sessions in your diary to work on it. It will undoubtedly take longer than you think. Don’t submit your application until you have checked it thoroughly Don’t leave it to the last minute to submit your applications. Late applications will not be accepted under any circumstances.

Recruitment Timetable
FIRST ROUND Go to 01 March Registration with the website for 2015 applications 30 June Deadline for submitting academic referee details 31 August Deadline for applications 01 September applications sent to hospitals September interviews Recruitment timetable Make sure you read the application procedures carefully and meet the deadlines You will be able to track the status of your application online including: your academic reference status Draft applications Submitted applications Interview status – whether you have been invited for interview or not N.B. Open for registration on 01 March and able to submit academic referee details from this date, but won’t be able to make draft applications until a later date. Once you are registered you will receive updates and we will inform you when the website is open for applications. Hopefully open for applications from 01 April.

What happens next after submitting?
Hospitals will be able to view online applications on 01 September (1st round) You may or may not be invited for interview Track your status online Interviews – Take place in September Interview outcomes / job offers made online Respond to job offers online Hospitals will be able to view online applications on 01 September (1st round) You may or may not be invited for interview Track your status online: Under Consideration – this means the hospital has not yet completed the short-listing for interview process Invited for interview – you will receive an informing you that you have been invited for interview. The hospital will also contact you to inform you of the time, date and venue of your interview NOT Invited for interview – you will receive a rejection Reserve List – You may be called for an interview at a later date Interviews – Take place in September

Responding to job offers online
Respond online within the required deadline You may: Accept the offer Reject the offer Put the offer ‘On Hold’ All ‘On Hold’ offers must be accepted or rejected by the first Friday in October Multiple offers: You may only put ONE offer on hold so if you receive a subsequent offer you must reject one of them You need to have decided on your preferred hospital in advance so you can respond to offers within deadline See guidelines on Pharmalife website Respond online within the required deadline – You may: Accept the offer Reject the offer Put the offer ‘On Hold’ All ‘On Hold’ offers must be accepted or rejected by the first Friday in October Multiple offers: You may only put ONE offer on hold so if you receive a subsequent offer you must reject one of them You need to have decided on your preferred hospital in advance so you can respond to offers within deadline The following documents outline expectations for ethical and professional conduct of students when it comes to recruitment for their pre-registration placement: NHS Guidance on what to do if you are offered a pre-registration training position Joint guidance on management of pre-registration offers in NHS and community (NHS, BPSA, Pharmacy Voice) NHS best practice guidelines on recruitment of pre-registration trainees (best practice of students and employers) Student code of conduct These guidance documents are on the website on the Recruitment Guidelines page

More information Refer to your Recruitment Scheme booklet and visit the website Regional NHS Information packs FAQs on the website including top tips on writing application forms and preparing for interviews Tomorrows Pharmacist Articles: Making a successful hospital pharmacy preregistration application How to ensure you do well at a hospital preregistration placement interview

NHS Pre-registration Trainee Pharmacist Training

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