1. Rail Regulation Unit Education and Guidance Initiative

2. What is the Initiative? The RRU have developed an Education & Guidance Initiative focussing on Accreditation in Queensland and what it means to you, the Operator. The session focuses on the individual Operators Accreditation Notice and/or Registration Notice contents and what they mean. An information pack is provided to each operator (fact sheets, general info and important links).

3. Topics Covered RIM & RSOs: oNotification of Change oNotifiable Occurrences & Investigations oInterface Agreements and Access Agreements oSafety Performance Reports oAudits and Compliance Inspections oRail Safety Duties oManagement Programs oSafety Assurance

4. Topics Covered Private Siding Managers: oNotification of Change oAnnual Activity Statement oNotifiable Occurrences & Investigations oInterface Coordination and Access Agreements oCompliance Inspections oRail Safety Duties oTrack Standards and Maintenance

5. Topics Covered Exempted Operators: oNotification of Change oAnnual Assurance Statement oEnsuring Rail Safety

6. Topics Covered General Information: oSafety Alerts oONRSR oAnnual Regional Forum oContinuous Improvement – Internal Reviews oConfidential Reporting Line oImportant Links

7. Why we are doing this? All RTOs in Queensland will have received a new Notice of Accreditation or Notice of Registration in 2013. It’s an opportunity to understand what your Notice of Accreditation and/or Notice of Registration for Private Siding means. Building relations between RRU staff and RTOs

8. Who is the Target Audience? Tourist & Heritage operators Smaller commercial operators Exempted Operators Private Siding Managers

9. Places to Visit February 2014 – Townsville Region February 2014 – Rockhampton to Bundaberg Regions February 2014 – Hervey Bay/Maryborough to Gympie Region Mach 2014 – Sunshine Coast Region March 2014 – Miles to Toowoomba Region March 2014 – Talwood (Goondiwindi) to Warwick Region March 2014 – Cairns Region April 2014 – Gladstone Region May 2014 – Brisbane and surrounding Regions

10. What Next Annual Regional Forum The Director (Rail Regulation) would like to gauge interest from RTOs to participate in annual forums in their region. Staff from RRU would facilitate these sessions and would gather input from RTOs on topics and agenda items.

11. Feedback so far “Great to have one on one session to understand the Notice of Accreditation and how it effects me.” RTO/PS Manager “Just a quick e-mail to let you know I thought the education session was very informative and I enjoyed the format in which it was presented (especially in my case where I was not familiar with the process at all). I think the forum / lecture type scenario also has merit, but from my point of view the current format is great for personnel who have no previous experience with the Rail Safety Regulation / Transport Act”. RTO/PS Manager. “It is good to know what the individual sites need to do to keep their personnel updated. We are starting to wear them down and should have them on board”. RTO/PS Managers.

12. Safety Assurance – What does this mean ? Rail transport operators (RTOs) are responsible for ensuring safety when introducing and commissioning new rail infrastructure and rolling stock. This responsibility continues when monitoring, maintaining and repairing the rail infrastructure and rolling stock throughout its operational life. RTOs must have a process in place to assure themselves that the infrastructure and rolling stock is safe for use. What is assurance? Assurance is the process that provides an RTO with confidence that the risks to safety as a result of its railway operations are reduced so far as is reasonably practicable (SFAIRP). This is achieved by employing effective risk controls, and utilising rail infrastructure and rolling stock that is safe for use. The RTO is responsible for gathering evidence that demonstrates the risks to safety are managed to the standard of SFAIRP.

13. Safety Assurance cont’d How is assurance obtained Assurance may be obtained in a number of ways including: Certification to the relevant Standard internal and external auditing a review of rail safety risks and control effectiveness a review of the safety management system a review of the change management processes an investigation of relevant rail safety occurrences to seek improvements to rail safety. How is an assurance recorded? The RTO should develop a strategy to continually collect and record information about the effectiveness of controls in place to manage safety risks associated with its railway operations. This information can be reported annually as part of the safety performance report and in a separate report, created as needed to address a significant event.

14. Safety Assurance cont’d How to provide safety assurance to the Rail Safety Regulator The Rail Safety Regulator may ask an RTO to provide a safety assurance when: new infrastructure or rolling stock is commissioned substantial repairs or modifications have been made to infrastructure or rolling stock or before operations are permitted to recommence following a rail safety occurrence. The assurance must relay the confidence of the RTO that the infrastructure and rolling stock is safe for use to the Rail Safety Regulator. The RTO may demonstrate safety assurance by providing: a declaration that the RTO is satisfied that rail infrastructure or rolling stock is fit for purpose details of any inspection, testing, repairs, or modifications made a copy of or reference to any certification made by a properly qualified person authorised by the RTO [1] [1] details of the competency of the person providing the certification. The safety assurance must be in writing on official letterhead from the accountable person for the RTO. The Rail Safety Regulator may also ask for further evidence that supports the safety assurance. [1][1] The certification must be in accordance with the engineering standards contained in the RTOs safety management system.

15. Further Information A Fact Sheet and Guidance Material has been developed for Safety Assurance and is available today as a handout.

16. RRU Details Visit the Transport and Main Roads website’s Rail Safety pages for: http://www.tmr.qld.gov.au/Safety/Rail-safety.aspx Factsheets Checklist Template report General Inquiries: 3066 2689 Reporting Incident: 1300 139 959 Confidential Reporting Line: 1800 187 937 Rail Regulation Unit Mailbox:rsr@tmr.qld.gov.aursr@tmr.qld.gov.au Postal Address:Director (Rail Regulation) PO Box 673 Fortitude Valley Qld 4006 Fax:3066 2917

17. Any Questions??