1. QualityCore –Fall 2014 Update Training August 18, 2014 Ben Muhlenbruch ACT, Inc. Jennifer Stafford Policy Advisor Kentucky Department of Education Jennifer.stafford@education.ky.gov

2. Agenda Laying the Foundation for Year Four Testing Windows and Sessions Responsibilities and Deadlines Accommodations Materials Group Headers Test Booklets Answer Documents Resources 2

3. Laying the Foundation for Year Four Update staff and student accounts Removal of graduates from Vantage (2014) KDE/ACT upload/update of student accounts Preparation for year four Updated State Course Codes 3

4. Update Accounts Creation of new teacher accounts http://www.act.org/stateservices/kentucky/before.html http://www.act.org/stateservices/kentucky/before.html Inactivate teacher accounts no longer in the school Upload student demographics per the layout in Vantage Addition of new ninth graders 4

5. Removal of Graduates from Vantage Graduates will be removed from the Vantage system by ACT in December following graduation dates. Allows school staff time to print Individual Student Reports. ACT and KDE will work together to determine when this effort will be complete. Please review the DAC Monday E-mails for additional information about this effort. 5

6. Create and Upload Students KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district. Be sure student records are updated in IC by September 5. ACT will create student accounts at the appropriate school. Student grade levels will reflect current status in IC. Accounts for students enrolled after this effort will need to be created or moved by the school. Note: Middle school students taking courses for high school credit will not be included. 6

7. Bulk Student Roster Upload Function available to add multiple student records to roster(s) via upload. Detailed instructions are posted to ACT’s KY State Services website and can be found http://www.act.org/stateservices/kentucky/onlinetraini ng.html http://www.act.org/stateservices/kentucky/onlinetraini ng.html Ad Hoc currently in Infinite Campus for each course ▫EOC Bulk Roster Registration Algebra II ▫EOC Bulk Roster Registration Biology ▫EOC Bulk Roster Registration English II ▫EOC Bulk Roster Registration U. S. History 7

8. KDE State Course Codes English II Biology 230110-English 2 230162-Pre-IB English 2 230166-AP Language and Composition (newly added) 302603 - Honors Biology 302611-Biochemistry 302612–Botany (newly added) 302613-Microbiology 302614-Ecology 302618–Medical Science 302623-IB Environmental Systems 302643-Pre-IB Biology 302644-IB Biology 2 302645-IB Biology 3 302646-AP Biology 302680-AgriBiology 302685-Agriscience 302698-Intro Biology with Earth/Space Science 303010-Astrobiology 303053 - Conceptual Progression Science III (newly added) 303091-Integrated Science I 303092-Integrated Science II 303093-Integrated Science III 8 270311-Algebra 2 450809-U.S. History Survey 450812-United States History, Reconstruction to the Present 450814- AP American History Algebra II U.S. History Biology 302601-Life Science/Biology 1 302602-Biology II

9. New KDE Calculator Policy Students shall not use any calculators with a computer algebra system (CAS), software programs or applications, on tests administered as part of Kentucky’s assessment and accountability system. 9

10. When students are tested 10 Example 1Example 2Example 3 Student passes semester 1 Student passes trimester 1 Student passes semester 2 Student fails semester 2 Student fails trimester 2 Student takes examStudent retakes semester 2 Student takes trimester 3 Student takes examStudent retakes trimester 2 Student takes exam

11. 11 Two Sessions Two separate EOC sessions Multiple Choice 1 (Paper or Computer) Multiple Choice 2 (Paper or Computer) School staff may choose to utilize both paper and CBT at the same site. Users must complete both sections using the same mode (paper or CBT) Sessions are 45 minutes each Paper sessions are timed by the test administrator. Computer sessions are timed automatically by the computer.

12. Testing Sessions Paper Testing: ALL students must be tested at the same time, in the same content area. Computer Testing: Multiple testing sessions can be utilized in a single day. The first computer based test must begin at the same time as the paper based test. Note: A 10-15 minute break is allowed between test sessions. 12

13. 13 Testing Windows (Includes Paper and Computer Testing) Six EOC test windows per year August 1-September 12 September 29-November 14 December 1-January 16 February 2-March 13 March 30-June 12 June 15-July 17 Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions. Within the 10-day window, schools choose one day per content area. Note: MC1 and MC2 must be given in order on the same day. May schedule multiple content tests on same day.

14. 14 Non-Traditional Windows (Includes Paper and Computer Testing) Six EOC test windows per year August 1-September 12 September 29-November 14 December 1-January 16 February 2-March 13 March 30-June 12 June 15-July 17 Within each window, schools choose one day per student(s) to complete sessions. Note: MC1 and MC2 must be given in order on the same day. May schedule multiple content tests on same day.

15. Traditional vs. Non-Traditional? High Schools with only Traditional Courses: Use School’s 10-day window Alternative Schools with only Non-Traditional Courses: Use State’s broader window Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window 15

16. Target Dates Deadlines for August 1 – September 12 Begin Testing the Week of:August 1August 4August 11August 18August 25September 1September 8 Confirm Unit UsageJune 6June 9June 16June 23June 30July 7July 14 Create/Upload Users & TeachersShould be Complete Create/Upload StudentsJune 20June 23June 30July 7July 14July 21July 28 Create Class Test RostersJune 27June 30July 7July 14July 21July 28August 4 *Finalize Class Rosters July 4July 7July 14July 21July 28August 4August 11 16 *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

17. Target Dates Deadlines for September 29 – November 14 End-of-Course Testing Begin Testing the Week of: September 29October 6October 13October 20October 27November 3November 10 Confirm Unit Usage August 4August 11August 18August 25September 1September 8September 15 Create/Upload Users & Teachers Should be Complete Create/Upload Students August 18August 25September 1September 8 September 15September 22September 29 Create Class Test Rosters August 25 September 1 September 8September 15 September 22 September 29October 6 *Finalize Class Rosters September 1 September 8 September 15September 22 September 29October 6October 13 17 *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

18. Target Dates Deadlines for December 1 – January 16 End-of-Course Testing Begin Testing the Week of: December 1December 8December 15 December 22December 29January 5January 12 Confirm Unit Usage October 6October 13October 20NANovember 3 November 10 November 17 Create/Upload Users & Teachers Should be Complete Create/Upload Students October 20October 27November 3NANovember 17 November 24December 1 Create Class Test Rosters October 27November 3 November 10NANovember 24December 1December 8 *Finalize Class Rosters November 3 November 10November 17NADecember 1December 8 December 15 18 *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

19. Combined MC Test Booklets Student answer document with embedded student information is located inside the test booklet. Cover of test booklet contains embedded roster and student information. Booklets are packed by roster for easy distribution on test day. 19

20. 20 A:School Name B: Test Roster Name C: Course D: Vantage Test Assignment Roster ID

21. Accommodations 2014 Inclusion of Special Populations DACs are responsible for training staff on new regulations Must have a current IEP, 504 or PSP with accommodations listed 21

22. Ordering Accommodated Test Materials Order Deadline This includes ordering of reader scripts. E-mail Form to QualityCore Customer Services (QualityCoreCustomerSercice@act.org) Form available at: http://www.act.org/stateservices/kentucky/accommodations.html http://www.act.org/stateservices/kentucky/accommodations.html 22 Begin Testing the Week of: September 29October 6October 13October 20October 27 November 3 November 10 Accommodations Order September 1September 8September 15September 22 September 29October 6October 13 Begin Testing the Week of:December 1December 8December 15 December 22 December 29January 5January 12 Accommodations OrderNovember 3November 10November 17 NADecember 1December 8December 15 Begin Testing the Week of:August 1-September 12 Accommodations OrderShould be complete

23. Exemption Types Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval. Extraordinary Circumstance (Other Exemption) choice has open field to enter information. For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE website. Procedure Change: SDRR will be open for exemption applications in Fall and remain open throughout the school year. 23

24. Seating Chart 24

25. Online Resources/Manuals 25

26. Test Security The Kentucky Department of Education (KDE) along with the testing contractor will be doing analysis of student responses and data to determine if possible inappropriate practices have occurred. All instances of impropriety should be reported ▫Student ▫Testing staff 26

27. Resources Kentucky QualityCore Website www.act.org/stateservices/kentucky www.act.org/stateservices/kentucky Kentucky Department of Education http://education.ky.gov/AA/distsupp/Pages/ EOC.aspx http://education.ky.gov/AA/distsupp/Pages/ EOC.aspx 27

28. Contact Information ACTKDE ACT Customer Services: E-mail: QualityCoreCustomerService@ act.org QualityCoreCustomerService@ act.org Phone: (866)764-7228 Assessment Support and Research: E-mail: dacinfo@education.ky.govdacinfo@education.ky.gov Phone: (502) 564-4394 Jennifer Stafford E-mail: Jennifer.stafford@education.ky.g ov Jennifer.stafford@education.ky.g ov Lync: Jennifer Stafford, Office of Assessment and Accountability 28