1. SDRR Student Data Review and Rosters Application KDE:OAA:DSR:3/5/2015 1

2. Work in SDRR 2015 Spring Rosters ACCESS – (EL) The ACT – Grade 11 K-PREP – Grades 3-12 – Pearson (K-PREP) – QualityCore End-of-Course (EOC) 2015 Data Review ACT Explore ACT Plan The ACT Alternate K-PREP K-PREP End-of-Course (QualityCore) K-PREP (3-8, 10,11) College/Career Ready Data – The ACT (includes National Tests) – ACT Compass – KYOTE – Alternate TAR – ACT WorkKeys – KOSSA – ASVAB – Industry Cert. KDE:OAA:DSR:3/5/2015 2 Training opportunities for SDRR Rosters and Data Reviews will be announced in a DAC Monday E-mail. TEDS

3. ROSTERS https://oaa-adc.education.ky.gov/ KDE:OAA:DSR:3/5/2015 3

4. Accountability Rule – 100 Days KDE:OAA:DSR:3/5/2015 Test NameGrade(s)100 Days as of … EXPLORE8Spring 2014 K-PREP Window PLAN10Spring 2014 K-PREP Window The ACT11Spring 2015 K-PREP Window K-PREP3-8, 10,11Spring 2015 K-PREP Window Alternate K-PREP3-12Spring 2015 K-PREP Window END-OF-COURSEHigh SchoolSpring 2015 K-PREP Window Algebra II Biology English ll U.S. History 4 100 days as of the first day of the 5-day testing window

5. New Feature K-PREP test windows for elementary, middle and high schools in SDRR https://oaa-adc.education.ky.gov/ District level users will be able to make changes to the K-PREP test windows School level users will have read-only access and cannot make changes to the K-PREP testing windows Tentatively open in March KDE:OAA:DSR:3/5/2015 5

6. District Test Windows KDE:OAA:DSR:3/5/2015 6

7. Features in SDRR Connection of SDRR to IC Home Page: Information and Student Changes, List of Tasks Moved From Icons To Text Features “Locked” Label-Submitting Accountability and Non- Participation Changes Creation of a Sandbox for training Edit Change Request KDE:OAA:DSR:3/5/2015 7

8. 8 AssessmentOpensClosesFields/Comments The ACTMarch 4 April 1 (New Change Requests) April 6 (Final) Non-participation, Accommodations, Accountability (done with Spring Rosters) K-PREP PearsonMid/Late April June (New Change Requests) June (Final) Accommodations used on test collected (IEP, EL/LEP) with a yes/no option, Non-participation, Accountability and Annotations K-PREP EOC (English ll, Algebra ll, U.S. History, Biology) Alternate K-PREP College and Career Readiness 9th Grade (For Fall 2015 Plan) Accountability Demographic Changes are made in IC ALL DATES TENTATIVE

9. Fields to Change on SDRR Rosters in… Infinite Campus Name Grade SSID DOB Gender Race/Ethnicity Lunch IEP EL/LEP SDRR Annotations Accountability Non-participation Accommodations KDE:OAA:DSR:3/5/2015 9 If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education.ky.gov kdedatarequest@education.ky.gov

10. Infinite Campus Questions regarding fields coming from IC must be submitted to the Enterprise Data – KSIS Team at kdedatarequest@education.ky.gov KDE:OAA:DSR:3/5/2015 10 OAA will be unable to assist with IC questions.

11. IEP Field (Helpful Hints) Correcting the IEP field in IC: Make certain the student has a current Individualized Educational Program (IEP) Make certain that the IEP is locked KDE:OAA:DSR:3/5/2015 11 If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education.ky.gov kdedatarequest@education.ky.gov

12. EL/LEP Field (Helpful Hints) Correcting the EL/LEP field in IC: Mark the student as LEP Home language other than English:0400 Mark at least one instructional accommodation Mark at least one program services type (cannot be declined services) KDE:OAA:DSR:3/5/2015 12 If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education.ky.govkdedatarequest@education.ky.gov

13. K-PREP Rosters Verify student enrollment in grades 3-12 Include all students enrolled as of the first day of the testing window Change requests created for: – Non-Participation Students – First Year EL/LEP, Medical, Extraordinary Circumstance, Foreign Exchange, Withdrew/Expelled During the Testing Window – Accountability Save an electronic version of all rosters KDE:OAA:DSR:3/5/2015 13 Data is pre-populated from IC

14. EOC Rosters In mid/late April, OAA will provide DACs with a list of seniors that are missing an EOC score or without a non-participation to assist with roster cleanup OAA will add all seniors missing EOC scores or without a non- participation to the rosters based on current available EOC data All EOC tested students and seniors that are expected to graduate are to be on the rosters When spring testing rosters open in mid/late April, DACs will be able to file non-participations for EOCs New added non-participation: EOC Graduation Issue KDE:OAA:DSR:3/5/2015 14

15. ACT EXPLORE & ACT PLAN DATA REVIEW PROCESS Closes March 4 KDE:OAA:DSR:3/5/2015 15

16. Prioritizing Your Data Review Schools and districts may review all available student information. OAA encourages focus on these priorities. Step 1 Accountability (Priority One) (From Spring 2014 K- PREP Window) – Confirm 100 day students that will contribute to the district or school accountability. Change any non-100 day students that should be removed from the district/school accountability to the correct school/district/state accountability. Step 2 Demographics (Priority Two) (From September 2015) – Check free-reduced lunch and students with disability status (IEP), since these have potential to change over time. – Confirm ethnicity and race categories. KDE:OAA:DSR:3/5/2015 16

17. Two Sides of Data Review Use Student Listing to Check Accountability – 100 Days as of Spring 2014 K-PREP Window – Changes are rare Demographics – Based on time of test Use Data Review Change Listing to Check Update information about change requests Close change requests opened in error Check change request status KDE:OAA:DSR:3/5/2015 17

18. ACT Explore/Plan Data Review Change in SDRRSend E-mail to KDE to Change Tested Location Grade kdeassessment@education.ky.gov KDE:OAA:DSR:3/5/2015 18 ACT Explore/Plan Data Review opened January 28 and will close on March 4 Name State Student ID (SSID) Date of Birth (DOB) Gender Race Ethnicity Non-participation Accountability IEP EL/LEP Lunch (Free/Reduced) Accommodations