1. Hospital Management System
SARA Infotech (P) Ltd.
Bombay, India.

2. Modules Reservation and In-Patient Admission Out_Patient Registration
Patient Care
Pharmacy Control
Operation Theatre Scheduling
Medical Record History
Patient Billing and Insurance processing
Kitchen Management
Finance and Administration
Purchase Management
Payroll
Human Resources Management
Facilities Management

3. In Patient Registration
Reservation of a Room and Bed
Admission of In-Patient
Assignment of Room and Bed
Transfer of patient from one room and bed to another room and bed
Pending Discharges
Discharge of a patient
De Reservation of Room and Bed
Cleaning of Room and Bed
Transfer of Patient Profile to medical history

4. Out Patient Registration
Registration of Out Patient
Treatment of Out Patient
Transfer of patient’s visit record to medical history

5. Patient Care Tests to be performed for a patient
Results of test performed
Special care required/provided
Medicines to the patient
Reactions of various medicines on patient
Allergies on the patient

6. Pharmacy Control Define various generic drugs and their brand names
Define various interaction of various drugs
Define inventory control policy of various drugs
Purchase requisition for Drugs and other medical supplies
Receipt of drugs and other supply from vendors

7. Pharmacy Control (Cont.)
Inspection of various drugs and supply
Issue of drugs and other supplies to patient of various department
Scrap the obsolete drugs and other supplies
Stock Taking
List of items below reorder level What This Means
Operation Theatre Scheduling
Operations to be carried out
Availability of operation theatre
Availability of doctors , anesthirlogist and other required for operation
Operation theatre scheduling

8. Medical Record History
Maintain detail patient database including his biological information and parental information
Assign medical history to a patient
Maintain medical history of each patient, for each visit

9. Patient Billing and insurance processing
Define rates of Room ,Bed, Various tests and other services provided to the patient as per their category.
Automatic Billing for various services , provided to the patients
Doctors/Consultant charges for the patient
Insurance of the patient
Bifurcation of the bill payable by the patient And Insurance company separately

10. Kitchen Management
Define various types of meals e.g. low calories, regular, high protein etc.
Calculation of various type of meal to be prepared
Define bill of material for each type of meal.
Procure various eatable items
Maintaining stock of different eatables
Supply meal as per the requirement of patient

11. Finance and Administration
Account codes & account groupings
Details of Banks of the company
Purchase bills
Sales invoices
Receipts from customers
Payments to suppliers
Journal vouchers
Bank to Bank transactions or Bank to Cash transactions
View / print payments to be made
Approve payments

12. Finance and Administration (Cont.)
Print payment vouchers
Print cheques
Hole payment for an invoice or for vendor
Compare budgeted expenditure with actual expenses
TDS rates for various types of bills
Debit & credit notes
Post transactions to General Ledger
Perform period end, monthly and yearly processing

13. Finance and Administration (Cont.)
Display / print customers outstanding
Display / print vendors outstanding
Print day books
Print General Ledger
Print trial balance
Consolidate account of various division

14. Purchase Management Maintain vendor details
Purchase agreements with vendors
Payment terms for vendors
% tolerance for short/excess supply
Purchase requisitions
Check requisition against budget
Approve purchase requisition
Reject purchase requisition
Maintain price list of vendors
Create & maintain purchase orders

15. Purchase Management Record vendor’s acceptance for purchase orders
Hold purchase orders
Amendment of purchase orders
Cancel purchase orders
Close purchase orders
Receipt of goods
Inspection of goods
Return sub-quality goods
Reject goods
On-line review of Vendor details /
status of requisition / purchase order.
Print various reports

16. Payroll Employee Data Maintenance Monthly Payslip Generation
Attendance & leave Management
Overtime
Income - Tax
Bonus
Superannuation
Gratuity
Loan Administration
Provident Fund

17. HUMAN RESOURCES DEVELOPMENT
ORGANISATION STRUCTURE
RECRUITMENT & SELECTION
PERFORMANCE APPRAISAL
INCREMENTS & PROMOTIONS
TRAINING
DEPUTATION/TOUR
DISCIPLINARY ACTIONS
PERKS NOT A PART OF PAYROLL
SEPARATION / RETIREMENT

18. The Employee Data Base Employee Short Name Employee first name
Employee last name
Employee middle name
Employee Title
Employee name in local language
Employee category
Employee grade
Employee cost centre

19. The Employee Data Base(Cont.)
Employee Department
Employee section
Employee date of birth,Country,City
Employee sex
Employee marital status
Spouse name
Spouse working or not
Employee marriage anniversary date
Marriage registered or not
No of children
No of children studying

20. The Employee Data Base(Cont.)
Religion, caste
Mother tongue
Blood group
Employee gross family income
Employee Passport Details
Employee Date of Joining,Probation Date
Confirmation Date Leaving Date
Employee Income Tax Number
Employee social security No
Mode of Payment,Bank Account No
Employee salary currency and Paid Currency

21. The Employee Data Base(Cont.)
Basic salary
Employee ticket no
Type of worker
Retirement Date
Last Employer Name

22. Reports Pay slips Bank Statement Social Security Overtime Report
Diligence Awards
Birth Days in next month
Income Tax Statement
GL entry for Financial Accounting

23. Organization Structure
Posts,Location,Category,Grade,Reporting To
# Post sanctioned,filled,Vacant
Skills,Experience Required for a post
Requirement of manpower of a particular skill/experience
Availability of manpower of a particular skill/experience
Allocation of manpower to post/project

24. Recruitment & Selection
Vacancy to fill a post
Advertisement
Inform Recruitement Agency
Receipt of CV
Interview/Test
Selection
Salary fitment
Offer Letter
Joining
Induction Training

25. Performance Appraisal
KRA
Strength,Weakness,Opportunities
Training Needs
Recommendations for Increments/Promotion

26. Increments & Promotions
Salary fitment
Burden on Company for Promotions/Increments

27. Training Training Needs Training Programs Training Schedules
Training Infrastructure
Faculty
Training Cost
Feedback
Training Budget/Utilization

28. Deputation/Tour Plan for Tour Advance Pending Advance Tour Voucher
Payment/Refund

29. Disciplinary Actions Incidence Enquiry Committee’s Findings
Enquiry Committee’s Recommendations
Disciplinary Actions Taken

30. Perks not a part of Payroll
Perk for an employee
Budget/Actual

31. Separation
Retirement
Resignation
Death
Disappear
VRS