1. Anytime/Anywhere Access Cloud Computing Cloud Applications Cloud Desktop Cloud Storage John Waugh Client Relationship Manager ITS

2. Cloud Computing What is A new, more secure way to store and access your data and files A new means for delivering and accessing applications An entire Windows 7 Desktop Accessible from almost any device, including your personal devices

3. Cloud Computing Cloud Applications Base Applications Specialized Applications Accessed through Browser or Mobile Application Cloud Desktop Fully functioning Windows 7 Desktop Accessed through Browser or Mobile Application Cloud Storage 80GB of cloud storage Accessed through OP issued computer, Browser or Mobile Application

4. Connection Options UCOP issued computerCitrix Receiver. Accessed by icon on your computer Uses your computer’s credentials. Doesn’t time out. Personal Computer, Someone else’s computer Browser: mycloud.ucop.edu Will require re- authentication at 60 minutes Tablet or Smart PhoneCitrix Receiver (application downloaded from iTunes or Google Play and configured) Will need to reenter password

5. Use your browser to access http://mycloud.ucop.edu Or use your computer’s Citrix Receiver Login using your network credentials Accessing Cloud Applications & Cloud Desktop

6. Applications available to you will be presented. Click the + icon to add more apps Cloud Applications

7. Based on permissions, particular applications are assigned to you. Not everyone will have access to every application. In the event you need access to a particular application, you’ll be able to request access through the IT Service Hub. Cloud Applications

8. Selecting the Win7 icon initiates a Windows 7 environment Cloud Desktop

9. The Windows Cloud Desktop is a fully functioning environment that contains commonly used applications including the Windows Office Suite Cloud Desktop

10. A new “P Drive” & a “Cloud- Documents” Library Combined 80GB of storage space Will be accessible by Cloud Applications and through Cloud Desktop. Your UCOP issued computer will not be backed up Cloud Storage

11. Visible through Cloud Desktop & Cloud Applications. A short cut called “Cloud Documents” can be added to your local machine P Drive can be accessed from your OP issued computer when on network AND via Cloud Desktop or Cloud Applications

12. Cloud Storage Your ComputerCloud Computing Files in “My Documents”Copied to Cloud- Documents Library Files on your computer’s desktop Copied to Cloud Desktop Internet Explorer FavoritesCopied to Internet Explorer Favorites Files on your P DriveCopied to your new P Drive, inside of a folder “Old P Drive” What are you doing with my files?

13. PST Files? X PST files will not be migrated Migrate folders/files from your PST into Online Archive You CAN search through multiple folders in Online Archive in Outlook 2010

14. What is the Online Archive? The Online Archive is your personal email archive. Use it to store historical email by moving or copying messages from your primary mailbox to your archive mailbox. The archived messages reside in the cloud, and you can access them from any computer using Outlook or Outlook Web App (OWA). Your Online Archive is labeled “Archive - YOURNAME@ucop.edu.”YOURNAME@ucop.edu Everyone receives 20GB of storage for their Online Archive. If your Personal Folders (PST) are greater than 20 GB, you should review your folders and delete files you no longer need before moving them into the Online Archive.

15. Importing PST files into Online Archive Create a Destination Folder for the PST File you wish to import in your online Archive Select the new folder you created Click the File tab. Click Open. Click Import. In the Import and Export Wizard, click Import from another program or file, and then click Next. Click Outlook Data File (.pst), and then click Next. Click Browse, and then choose the file to importClick Next. – If a password was assigned to the Outlook Data File (.pst), you are prompted to enter the password, and then click OK. Set the options for importing items. The default settings usually don’t need to be changed. Click Finish. Notes

16. What about using my home computer? Same process Access mycloud.ucop.edu Launch Cloud Applications or Cloud Desktop

17. What about Tablets? Can use Apple, Android & Windows Tablets Go to iTunes, Google Play or Windows App store Search & Install the free Citrix Receiver Configure connection

18. But I’m using a Mac Keep using it! Can launch non-native applications like Outlook, Project and Visio through Cloud Applications

19. Are you taking away my laptop/desktop? Not unless your hardware is experiencing problems or is out of warranty Some computers will be replaced with “thin client” devices We will be upgrading Windows XP Machines to Windows 7

20. What’s a thin client? A thin client is a computer that depends heavily on some other computer (its server) to fulfill its computational roles. It has no hard drive. Cost-wise, the price per seat of a thin client deployment has dropped to the point where it is more cost-effective than regular PCs.

21. Devices & Software Your job function and the way you work will determine the exact configuration of your computing environment, as well as which type of UC owned device you receive.

22. But we use Macs! The same exception process will remain in place for departments and users who use Macs.

23. Do I have to use Cloud Computing? It depends… Use what makes sense for your situation If local device has a natively available application, use it… (MS Office, Fuze, Outlook,Email, Browser-based) If you’re using a thin client… Yes.

24. First Steps – Departmental Meetings with SPOCs – IT Assessment & Scheduling Deployments – Deployments by department begin Storage Migration Application Review Cloud Computing Deployment Transition from XP to Win7

25. So what’s going to happen? Begin migrating PST files to Online Archive ITS will install software to COPY my files (but not your PSTs) to Cloud Storage Sign up for a “Cloud Migration” appointment Next is Cloud Migration Week Verify your data has been migrated. Migrate any remaining PST files to Online Archive Next: New Hardware and O/S upgrades to Windows7: You will either receive a new machine, wiped clean, or your machine will be upgraded and scrubbed

26. Productivity Suite Email Instant Messaging Web Conferencing Even more storage – Cloud-based provider will add additional tools (i.e. Google, Microsoft 365, Box) – Timeline: TBD

27. More information UCOPUCOP >Business Operations > ITS > Initiatives >Business OperationsITSInitiatives Anytime/Anywhere Access (UCOP) We want to hear from you… http://ucop.edu/information-technology- services/initiatives/anytime-anywhere/a3- feedback.html

28. Anytime/Anywhere Access Cloud Computing Cloud Applications Cloud Desktop Cloud Storage