1. ‘Setting up Infor 2.0 to meet the changing needs of Government’ DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Presented By:Mark Chin, Manager Financial Systems Colin Huggett, Technical Support Consultant

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6. Never Smile At One

7. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Background to NT Government Accounting System (GAS) History, Set up, Applications, Mandate, Infrastructure Department of Corporate and Information Services (DCIS) History, Drivers Infor FM 2.0 Set Up Support Technical Environment Common Services - Enterprise Structure, Agency Parameters Common Vendor / Customer File Standard Processing – GAS Wizards Chart of Accounts Data Warehouse – Reporting Agent for Change Future Plans Invoice Portal, Purchase Request System Questions ? Session Outline

8. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Based on Masterpiece / FM 2.0 since the mid 1980’s. Used by all Government Agencies throughout the NT. Centralised Support provided by Financial Systems Unit. GAS Modules include PO, AP, GL, AR, FA, JC. Use of AP and GL is Mandated. GAS runs on Centralised IT infrastructure. Background to GAS

9. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES DCIS was established in 1998/99 to provide Shared Services to the NT Public Service. Drivers were: Reduction in back office expenses Agencies competing for the same resources NTPS already had centralised IT infrastructure and HR and Finance systems Additional $$ for Nurses, Teachers and Police Background to Shared Services

10. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Support - Provided Centrally by Financial Systems Unit Support GAS, PO, AP, AR, FA, GL, JC GAS Wizards for Streamlined Data Entry Reporting Data Repositories Currently 15 staff and 4 contractors Other systems - OBIPS, ECMS, TRIPS, EIMS Key interfaces - NAB, PIPS, Treasury

11. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Technical Environment IBM Z Series mainframe – Z/OS operating system CA Datacom release 11 (release 12 in test environment) Single AP (310) & Common Services (390) data bases 5 x GL, AR, PO, JC, FA data bases – multiple org’s per data base, load sharing, optimise back-ups, etc… Multiple CICS regions – web interface, wizards, green screens, data query Midrange Servers – web server, data base host, application server

12. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Automated Batch Schedule Control/M Automated Batch Schedule Cobol programs automatically create all the necessary NGT records and other batch parameters, including the AP payment run, at the start of the batch schedule No (or very little) manual scheduling of overnight masterpiece batch processing Batch schedule kicks off at 8pm each night (mon-fri) 100’s of batch jobs running in multiple streams (per data base) Normal end time is approx 11:30 pm Triggers nightly data warehouse extracts

13. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES AP Run Parms

14. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES AP Run Parms

15. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Common Services – Enterprise Structure, Agency Parameters 1 Enterprise Structure 3 Tiers - NTGOVT, Dummy Level, Agency Business Orgs Vendor and Customer Clusters held at NTGOVT Level Application Parameters controlled centrally Standard Tax Codes, Bank Codes and Agency Numbers Mastersecurity controlled centrally

16. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Common Vendor / Customer File AP Vendors – Payments made at Agency level AR Customers – Invoices issued at Agency level

17. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Standard Processing – GAS Wizards - Overview Customised user front end for Masterpiece application Windows Forms applications (Windows standard use) Built on the Microsoft.net framework (common programming language) Use Infor’s Masterpiece SDK (plug in’s, sample applications) Deployed on a web server (“no touch”/auto deployment) Do not directly process transactions (use standard Masterpiece programs) Allow integration with non-Masterpiece data (i.e. GAS data warehouse)

18. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Standard Processing – GAS Wizards - Applications Accounts Payable Vendor Enquiry Voucher Enquiry AP/PO Payment Processing Vendor Creation and Maintenance Purchase Order PO Maintenance Accounts Receivable Invoice Requisitioning Receipts Processing System Fixed Assets Maintenance, Costing & Retirement LTF and APeS

19. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Standard Processing – GAS Wizards - Benefits User friendly and easy to learn for new users Single entry screen replaces multiple screens Integrated user guide and help system Additional functionality such as: - Tax Compliancy check for invoices - Calculation of payment due date to meet 30 day NTG Payment Policy - Ability to search for Vendors by ABN, Full Name or BSB and Bank Account No - Ability to attach electronic supporting documentation - Use of Workflow and system generated reminder emails

20. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Infor FM 2.0 Set Up Chart of Accounts Central Ledger Maintenance Unit Use of APT’s and Chartgen Mandated use of Agency Number and Standard Classification

21. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Data Warehouse Data Warehouse - Reporting Central Corporate Reporting Unit Use of Crystal Reporting and Business Objects Enterprise Mandated use of Treasury Source/Destination Codes Reporting to Treasury provided centrally at transaction level

22. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Data Warehouse Infrastructure IBM Mainframe Windows Server SSA FM 2.0 Datacom AD 11 ENF MSSQL 2008 SQL Server DTS BO Enterprise xi Crystal Reports Datacom Server

23. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Populating the Data Warehouse SQL Server STAGING AREA Mainframe OLTP GL CS AP AR FA PO GL CS AP AR FA PO XL OTHERS DATA MARTS SQL Server BAS VOUCHER DETAILS PAYMENT STATS GL DATA SDC THS GL DATA THS AGENCY INTERFACES CRYSTAL END USER REPORTING TOOLS ETL Tool MSSQL/DTS ETL Tool DECISION BASE

24. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Our Set Up has assisted with the Implementation of: Y2K, GST, Accrual Accounting Procurement Policy changes Purchase methods (CCC) ICT Infrastructure changes Range of Reporting to Government Agent for Change

25. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Machinery of Government Changes made Easier: Central Ledger creation – copied existing ledgers No new Vendors / Customers for new Orgs Efficient replicating of system parameters for new Orgs Business system interfaces centrally coordinated Central Mastersecurity updates Central creation of new reports Agent for Change

26. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Future Plans Invoice Portal Vendor tracking of invoices submitted Template for entry/submission of invoices by Vendors Vendor self service for Vendor File changes

27. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Future Plans Purchase Request System Online Requisition system for Tier 1 purchases Workflow for Approval Payment by Credit Card or Interface to GAS PO

28. DEPARTMENT OF CORPORATE AND INFORMATION SERVICES Questions ?