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SENCLAND MOAA Board President Ken Klassen
1st Vice President Jim Carper Secretary Bob Doleman Outreach Larry Wilson Webmaster Ken Klassen 2nd Vice President Chrissy Sanford Treasurer Dave Gould Leadership & Scholarships Lee Hanna Chaplain Charles Lewis Programs Jim Jackson Benefits & Resource Support Vacant 3rd Vice President Ritt Schiano Veteran Allied Health & Nursing Scholarships Chrissy Sanford Special Events Vacant Surviving Spouse Liaison Sandi Adams Service Directors USA: Ben Van Etten USN: Steve Jaffe USAF: Ron Lafond USMC: Les Petty USCG: Dave Prosser USPHS: Dave Renquist Membership & Recruiting Al Schroetel Newsletter Allan Turner Social Committee Melinda Stewart Sandy Klassen Legislative Barry Coyle Public Affairs Ritt Schiano Immediate Past President Jim Brumit Historian Lee Hanna Appointed Positions Elected Positions POC JoAnn Doleman As of 12 March 2018 Page 1
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Elected Positions: Duties
President: Ken Klassen Preside at Board and general membership meetings Propose / implement measures and policies in support of Chapter goals Represent Chapter at National MOAA and NCCOC Meetings Host periodic NCCOC meetings when they occur in Wilmington Submit required reports to National MOAA and NCCOC Sign Chapter contracts Additional Duty: Store /maintain supply of representational gifts, flags, etc. 1st Vice President: Jim Carper Acting President in the absence of President Assist the President in performance of duties as assigned Prepare for role as a future President 2nd Vice President: Chrissy Sanford Acting President in the absence of President & 1st VP Assist the President in performance of duties as assigned Prepare for role as future President 3rd Vice President: Ritt Schiano Acting President in the absence of President, 1st VP & 2nd VP Assist the President in performance of duties as assigned Prepare for role as future President As of 12 March 2018 Page 2
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Elected Positions: Duties & Business Flow
Service Directors USA: Ben Van Etten USN: Steve Jaffe USAF: Ron Lafond USMC: Les Petty USCG: Dave Prosser USPHS: Dave Renquist Regular Duties: Submit information of Service interest to the Newsletter editor for publication. Assist the Membership & Recruiting Chair in: Recruiting new Chapter members Welcoming new and prospective members attending their first Chapter event Identifying new contact information for current members As of 12 March 2018 Page 3
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Appointed Positions: Duties & Business Flow
Secretary: Bob Doleman Regular Duties: Record and distribute meeting minutes Handle outgoing USPS mail other than Newsletters Additional Duty: Liaison with New Hanover Veteran’s Council Treasurer: Dave Gould Assistant Treasurer: Gary Denton Regular Duties: File the Annual IRS Fm 990-n to maintain the Chapter’s non-profit (501c19) status Receive all checks and cash (dues, donations and luncheons) and deposit them Record payments received through PayPal Pay all obligations, including luncheon meetings, by check Maintain financial accounts using accounting software Provide Dues/Donations updates to Membership, Scholarship and Outreach Chairs. Send USPS / Address Changes to Membership Chair, POC and Newsletter Editor Issue call for budget input from all Board members and prepare annual budget Advise Board of budget and expenditure status at Board meetings Notify Newsletter Editor when sponsorship payments are received Additional Duties: Pick up mail at the PO Box Distribute incoming USPS mail (Official Business, etc. to the current president.) Receive reservations/payments for NCCOC meetings when SENCLAND Chapter is host Receive reservations/payments for annual picnic (if payments are made in advance) As of 12 March 2018 Page 4
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Appointed Positions: Duties & Business Flow
Programs: Jim Jackson Regular Duties: Arrange for guest speakers at all Chapter luncheons Send information on speakers and coming events to Newsletter & Website editors, Public Affairs Officer (PAO) and POC Obtain an annual contract for luncheons at the Bluewater (dates & prices) Develop menu for each luncheon at the Bluewater Provide estimated guest headcount to Bluewater and alternate restaurants Reserve Picnic Shelter at Hugh McRae Park for June picnic Ensure that food order is placed and beverages are purchased for Picnic Additional Duty: Reservations for facilities when SENCLAND hosts NCCOC meeting Note: Arrangements for Oak Island reservations are handled by Chuck Akstin & Don Hill Special Events Coordinator: Vacant Regular Duties: Plan, organize & conduct periodic Chapter special events such as: Evening social events, Field trips to historical sites, museums. etc. Group attendance; i.e. local & regional sports Cultural & Arts performances Develop a Special Events Calendar & send schedule to: Newsletter & Website editors & PAO Coordinate with and assist the Program Coordinator as needed As of 12 March 2018 Page 5
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Appointed Positions: Duties & Business Flow
Membership & Recruiting: Al Schroetel Assistant: Ron Lafond Regular Duties: Maintain Chapter’s membership roster on a computer spreadsheet (Excel, etc.) Send updated roster to Board and Webmaster on a monthly basis Notify Newsletter Editor, POC and Webmaster of new members Use the Committee Module to update National MOAA’s database as changes occur. Report new members to MOAA National for recruiting program awards Report Chapter member deaths to National MOAA’s using their TAPs program Prepare required NCCOC and National MOAA reports and review with President Receive update on rejects from POC and call member to get a good Develop recruiting program and enlist Service Directors & Board members assistance Screen rosters of potential members provided by National MOAA in April and August Develop and conduct periodic membership surveys Receive dues payment and donation information from the Treasurer to update the database. Prepare and send ( and USPS) two notices to members whose dues are delinquent Have Board members call those members who have not paid after two reminders. Drop members from roster if they have not paid dues by May of each year Additional Duties: Prepare periodic organizational charts showing duties for each position Identify Chapter Members (e.g. Korean War Veterans) for special recognition luncheons Store the Chapters coolers and purchase ice for annual picnic As of 12 March 2018 Page 6
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Appointed Positions: Duties & Business Flow
Outreach Program: Chair: Larry Wilson Committee: Charles Lewis Regular Duties: Develop & manage the Chapter Outreach Program Set annual goals and budget for Outreach program. Keep membership advised of the program activities and encourage donations Receive program donation data from the Treasurer and document that information on a spreadsheet. Provide the names of donors to the Newsletter editor & Webmaster on a monthly basis (Note: This task may be handled by both Chairs or just by one of them) Maintain liaison with Scholarship Program Chair and coordinate on that program’s goals Receive grant applications and lead review by Outreach Committee. Present grant program proposed awards to Chapter President for final decision Award grants as budgeted on a yearly basis and publicize results Leadership & Scholarship Programs: Lee Hanna Committee: Charles Lewis Maintain liaison with High School Jr ROTC Instructors Develop & manage annual Leadership Budget for award medals and order them from MOAA Coordinate presentation of Leadership Awards Provide Leadership Awards information to the Public Affairs & Website Editor Receive program donation data from the Treasurer and document that information on a spreadsheet. Provide the names of donors to the Newsletter editor & Webmaster on a monthly basis (Note: This task may be handled by both Chairs or just by one of them) Set annual goals and budget for Scholarship Program Receive and review scholarship applications and set up interviews Determine annual scholarship numbers and amounts based on available funds Make arrangements & issue invitations to annual Scholarship Award program Provide Scholarship winner information to the Public Affairs officer, Newsletter & Website Editors As of 12 March 2018 Page 7
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Appointed Positions: Duties & Business Flow
Veteran’s Allied Health and Nursing Scholarship Programs: Chrissy Sanford Maintain liaison with the veteran representatives at UNCW and Community Colleges in the five SENCLAND Counties Develop & manage annual budget for the Veteran Allied Health and Nursing Scholarship Program Coordinate presentation of Scholarships Receive program donation data from the Treasurer Make arrangements & issue invitations to annual Scholarship Award program Provide scholarship recipient information to the Public Affairs officer, Newsletter & Website Editors Additional Duty: Prepare & send thank you cards on behalf of the Board of Directors for all donations that are sent to SENCLAND including scholarships, Outreach and general funds. Newsletter Editor: Allan Turner Regular Duties: Get input from Board members and produce newsletter (deadline 15th of each month) Send electronic file of newsletter to POC and Website Editor by 20th of each month Get Newsletter printed and mailed to USPS addresses in the database Additional Duty: Receive requests for Permanent nametags (plastic) Purchase and distribute nametags As of 12 March 2018 Page 7
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Appointed Positions: Duties & Business Flow
Legislative: Barry Coyle Assistant: Vacant Regular Duties: Research and analyze proposed NC and National legislation Advise the Board & membership (through the Newsletter, Website or ) of the impact of proposed or enacted NC and National legislation Maintain liaison with MOAA National and NCCOC Legislative Affairs office Establish working relationship with local & regional elected officials Alert the Membership of the need to contact their elected Representatives Provide appropriate input to POC and the Newsletter & Website editors Chaplain: Charles Lewis Assistant Chaplain: Jim Apple Regular Duties: Provide Invocation at Chapter meetings Prepare condolence letters for family members of deceased Chapter members Monitor Obituary Column and notify Membership Chair of deaths Alert the President and 1st VP of the need for representation at memorial services Alert the President and 1st VP of the need to arrange hospital visits As of 12 March 2018 Page 8
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Appointed Positions: Duties & Business Flow
Public Affairs: Dianne Jinwright Assistant: Vacant Regular Duties: Maintain contact with area TV and Newspaper POCs Provide meeting information, newsworthy articles and pictures to area media (Wilmington StarNews, St. James, Compass Pointe, Brunswick Forest, Wrightsville Beach Lumina News & Carolina Beach Gazette, Jacksonville Daily News, etc.). Take pictures at Chapter events for Chapter Website and other media Webmaster: Ken Klassen Assistant: TBD Regular Duties: Develop and maintain the Chapter website Execute annual contracts with ISP and oversee those contracts Develop and maintain links with MOAA NCCOC Website Solicit and post website content from Board and General Membership Post membership roster provided by Membership Chair on a monthly basis Additional Duties: Maintain and set-up audio and PowerPoint for luncheons & picnic presentations As of 12 March 2018 Page 9
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Appointed Positions: Duties & Business Flow
POC: JoAnn Doleman Alternate: Vacant Regular Duties: Develop and maintain Chapter electronic mailing / distribution list and capability Update list each month as new information is received from Membership Chair Send correspondence (Newsletters, event announcements, etc.) to Chapter members Receive Luncheon RSVPs from members Advise Program Chair of RSVP numbers (who will make arrangements with restaurants) (Don Hill or Chuck Akstin for Oak Island luncheon) Provide the Social Chair RSVPs for luncheons so that meal selection and payment spreadsheets can be prepared Provide RSVP list to Membership chair so that new guests can be identified Prepare menu selection colored tabs for Bluewater luncheons Prepare temporary nametags for luncheons and picnic Notify Membership Chair of any rejects Historian: Lee Hanna Assistant: Vacant Regular Duties: Maintain Chapter history Provide “Corporate memory” As of 12 March 2018 Page 10
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Appointed Positions: Duties & Business Flow
Personal Affairs Committee Chair: Vacant Assistant: Vacant POC for Military benefits and entitlements Assist Chapter members and their spouses who are seeking health related support services for themselves or a family member. Provides advice on VA, MOAA and community based resources to address health related and death benefit issues. Advise and assist Chapter members & spouses on VA applications and matters Advise Webmaster, Newsletter Editor & Auxiliary Chair of important benefit changes Interface for Chapter and membership with National MOAA’s Personal Affairs Program Surviving Spouse Liaison: Sandi Adams Regular Duties: Establish and maintain communications with Chapter surviving spouses Monitor and advocate for legislation to assist military spouses Additional Duties: Member of the NC Council of Chapters Auxiliary Member Advisory Committee Support the annual NHC “Veterans Stand Down” event As of 12 March 2018
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Appointed Positions: Duties & Business Flow
Social Chair: Melinda Stewart & Sandy Klassen Regular Duties: Purchase and prepare decorations for luncheons, picnic and special events Staff, or arrange for staffing, the check-in and menu selection desk at luncheons Conduct the 50/50 raffles at luncheons Arrange for catered food at picnic Immediate Past President: Jim Brumit Regular Duties: Provide “Corporate memory” Additional Duties: As requested by the current President As of 12 March 2018 Page 12
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